Ground Transportation

The State requires employees who travel to determine the most Cost Effective Form of travel from the following alternatives:

  • UWG Fleet Vehicle
  • Rental Car
  • Personal Vehicle

UWG Fleet Vehicle

UWG Facilities and Grounds

Car Rental Information

In-State Car Rental options:

  • Enterprise: Account # 03WESTG 
    • Carrollton Office Phone: (770) 832-1330
    • Corporate Phone: 1 (800) Rent-A-Car
  • Hertz: Account # 2018752
    • Corporate Phone: 1 (800) 654-3131

The university system currently has mandatory contracts for rentals originating within the State of Georgia with Enterprise and Hertz. Using any other rental company will result in no reimbursement.

Out-of-State Car Rental:

  • Hertz: Account # 2018752
    • Corporate Phone: 1 (800) 654-3131

The university system has a mandatory contract with Hertz for rentals originating outside the state. Using any other rental company than Hertz will result in no reimbursement.

Car rental receipts must be submitted regardless of amount. Itemized receipts must include:

  • Name and address of the vendor
  • Traveler’s Name
  • Dates and Time of Service
  • Daily Rental Rate and number of days rented
  • Detailed breakdown of fees and taxes
  • Total Paid Receipt
  • Proof of Purchase

Personal Vehicle – Mileage Reimbursement

Reimbursement rates are: 

  • Tier One Rate: 0.535
  • Tier Two Rate: 0.17

Deduct personal or commute miles during workday travel.