Departmental Annual Report - Part I
All
Departments

Business and Finance
College or Division

Department, If Applicable

Budget Services
College School Area (Title
On Report)

2013 (Su12-Sp13)
Academic Year

1) Name of department chairperson or
director?
Elizabeth Baker

2) Email address of department
chairperson or director?
[email-masked]

3)

List
departmental mission statement?

The mission of the Department of Budget Services is to
provide excellent customer service by assisting the university
campus in planning and budgeting revenue and expenditures to
make the best use of fiscal resources in a method that is
consistent with guidelines instituted by the Board of Regents
of the University System of Georgia.

4)

List
departmental goals for this reporting year.

The goals of the Budget Services department are:

To provide the university community with the annual budget
information prior to July 1 to aid in management decision
making, enrollment planning, and academic offerings.

Maintain accurate and consistent revenue and
expenditure budget monitoring to aid departments in good
stewardship of the university’s resources as we achieve
“destination” status.

Develop more on-line management tools for manager with
implementation of I-Strategy (budget monitoring report) and
ePAF (electronic position management/payroll requests).

Continue to cultivate a continuous improvement culture
within the Budget Services department that promotes service
excellence while achieving efficiency, effectiveness, and
economy.

Assessment Information

5)

List
assessments used to measure progress toward departmental goals.

The assessments include:

The quality and timeliness of updates to Budget Services
website for budget data.

Number of training sessions offered.

Number of complaints regarding timeliness.

Number of corrections needed to budget requests

6)

Based
on the assessments of departmental goals, discuss any departmental
improvements.

Continued to exand the "Budget Management Tools" on the
department's website by adding instructions for how to determine
balance remaining in agency accounts and administrative overhead
from financial aid grants.

Introduced the "Microsoft Excel Tips" topic in the monthly Budget
Managers' meeting.  An example of topics covered included pivot
tables and spreadsheet functions such as date controls, iferr
functions, simple edit controls and data validation for form
creation.  The meeting minutes and Excel tips are posted on the
department's website.

Improved auto-fill feature of the annual budget development
worksheets saving analysts  approximately 2 weeks of prep
time.

Due to the continued improvement of processes, training, and
information sharing between the Office of Budget Services and
departments, information requested are received on time and document
processing is occuring more timely.

7)

Attach
additional assessment information (not related to student learning
outcomes in academic programs which are input in another section of
the system), consolidate information into one PDF document and
upload it here.

Assessment File Upload (No file
uploaded)

Departmental Progress Toward The UWG Strategic
Plan
Please discuss your department's initiatives toward the UWG
Strategic Goals
You only need to reply to the goals your
department addressed this year

8)

Every
undergraduate academic program will demonstrate a distinctive
blending of liberal arts education, professional competencies, and
experiential learning, preparing students to be ethically
responsible and civically engaged professionals in the global
economy of the 21st century.

9)

Every
undergraduate student will be advised to take advantage of one of
multiple available learning communities. Learning communities that
are available to students will include communities organized by
living arrangement, by year in program, by other co-curricular
associations - Honors Program, Advanced Academy, Band, Athletics,
Debate, or program in the major.

10)

The
University will endeavor to increase enrollment in and graduation
from graduate programs, including doctoral programs, that have as
their mark a practical professional purpose, experiential learning
opportunities, and an intellectual program informed by a foundation
of liberal education.

11)

The
University will maintain an environment that is safe and conducive
to learning.

12)

The
University community will provide a balanced variety of cultural,
recreational, leisure, and informal education programming
opportunities for faculty, staff, and students that enhance the
quality of campus life.

Budget Services staff are encouraged to participate in at least 2
campus-wide functions during the year.  During the past year,
this included the annual fund drive race, student move-in Day, and
graduation.

13)

All
units will strive to improve the compensation and working
environment of faculty and staff in order to recruit and retain the
best individuals.

The Mercer equity study was implemented in May providing pay
grade adjustments for all positions in the department.  This
will improve the ability to attract and retain qualified
staff.

14)

The
University will endeavor to increase our overall enrollment to
14,500 by the year 2015.

15)

With
our enrollment growth, West Georgia will remain committed to the
following targets of academic quality: student to faculty of 18 to
1; average class size of 29; full-time to part-time faculty ratio of
4.4 to 1.

16)

West
Georgia will develop several new facilities to improve quality along
with meeting capacity demands due to enrollment growth.

17)

Capital
Campaign: The Development Office will prepare for a capital campaign
to assist in meeting the long-term needs of the University of West
Georgia.

The Office of Budget Services had 100% participation in the
annual fund drive this year.

18)

Communication
and Marketing: The Office of University Communications and Marketing
(UCM) will internally and externally promote the missions and goals
of the strategic plan. This will be achieved by aligning the
institution's integrated marketing plan (advertising, visual
identity standards, web presence, media relations, etc.) with the
strategic plan.

19)

Community
Relations: The University will engage the local community
educationally, culturally and recreationally.

20)

Describe
any notable achievements toward selected goals(s) during this
reporting year.

The implementation of the "Excel Tips" portion of the Budget
Managers' meeting has strengthened the office's working relationship
with departments across campus and supports our goal of excellent
customer service by assisting departments in improving their
abilities of fiscal management.

21)

List
any resources that could have assisted your department with
achieving/exceeding departmental goals and how they could have
facilitated/improved the work of your the work of your department?

One of the goals for last year was the implementation of an
electronic PAR program titled ePAF supported by the University
System of Georgia.  Due to the limits of the program's
capabilities and the resources required to alter the program to our
needs, the implementation was abandoned.  Although we invested
9 months of planning time in the product, we can use some of what
was developed to aid us in a new approach we are undertaking in
FY2013-14 to provide the same document.

Other Departmental Information

22)

List
any changes to the structure or substructures of your department
implemented during reporting year.

During the past year, the assistant director position became
vacant.  The duties were of this position were distributed
among two existing staff.  By providing them the opportunity to
perform these duties in lieu of immediately filling the position,
their professional skills and confidence improved to the point that
they were promoted into higher level positions.  The Budget
Analyst Senior moved into the Assistant Director position and the
Budget Analyst Intermediate replaced the Budget Analyst
Senior.  Allowing promotional opportunities with professional
and personal growth are important to the continuity of the
department's success and the morale of the staff.

23)

List
any additional comments about your department based on this
reporting year.

This past year has really been a "stay the course" year.
With the departure of the Assistant Diretor, a key staff member, and
the decision to focus on professional development and training of
existing staff, improvements for other departments and the
university as a whole were minimal.

Departmental Annual Report - Part II
(Academic
Departments Only)

24)

List
all new degree or certificate programs with the full/accurate
program title launched in your department this reporting year.

25)

Number
of nationally recognized academic programs offered by your
department?

0

26)

List
new or renewed accreditation or similar distinction (include name of
the accrediting body and date received) in your department this
year.

27)

List
any notable achievements accomplished by your department this year.

Student Achievements

28)

List
types of licensure your department prepares students to receive?

29)

Explain
how your department prepares students for licensure?

30)

Percentage
of students who passed the state licensure or certification
examination, if applicable.

0

31)

Percentage
of graduating students that goes on to graduate or professional
schools?

0

32)

Number
of research papers published by students in your department this
year?

0

33)

Number
of research presentations completed by students in your department
this year?

0

34)

Number
of internships completed by students in your department this year?

0

35)

Number
of cooperative education experiences completed by students in your
department this year?

0

36)

Number
of scholarships awarded to students in your department this year?

0

37)

Number
of fellowships received by students in your department this year?

0

38)

Number
of students engaged in funded research in your department this year?

0

39)

Number
of students, in your department, that received national awards
and/or recognition this year?

0

40)

Number
of students, in your department, inducted into Academic Honors
Societies this year?

0

41)

Number
of students, in your department, that participated in a student
program (which received national recognition) this year? (i.e.
debate, cheerleading, athletic teams)

0

42)

List
notable achievements accomplished by students in your department
this year.

Number of Faculty

43)

Number
of endowed chairs in your department?

0

44)

Number
of full professors in your department?

0

45)

Number
of full-time faculty in your department this year?

0

46)

Number
of part-time faculty in your department this year?

0

Faculty Extracurricular Engagement with Students

47)

Number
of new course developments completed by faculty in your department
this year?

0

48)

Number
of honors courses taught by faculty in your department this year?

0

49)

Number
of faculty that participated or led a study abroad program this
year?

0

50)

Number
of faculty that participated in academic advisement this year?

0

Faculty Research Productivity

51)

Number
of books and/or monographs published by faculty in your department
this year?

0

52)

Number
of book chapters published by faculty in your department this year?

0

53)

Number
of peer-reviewed articles published by faculty in your department
this year?

0

54)

Number
of shorter works published by faculty in your department this year?

0

55)

Number
of papers presented by faculty in your department this year?

0

56)

Number
of other presentations delivered by faculty in your department this
year?

0

57)

Number
of in-house publications published by faculty in your department
this year?

0

58)

Number
of juried exhibits completed by faculty in your department this
year?

0

59)

Number
of other exhibits or performances completed by faculty in your
department this year?

0

60)

Number
of faculty that served in journal editing/reviewing positions this
year?

0

61)

Number
of faculty that participated in notable continuing education efforts
this year?

0

62)

Number
of faculty that traveled abroad for research purposes this year?

0

Faculty Public Service

63)

Number
of faculty that served in honors organizations this year?

0

64)

Number
of faculty that held positions in professional organizations this
year?

0

65)

Number
of faculty that served as advisors to student organizations this
year?

0

66)

Number
of faculty that participated in cooperative consulting efforts this
year?

0

67)

Number
of faculty that served on institution (UWG) wide committees this
year?

0

68)

Number
of faculty that served on USG system committees this year?

0

69)

Number
of faculty that participated in public service activities this year?

0

Faculty Grants and Awards

70)

Number
of grant applications submitted by faculty in your department this
year?

0

71)

Number
of grant proposals funded for faculty in your department this year?

(Answer not to exceed response to question 70)

0

72)

Total
dollar amount of the grants funded (reported for question 71) for
faculty in your department this year?
(Round to the nearest
whole dollar)

0

73)

Total
number grants generated by faculty members in your department.

0

74)

Total
number of faculty receiving grants in your department this year.

0

75)

Total
number of faculty receiving fellowships in your department this
year.

0

76)

List
notable achievements accomplished by faculty in your department this
year.

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