1. What products are prohibited?
  2. Who does the policy apply to?
  3. What areas of campus are included?
  4. Does this apply to off-campus events?
  5. When is the policy effective?
  6. Where can I find the full USG policy?
  7. What is the purpose of the policy?
  8. Does UWG offer resources to help me stop using tobacco products? 
  9. Does the USG offer more information on the tobacco free program?
  10. How will the tobacco free policy be enforced?
  11. What do you do if you encounter resistance when informing a violator of the policy?
  12. How should I report violations of the policy?
  13. Why is UWG supporting this policy?
  14. How may I assist with communicating the message?

1. What products are prohibited? “Tobacco Products” is defined as cigarettes, cigars, pipes, all forms of smokeless tobacco, clove cigarettes and any other smoking devices that use tobacco such as hookahs or simulate the use of tobacco such as electronic cigarettes. The policy also prohibits any advertising, sale or free sampling of tobacco products on USG properties unless specifically stated for research purposes.

2. Who does the policy apply to? The policy applies to all persons who enter the areas described above, including but not limited to students, faculty, staff, contractors and subcontractors, spectators, and visitors.

3. What areas of campus are included? The use of all forms of tobacco products on property owned, leased, rented, in the possession of, or in any way used by UWG is expressly prohibited. This includes all areas indoors and outdoors at all of our campuses, offices, centers or other locations. The use of tobacco products is prohibited in all parking lots and in all private or public vehicles located on USG properties.

4. Does this apply to off-campus events? Yes. All events hosted by a USG entity shall be tobacco-free. All events hosted by outside groups on behalf of the USG shall also be tobacco-free.

5. When is the policy effective? For UWG, the policy is effective August 1, 2014.

6. Where can I find the full USG policy? The full policy is available here: http://www.usg.edu/policymanual/section9/policy/C503/#p9.1.7_tobacco_and_smoke_free_campus_policy.

7. What is the purpose of the policy? In the 2014 report from the Surgeon General, Assistant Secretary for Health and Safety Howard Koh stated, “Cigarette smoking remains the chief preventable killer in America, with more than 40 million Americans caught in a web of tobacco dependence.” In accordance with the Georgia Smoke Free Air Act of 2005, Title 31 Chapter 12A, this policy reinforces the USG commitment to provide a safe and amicable workplace for all employees. More than half of all USG institutions are already tobacco and/or smoke free. The goal of the policy is to preserve and improve the health, comfort and environment of students, employees and any persons occupying our campuses.

8. Does UWG offer resources to help me stop using tobacco products? Yes! The university offers smoking cessation programs for both students and employees. Students should contact health services. Employees can contact human resources. Additional resources for Tobacco Cessation can be found on the USG Workplace Wellness website at http://www.usg.edu/wellness/.

9. Does the USG offer more information on the tobacco free program? Yes. Visit http://www.usg.edu/tobaccofree as a resource for USG faculty, staff and students to familiarize themselves with the policy and access a variety of resources.

10. How will the tobacco free policy be enforced? Overall enforcement and adherence to the tobacco free campus policy is a shared responsibility of everyone on campus. Faculty, staff and students should assist in respectfully informing those they see smoking or partaking in the use of tobacco products on campus of the tobacco free campus policy.

Below are links shared by the Georgia Tobacco Use Prevention Program that demonstrate how to approach tobacco users on campus. You can access videos portraying various scenarios via the links below.*

• Approaching smokers on campus: http://www.youtube.com/watch?v=J-cbHCbjWNM
• Informing smokers of policy: http://www.youtube.com/watch?v=3k7ixIBTVqY&feature=youtu.be
• Speaking with vendors: http://youtube.com/watch?v=Yvs7X9F-XCY
• Informing parents of prospective students: https://www.youtube.com/watch?v=f01KYmr0eEo

*Courtesy of Emory University

11. What do you do if you encounter resistance when informing a violator of the policy? Hopefully, the faculty, staff or student approached with a reminder of the UWG/USG tobacco free policy will respond in a compliant, respectful manner. Should a confrontational reaction occur when sharing our tobacco free campus message, the best advice is to walk away. Remember, the shared responsibility is to only inform of the policy. If someone becomes agitated or hostile, please do not further engage – simply step away.

12. How should I report violations of the policy? In sharing the responsibility of enforcement with faculty, staff and students, it is important to provide a structure and a mechanism for reporting repeated non-compliant individuals of regular smoking of other tobacco product usage observed on campus – or those with confrontation demeanors. Here is the suggested path for reporting non-compliance:

Violation of policy by:  Refer to: 
Faculty or staff member Supervisor, department head or chair 
Student Student conduct administrator
Vendors Purchasing
Contractors Campus Planning/Facilities 
Visitors University Police 
Volunteers  Supervisor 

When reporting a violation on campus, please denote: (a) date of observance, (b) approximate time, (c) location of observance, (d) description or details of smoking pattern (before classes, after classes, during lunch breaks, etc.) Once a violation is reported, a letter of warning will be issued and the standard evaluation and sanction process will occur per the existing campus policy for other similar violations of this nature.

For questions or concerns, please fill out the form at http://www.westga.edu/engagewest/1074.php.

13. Why is UWG supporting this policy? Taking our campus tobacco free is the right thing to do for a lot of reasons. We should all be proud of our accomplishment and of the roles we've played in making this happen. In implementing this phase of the wellness initiative, we are not only improving the health of those here at UWG, we are becoming a model for the other public institutions.

14. How may I assist with communicating the message? Please place tobacco free campus posters in highly trafficked areas within your campus space. UCM has posters ready for pick-up at no charge.

Thank you again for your continuing support in making UWG the best place to work, learn and succeed!

Updated August 11, 2014