Edit Report

Departmental Annual Report - Part I
All=20 Departments

Business and Finance
College or = Division=20

Department, If Applicable

Budget Services
College School = Area (Title=20 On Report)

2013 (Su12-Sp13)
Academic Year=20

1) Name of department = chairperson or=20 director?
Elizabeth Baker

2) Email address of = department=20 chairperson or director?
ebaker@westga.edu =

3) List=20 departmental mission statement?


	The mission of the Department of Budget Services is = to=20 provide excellent customer service by assisting the = university=20 campus in planning and budgeting revenue and = expenditures to=20 make the best use of fiscal resources in a method that = is=20 consistent with guidelines instituted by the Board of = Regents=20 of the University System of Georgia.

4) List=20 departmental goals for this reporting year. = =

The goals of the Budget Services department = are:

To provide the university community with the annual = budget=20 information prior to July 1 to aid in management = decision=20 making, enrollment planning, and academic = offerings.

Maintain accurate and consistent revenue and=20 expenditure budget monitoring to aid departments in = good=20 stewardship of the university=E2=80=99s resources as = we achieve=20 =E2=80=9Cdestination=E2=80=9D status.

Develop more on-line management tools for manager = with=20 implementation of I-Strategy (budget monitoring = report) and=20 ePAF (electronic position management/payroll = requests).

Continue to cultivate a continuous improvement = culture=20 within the Budget Services department that promotes = service=20 excellence while achieving efficiency, effectiveness, = and=20 economy.

Assessment Information

5) List=20 assessments used to measure progress toward departmental = goals.=20 6) Based=20 on the assessments of departmental goals, discuss any = departmental=20 improvements. 7) Attach=20 additional assessment information (not related to student = learning=20 outcomes in academic programs which are input in another = section of=20 the system), consolidate information into one PDF document = and=20 upload it here.


	The assessments include: The quality and timeliness of updates to Budget = Services=20 website for budget data.=20 Number of training sessions offered.=20 Number of complaints regarding timeliness. Number of corrections needed to budget requests

	Continued to exand the "Budget Management Tools" on the=20 department's website by adding instructions for how to = determine=20 balance remaining in agency accounts and administrative = overhead=20 from financial aid grants. Introduced the "Microsoft Excel Tips" topic in the = monthly Budget=20 Managers' meeting. An example of topics covered = included pivot=20 tables and spreadsheet functions such as date controls, = iferr=20 functions, simple edit controls and data validation for form = creation. The meeting minutes and Excel tips are = posted on the=20 department's website. Improved auto-fill feature of the annual budget = development=20 worksheets saving analysts approximately 2 weeks of = prep=20 time. Due to the continued improvement of processes, training, = and=20 information sharing between the Office of Budget Services = and=20 departments, information requested are received on time and = document=20 processing is occuring more timely.

	Assessment File Upload (No = file=20 uploaded)

Departmental Progress Toward The UWG = Strategic=20 Plan
Please discuss your department's initiatives toward = the UWG=20 Strategic Goals
You only need to reply to the goals your=20 department addressed this year

8) Every=20 undergraduate academic program will demonstrate a = distinctive=20 blending of liberal arts education, professional = competencies, and=20 experiential learning, preparing students to be ethically=20 responsible and civically engaged professionals in the = global=20 economy of the 21st century. 9) Every=20 undergraduate student will be advised to take advantage of = one of=20 multiple available learning communities. Learning = communities that=20 are available to students will include communities organized = by=20 living arrangement, by year in program, by other = co-curricular=20 associations - Honors Program, Advanced Academy, Band, = Athletics,=20 Debate, or program in the major. 10) The=20 University will endeavor to increase enrollment in and = graduation=20 from graduate programs, including doctoral programs, that = have as=20 their mark a practical professional purpose, experiential = learning=20 opportunities, and an intellectual program informed by a = foundation=20 of liberal education. 11) The=20 University will maintain an environment that is safe and = conducive=20 to learning. 12) The=20 University community will provide a balanced variety of = cultural,=20 recreational, leisure, and informal education programming=20 opportunities for faculty, staff, and students that enhance = the=20 quality of campus life. 13) All=20 units will strive to improve the compensation and working=20 environment of faculty and staff in order to recruit and = retain the=20 best individuals. 14) The=20 University will endeavor to increase our overall enrollment = to=20 14,500 by the year 2015. 15) With=20 our enrollment growth, West Georgia will remain committed to = the=20 following targets of academic quality: student to faculty of = 18 to=20 1; average class size of 29; full-time to part-time faculty = ratio of=20 4.4 to 1. 16) West=20 Georgia will develop several new facilities to improve = quality along=20 with meeting capacity demands due to enrollment growth. = 17) Capital=20 Campaign: The Development Office will prepare for a capital = campaign=20 to assist in meeting the long-term needs of the University = of West=20 Georgia. 18) Communication=20 and Marketing: The Office of University Communications and = Marketing=20 (UCM) will internally and externally promote the missions = and goals=20 of the strategic plan. This will be achieved by aligning the = institution's integrated marketing plan (advertising, visual = identity standards, web presence, media relations, etc.) = with the=20 strategic plan. 19) Community=20 Relations: The University will engage the local community=20 educationally, culturally and recreationally. 20) Describe=20 any notable achievements toward selected goals(s) during = this=20 reporting year. 21) List=20 any resources that could have assisted your department with=20 achieving/exceeding departmental goals and how they could = have=20 facilitated/improved the work of your the work of your = department?=20










	Budget Services staff are encouraged to participate in at = least 2=20 campus-wide functions during the year. During the past = year,=20 this included the annual fund drive race, student move-in = Day, and=20 graduation.

	The Mercer equity study was implemented in May providing = pay=20 grade adjustments for all positions in the department. = This=20 will improve the ability to attract and retain qualified=20 staff.







	The Office of Budget Services had 100% participation in = the=20 annual fund drive this year.





	The implementation of the "Excel Tips" portion of the = Budget=20 Managers' meeting has strengthened the office's working = relationship=20 with departments across campus and supports our goal of = excellent=20 customer service by assisting departments in improving their = abilities of fiscal management.

	One of the goals for last year was the implementation of = an=20 electronic PAR program titled ePAF supported by the = University=20 System of Georgia. Due to the limits of the program's=20 capabilities and the resources required to alter the program = to our=20 needs, the implementation was abandoned. Although we = invested=20 9 months of planning time in the product, we can use some of = what=20 was developed to aid us in a new approach we are undertaking = in=20 FY2013-14 to provide the same document.

Other Departmental Information

22) List=20 any changes to the structure or substructures of your = department=20 implemented during reporting year. 23) List=20 any additional comments about your department based on this=20 reporting year.


	During the past year, the assistant director position = became=20 vacant. The duties were of this position were = distributed=20 among two existing staff. By providing them the = opportunity to=20 perform these duties in lieu of immediately filling the = position,=20 their professional skills and confidence improved to the = point that=20 they were promoted into higher level positions. The = Budget=20 Analyst Senior moved into the Assistant Director position = and the=20 Budget Analyst Intermediate replaced the Budget Analyst=20 Senior. Allowing promotional opportunities with = professional=20 and personal growth are important to the continuity of the=20 department's success and the morale of the staff.

	This past year has really been a "stay the course" = year. =20 With the departure of the Assistant Diretor, a key staff = member, and=20 the decision to focus on professional development and = training of=20 existing staff, improvements for other departments and the=20 university as a whole were minimal.

Departmental Annual Report - Part = II
(Academic=20 Departments Only)

24) List=20 all new degree or certificate programs with the = full/accurate=20 program title launched in your department this reporting = year.=20 25) Number=20 of nationally recognized academic programs offered by your=20 department? 26) List=20 new or renewed accreditation or similar distinction (include = name of=20 the accrediting body and date received) in your department = this=20 year. 27) List=20 any notable achievements accomplished by your department = this year.=20



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Student Achievements

28) List=20 types of licensure your department prepares students to = receive?=20 29) Explain=20 how your department prepares students for licensure? = 30) Percentage=20 of students who passed the state licensure or certification=20 examination, if applicable. 31) Percentage=20 of graduating students that goes on to graduate or = professional=20 schools? 32) Number=20 of research papers published by students in your department = this=20 year? 33) Number=20 of research presentations completed by students in your = department=20 this year? 34) Number=20 of internships completed by students in your department this = year?=20 35) Number=20 of cooperative education experiences completed by students = in your=20 department this year? 36) Number=20 of scholarships awarded to students in your department this = year?=20 37) Number=20 of fellowships received by students in your department this = year?=20 38) Number=20 of students engaged in funded research in your department = this year?=20 39) Number=20 of students, in your department, that received national = awards=20 and/or recognition this year? 40) Number=20 of students, in your department, inducted into Academic = Honors=20 Societies this year? 41) Number=20 of students, in your department, that participated in a = student=20 program (which received national recognition) this year? = (i.e.=20 debate, cheerleading, athletic teams) 42) List=20 notable achievements accomplished by students in your = department=20 this year.





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Number of Faculty

43) Number=20 of endowed chairs in your department? 44) Number=20 of full professors in your department? 45) Number=20 of full-time faculty in your department this year? = 46) Number=20 of part-time faculty in your department this year? =

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Faculty Extracurricular Engagement with = Students

47) Number=20 of new course developments completed by faculty in your = department=20 this year? 48) Number=20 of honors courses taught by faculty in your department this = year?=20 49) Number=20 of faculty that participated or led a study abroad program = this=20 year? 50) Number=20 of faculty that participated in academic advisement this = year?=20

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Faculty Research Productivity

51) Number=20 of books and/or monographs published by faculty in your = department=20 this year? 52) Number=20 of book chapters published by faculty in your department = this year?=20 53) Number=20 of peer-reviewed articles published by faculty in your = department=20 this year? 54) Number=20 of shorter works published by faculty in your department = this year?=20 55) Number=20 of papers presented by faculty in your department this year? = 56) Number=20 of other presentations delivered by faculty in your = department this=20 year? 57) Number=20 of in-house publications published by faculty in your = department=20 this year? 58) Number=20 of juried exhibits completed by faculty in your department = this=20 year? 59) Number=20 of other exhibits or performances completed by faculty in = your=20 department this year? 60) Number=20 of faculty that served in journal editing/reviewing = positions this=20 year? 61) Number=20 of faculty that participated in notable continuing education = efforts=20 this year? 62) Number=20 of faculty that traveled abroad for research purposes this = year?=20

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Faculty Public Service

63) Number=20 of faculty that served in honors organizations this year?=20 64) Number=20 of faculty that held positions in professional organizations = this=20 year? 65) Number=20 of faculty that served as advisors to student organizations = this=20 year? 66) Number=20 of faculty that participated in cooperative consulting = efforts this=20 year? 67) Number=20 of faculty that served on institution (UWG) wide committees = this=20 year? 68) Number=20 of faculty that served on USG system committees this year?=20 69) Number=20 of faculty that participated in public service activities = this year?=20

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Faculty Grants and Awards

70) Number=20 of grant applications submitted by faculty in your = department this=20 year? 71) Number=20 of grant proposals funded for faculty in your department = this year?=20
(Answer not to exceed response to question 70) = 72) Total=20 dollar amount of the grants funded (reported for question = 71) for=20 faculty in your department this year?
(Round to the = nearest=20 whole dollar) 73) Total=20 number grants generated by faculty members in your = department.=20 74) Total=20 number of faculty receiving grants in your department this = year.=20 75) Total=20 number of faculty receiving fellowships in your department = this=20 year. 76) List=20 notable achievements accomplished by faculty in your = department this=20 year.

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