Departmental Annual Report - Part I
All Departments

Business and Finance
College or Division

Department, If Applicable

Budget Services
College School Area (Title On Report)

2013 (Su12-Sp13)
Academic Year

1) Name of department chairperson or director?
Elizabeth Baker

2) Email address of department chairperson or director?
[email-masked]

3) | List departmental mission statement? |

The mission of the Department of Budget Services is to provide excellent customer service by assisting the university campus in planning and budgeting revenue and expenditures to make the best use of fiscal resources in a method that is consistent with guidelines instituted by the Board of Regents of the University System of Georgia.

4) | List departmental goals for this reporting year. |

The goals of the Budget Services department are:

To provide the university community with the annual budget information prior to July 1 to aid in management decision making, enrollment planning, and academic offerings.

Maintain accurate and consistent revenue and expenditure budget monitoring to aid departments in good stewardship of the university’s resources as we achieve “destination” status.

Develop more on-line management tools for manager with implementation of I-Strategy (budget monitoring report) and ePAF (electronic position management/payroll requests).

Continue to cultivate a continuous improvement culture within the Budget Services department that promotes service excellence while achieving efficiency, effectiveness, and economy.

Assessment Information |

5) | List assessments used to measure progress toward departmental goals. |

The assessments include:

The quality and timeliness of updates to Budget Services website for budget data.
Number of training sessions offered.
Number of complaints regarding timeliness.

Number of corrections needed to budget requests

6) | Based on the assessments of departmental goals, discuss any departmental improvements. |

Continued to exand the "Budget Management Tools" on the department's website by adding instructions for how to determine balance remaining in agency accounts and administrative overhead from financial aid grants.

Introduced the "Microsoft Excel Tips" topic in the monthly Budget Managers' meeting.  An example of topics covered included pivot tables and spreadsheet functions such as date controls, iferr functions, simple edit controls and data validation for form creation.  The meeting minutes and Excel tips are posted on the department's website.

Improved auto-fill feature of the annual budget development worksheets saving analysts  approximately 2 weeks of prep time.

Due to the continued improvement of processes, training, and information sharing between the Office of Budget Services and departments, information requested are received on time and document processing is occuring more timely.

7) | Attach additional assessment information (not related to student learning outcomes in academic programs which are input in another section of the system), consolidate information into one PDF document and upload it here. |
| Assessment File Upload (No file uploaded)

Departmental Progress Toward The UWG Strategic Plan
Please discuss your department's initiatives toward the UWG Strategic Goals
You only need to reply to the goals your department addressed this year

8) | Every undergraduate academic program will demonstrate a distinctive blending of liberal arts education, professional competencies, and experiential learning, preparing students to be ethically responsible and civically engaged professionals in the global economy of the 21st century. |
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9) | Every undergraduate student will be advised to take advantage of one of multiple available learning communities. Learning communities that are available to students will include communities organized by living arrangement, by year in program, by other co-curricular associations - Honors Program, Advanced Academy, Band, Athletics, Debate, or program in the major. |
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10) | The University will endeavor to increase enrollment in and graduation from graduate programs, including doctoral programs, that have as their mark a practical professional purpose, experiential learning opportunities, and an intellectual program informed by a foundation of liberal education. |
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11) | The University will maintain an environment that is safe and conducive to learning. |
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12) | The University community will provide a balanced variety of cultural, recreational, leisure, and informal education programming opportunities for faculty, staff, and students that enhance the quality of campus life. |

Budget Services staff are encouraged to participate in at least 2 campus-wide functions during the year.  During the past year, this included the annual fund drive race, student move-in Day, and graduation.

13) | All units will strive to improve the compensation and working environment of faculty and staff in order to recruit and retain the best individuals. |

The Mercer equity study was implemented in May providing pay grade adjustments for all positions in the department.  This will improve the ability to attract and retain qualified staff.

14) | The University will endeavor to increase our overall enrollment to 14,500 by the year 2015. |
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15) | With our enrollment growth, West Georgia will remain committed to the following targets of academic quality: student to faculty of 18 to 1; average class size of 29; full-time to part-time faculty ratio of 4.4 to 1. |
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16) | West Georgia will develop several new facilities to improve quality along with meeting capacity demands due to enrollment growth. |
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17) | Capital Campaign: The Development Office will prepare for a capital campaign to assist in meeting the long-term needs of the University of West Georgia. |

The Office of Budget Services had 100% participation in the annual fund drive this year.

18) | Communication and Marketing: The Office of University Communications and Marketing (UCM) will internally and externally promote the missions and goals of the strategic plan. This will be achieved by aligning the institution's integrated marketing plan (advertising, visual identity standards, web presence, media relations, etc.) with the strategic plan. |
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19) | Community Relations: The University will engage the local community educationally, culturally and recreationally. |
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20) | Describe any notable achievements toward selected goals(s) during this reporting year. |

The implementation of the "Excel Tips" portion of the Budget Managers' meeting has strengthened the office's working relationship with departments across campus and supports our goal of excellent customer service by assisting departments in improving their abilities of fiscal management.

21) | List any resources that could have assisted your department with achieving/exceeding departmental goals and how they could have facilitated/improved the work of your the work of your department? |

One of the goals for last year was the implementation of an electronic PAR program titled ePAF supported by the University System of Georgia.  Due to the limits of the program's capabilities and the resources required to alter the program to our needs, the implementation was abandoned.  Although we invested 9 months of planning time in the product, we can use some of what was developed to aid us in a new approach we are undertaking in FY2013-14 to provide the same document.

Other Departmental Information |

22) | List any changes to the structure or substructures of your department implemented during reporting year. |

During the past year, the assistant director position became vacant.  The duties were of this position were distributed among two existing staff.  By providing them the opportunity to perform these duties in lieu of immediately filling the position, their professional skills and confidence improved to the point that they were promoted into higher level positions.  The Budget Analyst Senior moved into the Assistant Director position and the Budget Analyst Intermediate replaced the Budget Analyst Senior.  Allowing promotional opportunities with professional and personal growth are important to the continuity of the department's success and the morale of the staff.

23) | List any additional comments about your department based on this reporting year. |

This past year has really been a "stay the course" year.  With the departure of the Assistant Diretor, a key staff member, and the decision to focus on professional development and training of existing staff, improvements for other departments and the university as a whole were minimal.

Departmental Annual Report - Part II
(Academic Departments Only)

24) | List all new degree or certificate programs with the full/accurate program title launched in your department this reporting year. |
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25) | Number of nationally recognized academic programs offered by your department? | 0
26) | List new or renewed accreditation or similar distinction (include name of the accrediting body and date received) in your department this year. |
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27) | List any notable achievements accomplished by your department this year. |
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Student Achievements |

28) | List types of licensure your department prepares students to receive? |
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29) | Explain how your department prepares students for licensure? |
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30) | Percentage of students who passed the state licensure or certification examination, if applicable. | 0
31) | Percentage of graduating students that goes on to graduate or professional schools? | 0
32) | Number of research papers published by students in your department this year? | 0
33) | Number of research presentations completed by students in your department this year? | 0
34) | Number of internships completed by students in your department this year? | 0
35) | Number of cooperative education experiences completed by students in your department this year? | 0
36) | Number of scholarships awarded to students in your department this year? | 0
37) | Number of fellowships received by students in your department this year? | 0
38) | Number of students engaged in funded research in your department this year? | 0
39) | Number of students, in your department, that received national awards and/or recognition this year? | 0
40) | Number of students, in your department, inducted into Academic Honors Societies this year? | 0
41) | Number of students, in your department, that participated in a student program (which received national recognition) this year? (i.e. debate, cheerleading, athletic teams) | 0
42) | List notable achievements accomplished by students in your department this year. |
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Number of Faculty |

43) | Number of endowed chairs in your department? | 0
44) | Number of full professors in your department? | 0
45) | Number of full-time faculty in your department this year? | 0
46) | Number of part-time faculty in your department this year? | 0

Faculty Extracurricular Engagement with Students |

47) | Number of new course developments completed by faculty in your department this year? | 0
48) | Number of honors courses taught by faculty in your department this year? | 0
49) | Number of faculty that participated or led a study abroad program this year? | 0
50) | Number of faculty that participated in academic advisement this year? | 0

Faculty Research Productivity |

51) | Number of books and/or monographs published by faculty in your department this year? | 0
52) | Number of book chapters published by faculty in your department this year? | 0
53) | Number of peer-reviewed articles published by faculty in your department this year? | 0
54) | Number of shorter works published by faculty in your department this year? | 0
55) | Number of papers presented by faculty in your department this year? | 0
56) | Number of other presentations delivered by faculty in your department this year? | 0
57) | Number of in-house publications published by faculty in your department this year? | 0
58) | Number of juried exhibits completed by faculty in your department this year? | 0
59) | Number of other exhibits or performances completed by faculty in your department this year? | 0
60) | Number of faculty that served in journal editing/reviewing positions this year? | 0
61) | Number of faculty that participated in notable continuing education efforts this year? | 0
62) | Number of faculty that traveled abroad for research purposes this year? | 0

Faculty Public Service |

63) | Number of faculty that served in honors organizations this year? | 0
64) | Number of faculty that held positions in professional organizations this year? | 0
65) | Number of faculty that served as advisors to student organizations this year? | 0
66) | Number of faculty that participated in cooperative consulting efforts this year? | 0
67) | Number of faculty that served on institution (UWG) wide committees this year? | 0
68) | Number of faculty that served on USG system committees this year? | 0
69) | Number of faculty that participated in public service activities this year? | 0

Faculty Grants and Awards |

70) | Number of grant applications submitted by faculty in your department this year? | 0

71)

Number of grant proposals funded for faculty in your department this year?
(Answer not to exceed response to question 70)

0

72)

Total dollar amount of the grants funded (reported for question 71) for faculty in your department this year?
(Round to the nearest whole dollar)

0

73) | Total number grants generated by faculty members in your department. | 0
74) | Total number of faculty receiving grants in your department this year. | 0
75) | Total number of faculty receiving fellowships in your department this year. | 0
76) | List notable achievements accomplished by faculty in your department this year. |
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