On January 18, 2017, the United States Access Board updated the requirements for information and communication technology (ICT). The following resources have been added to assist with accessibility issues.
Our goal is to make it easier for you to create accessible materials so you don't have to add them on later, which is often a more time consuming and less effective alternative. The easiest place to start is in the creation of your Microsoft Office or Google Suite documents. Below you will find step-by-step guides for creating accessible documents. We also provide some considerations to keep in mind as you build your course in CourseDen. We are also offering workshops that cover the information. Please contact us to find out more and schedule an appointment (for individuals and groups).
UWG Online Guides
Below are step-by-step guides to help you make your online materials accessible for all students. We recommend that you start with the easy steps that make the most difference and then learn how to do new things. Ask our office for help getting started with any of these steps.
The easiest step to making documents accessible is to use Styles for headers in documents, so that individuals using screen readers can skim the headers to find the section they want. Use the bullets and numbering systems provided by Word or Google and provide alt-text for images and tables. See the Word document for information on how to make tables accessible, too. An accessible syllabus is available to get you started. Finally, make sure that you don't use color exclusively as an indicator of importance. See the Word guide below for more information on how to use color appropriately.
- Accessible Syllabus Template (DOCX- 144KB) *updated on 08/09/18
- Creating Accessible Word Documents
- Creating Accessible Google Documents
- Creating Accessible PowerPoints
- Creating Accessible PDFs on Windows (PDF- 939KB)
- Creating Accessible PDFs on Mac (PDF- 878KB)
- Creating Accessible Excel Spreadsheets
- Creating Accessible Documents in Abbyy FineReader (Google Doc)
When you design your course, be consistent in your organization of materials across the different modules. Use descriptive hyperlinks (titles of webpages are best) so that screen readers can easily describe where the link goes. Also, make sure there is sufficient color contast in documents and web pages. In most online courses, we use tools and services from third party sites. Below are links to the accessibility statements for the most commonly used tools and services for online courses. It is a best practice to provide accessibility statements for the tools you use in your online courses.
- Creating Accessible Courses in CourseDen
- Accessibility Statements for CourseDen & Third-Party Sites
- Assistive Technology Information
- Using the D2L Accessibility Checker
- Accessibility Considerations for D2L ver. 10.2 Courses (PDF) - Janet Sylvia, Web Accessibility Group, Leader, UGA College of Agricultural and Environmental Sciences
If you only have audio content, you can provide a transcript as an alternative means of access. Videos should have captions. Our new Kaltura MyMedia automatically provides captions for videos you create or upload.
Complex Image Descriptors
For graphs, flowcharts, and complex images, use the following guidelines.
Screen Readers and other help
- The Four Principles of Accessibility
- WCAG 2.0 Guidelines Organized by the 4 Principles
- W3C Web Accessibility Resources
- Textboxes and accessibility
- Using assistive technology (video links)
- Quality Matters on accessibility
- Quality Matters accessibility course
- United States Access Board Ruling