114.01 Policy. Full-time members of the faculty, staff and administration are encouraged to engage in outside activities which enable them to use their professional expertise and to increase the quality and quantity of public services offered through the University.

Board of Regents' policy requires that institutions have procedures in place for authorizing outside employment of faculty members and ensuring that such employment does not constitute a conflict of interest or interfere with the performance of the faculty member's full-time duties. Board policy further requires that the institution be reimbursed for any use of institutional facilities, resources, and services used in outside employment.

114.02 Authorization Procedure. Department chairs and unit supervisors shall be responsible for approving and reporting the outside professional activities of the faculty and staff who report to them.

Before engaging in outside employment, faculty members should submit a memorandum to their department chair requesting authorization. The chair is to initiate approval, if given, and send the memorandum to the college dean, who is to send a summary report of approvals to the Vice President for Academic Affairs by May 1st of each academic year.

114.0201 Format

The memorandum to the Department Chair should indicate:

1. Nature of the outside employment.
2. Times and period during which the work will be performed.
3. Statement that the work will not constitute a conflict of interest and will not interfere with full-time duties.
4. Indication of whether institutional facilities, resources, or services will be used and, if so, to what extent.

1. Conflict of Interest: Any outside activity that would bring personal interest, monetary or otherwise, into apparent conflict with responsibility to serve the interests of the institution or that would raise doubts about the objectivity and impartiality of one's professional judgment.
2. Interference: Any activity that unduly detracts in time, energy, or concentration from commitment to full-time duties. In general, time spent in outside employment should not average more than one day a week during regular semesters.
3. Reimbursement: Reimbursement does not ordinarily apply to traditional, encouraged faculty activities related to instruction and research, such as publication of profession-related books, articles, and software, speaking engagements, or grants. Reimbursement need not apply in cases of inconsequential expense. However, common sense and fairness do apply: if a faculty member is using universityresources for personal gain, the institution is due reimbursement for resources used, and the faculty member should work out with the chair and dean a fair rate of reimbursement, which Board policy indicates should be "consistent with rates charged outside groups or persons." (Vice President for Academic Affairs, Rev. 10/94)

Any member of the faculty, staff, or administration who uses institutional personnel, facilities, equipment and/or materials in any of the above-mentioned approved professional/public service activities or in any occupation, pursuit, or endeavor not related to duties assigned to or expected of him or her by the University of West Georgia  is required to reimburse the institution at rates consistent with those charged outside groups or persons. (see Board of Regents Policy Manual, Sections  914.02 and 802.1602 .)

In order to avoid a conflict of interest, a full-time member of the faculty, staff, or administration shall not engage in any occupation, pursuit or endeavor which will interfere with the regular and punctual discharge of his or her official duties.

A full-time member of the faculty, staff or administration who plans to engage in an outside activity which necessitates (1) absence from work, (2) cancellation of classes or activities for which he or she is directly responsible, (3) rescheduling of classes or office hours, or (4) delay in submitting grades or reports must secure the prior approval of his or her department chair or unit supervisor.

The President of the University shall be responsible for the establishment and implementation of administrative procedures to ensure that policies governing outside activities are enforced in an equitable manner.

Any member of the faculty, staff or administration who believes that there has been an infringement of his or her rights related to outside activities shall have the right to appeal ( See Article VI, Section 2, UWG Statutes ).