Submitting Federal Grants Using Workspace

Grants.gov has retired the legacy pdf package effective 12/31/17 as a method for submitting a Federal grant. Grants.gov has transitioned to a web-based environment called Workspace. Workspace allows a grant team to simultaneously access and edit different forms within an application online or offline.

  • Get Started on Your Workspace Application

    Get Started on Your Workspace Application

    First, contact ORSP about your intent to apply through grants.gov.

    The Pre-Award Coordinator will create the Workspace and will automatically become the Workspace Owner and Manager. Only the Pre-Award Coordinator will have Manager rights to the Workspace.

    To be added to the workspace, the PI and Co-PI(s) must have a registered Grants.gov account. Then he or she can be added to a workspace by the Pre-Award Coordinator as a Participant. Without a Grants.gov account, team members or external contributors will not be able to access the workspace and fill out application webforms.

    Access Levels & Workspace

    A Workspace Participant is a registered Grants.gov user with access to at least one workspace. The Participant can add and edit data on forms within the workspace(s) to which they have been added. Participants may have the Authorized Applicant (AOR) role, the Manage Workspace role, or no role at all. Users with no role are limited within Workspace to filling out application forms.

    The Manage Workspace role enables a user to create new workspaces. Upon initially creating a workspace, the user with the Manage Workspace role inherits the Workspace Owner access (see below). However, any Participant with the Manage Workspace role may have the Workspace Owner access level assigned to them.

    The Authorized Organization Representative (AOR) role enables a Workspace Participant to submit applications on behalf of the organization. The AOR role may only be assigned to a user by the organization's E-Business Point of Contact (EBiz POC), or by an AOR with either expanded access or the organization's Marketing Personal Identification Number (MPIN).

  • Completing an Application through Workspace

    Completing an Application through Workspace

    Tips for Completing an Application

    Save Frequently: Whether you download or complete your application online you need to save your progress frequently.

    File Size Limit: The total application submission size cannot exceed 200 MB, and we also recommend keeping individual attachments under 100 MB. Keep this in mind as you complete the forms and attach your files. It is up to you to make sure your submissions do not exceed these limits and failure to keep the file under the limit may cause your application package to be rejected by Grants.gov or by the agency.

    Complete Your Application Before the Deadline: ORSP strongly recommend submitting your completed application package at least 24 to 48 hours prior to the closing date. If you wait until the last day, issues such as an internet outage, slow upload speed, or an incomplete application package can cause you to miss the deadline and miss out on a funding opportunity.

    How to Complete a Form

    Grants.gov forms are predefined and contain required and optional fields. You, the applicant, should complete the SF-424 form before any other form in the application package. The SF-424 form populates certain fields on additional forms within the package, so it will save you time and avoid technical issues to complete the SF-424 form first.

    1. Applicants may choose to complete either the PDF version or the webform version of each form. They may also switch between form types. Data is synced to the workspace upon uploading the PDF forms and upon saving the webforms. Grants.gov recommends that the person completing each form locks access to it, so that others cannot overwrite the work.

    2. Fill in all the required fields. The required fields are highlighted in yellow with a red border. Once completed, the required fields are displayed in white.

    3. Fill in applicable optional fields. The optional fields are displayed in white.

  • Submitting an Application

    Submitting an Application

    When all forms have been completed, the AOR can be notified and the application submitted.

    Workspace performs some error checks on form fields automatically. Other checks are run by clicking the Check Application button within the workspace. When the application is ready, the Workspace Owner will click the Complete and Notify AOR button. Once the application has been reviewed by the ORSP process and all forms are in the "Passed" status, the AOR will log in and click the Sign and Submit button.

  • Tracking an Application

    Tracking an Application

    When all forms have been completed, the AOR can be notified and the application may be submitted.

    How to Track the Application with a Tracking Number

    To track and check the status of your submitted applications, enter up to five Grants.gov tracking numbers, one per line and click the Submit Tracking Number(s) button found on the Track My Application webpage. The tracking number for a submitted application will be provided in the confirmation email that you receive within two business days after you submit the application.

    Please note, this only confirms that an application was successfully retrieved by the awarding agency. Thereafter in the process, the awarding agency reviews and processes the applications independent of Grants.gov, and they do not report the status to Grants.gov.

    How to Track the Application without a Tracking Number

    You may also monitor the processing status of your application submission by logging in to your Grants.gov account:

    1. Click on the Applicant Login link

    2. Log in to the system using your username and password

    3. Once logged in, click on the Check Application Status link near the top left of the Applicant Center page

    4. Review the status of all the submitted applications

  • Resources

    Resource Videos


    Finding Funding Opportunities

    Registering and Creating an Account

    • How to Register with Grants.gov
      Learn how to create a Grants.gov account so you can subscribe to funding opportunity notifications and apply for federal grants using Grants.gov Workspace. This video also explains how to associate a DUNS number with an applicant account. (Note: This is an optional step).
    • How Do I Combine My Grants.gov Accounts?
      This video in the Quick Clicks series explains how applicants can combine their Grants.gov accounts into a single account with multiple profiles.

    Using Workspace

    • Introducing Grants.gov Workspace Functionality
      Grants.gov Workspace is a shared, online environment where members of the same organization may simultaneously access and edit different forms within an application. This video highlights the general workflow necessary to submit an application through workspace.
    • WEBINAR - Getting Started with Workspace: Become a Workspace Wizard
      Workspace is Grants.gov's shared, online environment to collaboratively complete and submit federal grant applications. With the Legacy PDF application retiring on December 31, 2017, Grants.gov provided this free webinar to help applicants get started using Workspace.
    • Intro to Grants.gov User Roles
      Learn about applicant user roles within the Grants.gov system and how these roles impact the application process.

    Applying with Workspace

The National Science Foundation (NSF)

The National Science Foundation (NSF) is a very popular source of external funding not only at UWG,
but at scientific research facilities across the United States. The following are NSF-specific documents that will aid you in the application process.

Corporate, Foundation and Nonprofit Support:

Non-Federal Source Toolbox:

  • Determining Gift vs. Grant
    Determining Gift vs. Grant

    Determining whether external funding should be processed through the Office of Research and Sponsored Projects (ORSP) or the UWG Foundation depends on many variables, including the kind of sponsor/donor (federal, non-federal, private), purpose or type of activity, and the sponsor/donor intent. Some determinations are easy: all federal grants are administered through ORSP. Others are less obvious and may require involvement by both entities. Please refer to the characteristics listed in the Gift vs. Grant Document to determine whether funds provided by a corporate or foundation sponsor should be processed through ORSP or the UWG Foundation.

    Note that the existence of one characteristic alone is likely not sufficient to make a determination. Moreover, the characteristics of both sponsored projects and gifts will oftentimes apply to the same award. For these reasons, multiple factors should be considered in making an assessment of how to proceed. A sound judgment based on the preponderance of applicable characteristics should determine which office handles the funds. In general, ORSP will process and engage Sponsored Programs in the management of awards with budget, confidentiality, intellectual property or compliance factors (e.g., human subjects and animal research), aspects of which require the sophisticated tracking and review tools built into the research enterprise (e.g., effort allocation, IRB, etc.).

    ORSP and the UWG Foundation work together to assist the University community to correctly identify the administrative avenue most appropriate for processing and oversight, per the terms and conditions of the funding. When considering applying for corporate or foundation support which will be processed through the UWG Foundation or ORSP, any relevant documentation should be reviewed by ORSP for a determination.

  • Funding Sources
    Funding Sources:
    Source Description Listserv

    GrantSpace/Foundation Center

    Foundation Center is the leading source of information about philanthropy worldwide. Foundation Center maintains the most comprehensive database on U.S. and, increasingly, global grantmakers and their grants. http://grantspace.org/user/register

    Philanthropy News Digest

    Philanthropy News Digest (PND) a daily news service of the Foundation Center, is a compendium, in digest form, of philanthropy-related articles and features culled from print and electronic media outlets nationwide. Philanthropy News Digest offers daily news, job, and RFP e-alerts customized by subject and/or geographic location and four e-newsletters: Philanthropy News Digest (Tuesdays), Job Bulletin (Thursdays), RFP Bulletin (Fridays), and Connections (monthly). http://philanthropynewsdigest.org/user/register

    Ford Foundation

    The Ford Foundation’s mission has sought to reduce poverty and injustice, strengthen democratic values, promote international cooperation, and advance human achievement. http://www.fordfound.org/e-mail-updates/

    William T. Grant Foundation

    The William T. Grant Foundation invests in high-quality research focused on reducing inequality and improving the use of research evidence in decisions that affect young people in the United States. Sign up on the bottom of their homepage for updates.

    Honda Foundation

    The American Honda Foundation engages in grant making that reflects the basic tenets, beliefs and philosophies of Honda companies, which are characterized by the following qualities: imaginative, creative, youthful, forward-thinking, scientific, humanistic and innovative. We support youth education with a specific focus on the STEM (science, technology, engineering and mathematics) subjects in addition to the environment.  

    Robert Wood Johnson Foundation

    The Robert Wood Johnson Foundation (RWJF) is the nation’s largest philanthropy dedicated solely to health.  

    http://www.rwjf.org/en/manage-your-subscriptions.html

    Andrew W. Mellon Foundation

    The Andrew W. Mellon Foundation endeavors to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies. To this end, it supports exemplary institutions of higher education and culture as they renew and provide access to an invaluable heritage of ambitious, path-breaking work. The Foundation makes grants in five core program areas: Higher Education and Scholarship in the Humanities; Arts and Cultural Heritage; Diversity; Scholarly Communications; and International Higher Education and Strategic Projects. Sign up on the bottom of their homepage for updates.
     

    Russell Sage Foundation

    The Russell Sage Foundation is the principal American Foundation devoted exclusively to research in the social sciences. Currently, the Foundation dedicates itself exclusively to strengthening the methods, data, and theoretical core of the social sciences as a means of improving social policies.  http://www.russellsage.org/about/get-updates 

    Alfred P. Sloan

    Alfred P. Sloan Foundation is a not-for-profit grantmaking institution that supports high quality, impartial scientific research; fosters a robust, diverse scientific workforce; strengthens public understanding and engagement with science; and promotes the health of the institutions of scientific endeavor.  

    Spencer Foundation

    The Spencer Foundation is intended, by Spencer's direction, to investigate ways in which education, broadly conceived, can be improved around the world.  

    Community Foundation of West Georgia 

    The Community Foundation of West Georgia partners with local non-profit organizations, individuals and companies, to increase opportunities to serve those in need, to beautify and to enhance the quality of life for the people of Carroll, Haralson and Heard Counties.  

    Georgia Transportation Institute

    The Georgia Transportation Institute (GTI) was established in 1998 to coordinate and act as a focal point for transportation research in the state of Georgia. The lead institution, Georgia Institute of Technology, is affiliated with other members including University of Georgia, Georgia State University, Georgia Southern University, Kennesaw State University, University of West Georgia, Savannah State University, Mercer University, and Albany State University. Researchers affiliated with GTI are active in research on a broad range of topics including policy and planning, environmental issues, transportation technology, transportation infrastructure, and traffic operations. Sign up on the bottom of their homepage for updates.

    Georgia Humanities Council

    Georgia Humanities supports the efforts of nonprofit organizations seeking to foster connections between people and ideas. Through a competitive process, we award grants to such cultural, civic, and educational entities as museums, libraries, universities, and historical societies for a range of projects, including walking tours, exhibitions, author talks, lecture series, and literary festivals. Sign up on the bottom of their homepage for updates.

    MacArthur Foundation / MacArthur Research Networks

    Research grants are provided for teams of scientists from different countries who wish to combine their expertise in innovative approaches to questions that could not be answered by individual laboratories. Emphasis is placed on novel collaborations that bring together scientists preferably from different disciplines (e.g. from chemistry, physics, computer science, engineering) to focus on problems in the life sciences. The research teams must be international. The principal applicant must be from one of the eligible countries. However, other participating scientists and laboratories may be situated anywhere in the world. http://www.hfsp.org/newsletter/

    Research Corporation for Science Advancement (RCSA) Scialog Program

    Scialog® seeks to accelerate the work of 21st-century transformational science through funding research, intensive dialog and community building. Scialog has been conceived as a research grant program emphasizing annual meetings and the opportunity, encouragement and expectation to form cross-disciplinary teams.  

    Burroughs Wellcome Fund

    The Burroughs Wellcome Fund's grantmaking strategies support biomedical scientists at the beginning of their careers and areas of science that are poised for significant advancement but are currently undervalued and underfunded. https://www.bwfund.org/newsroom

    Human Frontier Science Program (HFSP)

    Research grants are provided for teams of scientists from different countries who wish to combine their expertise in innovative approaches to questions that could not be answered by individual laboratories. Emphasis is placed on novel collaborations that bring together scientists preferably from different disciplines (e.g. from chemistry, physics, computer science, engineering) to focus on problems in the life sciences. The research teams must be international. The principal applicant must be from one of the eligible countries. However, other participating scientists and laboratories may be situated anywhere in the world. http://www.hfsp.org/newsletter/

    Josiah Macy Jr. Foundation 

    Since 1930, the Josiah Macy Jr. Foundation has worked to improve health care in the United States. Founded by Kate Macy Ladd in memory of her father, prominent philanthropist Josiah Macy Jr., the Foundation supports projects that broaden and improve health professional education.
    http://macyfoundation.org/email

    Georgia Council for the Arts

    Georgia Council for the Arts empowers the arts industry in Georgia and artists around the state to cultivate healthy, vibrant communities that are rich in civic participation, cultural experiences and economic prosperity. As a division of the Georgia Department of Economic Development, Georgia Council for the Arts provides grant funding, programs and services statewide that support this vital industry, preserve our cultural heritage and create increased access to high quality arts experiences. Sign up on the left side of their Grant Funding page for updates.

    Simons Foundation

    The Simons Foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences. The Simons Foundation makes grants in four areas: Mathematics & Physical Sciences, Life Sciences, autism research (Simons Foundation Autism Research Initiative) and Outreach & Education. Sign up on the bottom of their homepage for updates.
    • Source:

      GrantSpace/Foundation Center


      Description: Foundation Center is the leading source of information about philanthropy worldwide. Foundation Center maintains the most comprehensive database on U.S. and, increasingly, global grantmakers and their grants.
      Listserv: http://grantspace.org/user/register

    • Source:

      Philanthropy News Digest


      Description: Philanthropy News Digest (PND) a daily news service of the Foundation Center, is a compendium, in digest form, of philanthropy-related articles and features culled from print and electronic media outlets nationwide. Philanthropy News Digest offers daily news, job, and RFP e-alerts customized by subject and/or geographic location and four e-newsletters: Philanthropy News Digest (Tuesdays), Job Bulletin (Thursdays), RFP Bulletin (Fridays), and Connections (monthly).
      Listserv: http://philanthropynewsdigest.org/user/register

    • Source:

      Ford Foundation


      Description: The Ford Foundation’s mission has sought to reduce poverty and injustice, strengthen democratic values, promote international cooperation, and advance human achievement.
      Listserv: http://www.fordfound.org/e-mail-updates/

    • Source:

      William T. Grant Foundation


      Description: The William T. Grant Foundation invests in high-quality research focused on reducing inequality and improving the use of research evidence in decisions that affect young people in the United States.
      Listserv: Sign up on the bottom of their homepage for updates.

    • Source:

      Honda Foundation


      Description: The American Honda Foundation engages in grant making that reflects the basic tenets, beliefs and philosophies of Honda companies, which are characterized by the following qualities: imaginative, creative, youthful, forward-thinking, scientific, humanistic and innovative. We support youth education with a specific focus on the STEM (science, technology, engineering and mathematics) subjects in addition to the environment.
      Listserv:  

    • Source:

      Robert Wood Johnson Foundation


      Description: The Robert Wood Johnson Foundation (RWJF) is the nation’s largest philanthropy dedicated solely to health.
      Listserv:  

      http://www.rwjf.org/en/manage-your-subscriptions.html


    • Source:

      Andrew W. Mellon Foundation


      Description: The Andrew W. Mellon Foundation endeavors to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies. To this end, it supports exemplary institutions of higher education and culture as they renew and provide access to an invaluable heritage of ambitious, path-breaking work. The Foundation makes grants in five core program areas: Higher Education and Scholarship in the Humanities; Arts and Cultural Heritage; Diversity; Scholarly Communications; and International Higher Education and Strategic Projects.
      Listserv: Sign up on the bottom of their homepage for updates.

    • Source:  

      Russell Sage Foundation


      Description: The Russell Sage Foundation is the principal American Foundation devoted exclusively to research in the social sciences. Currently, the Foundation dedicates itself exclusively to strengthening the methods, data, and theoretical core of the social sciences as a means of improving social policies.
      Listserv:  http://www.russellsage.org/about/get-updates 

    • Source:

      Alfred P. Sloan


      Description: Alfred P. Sloan Foundation is a not-for-profit grantmaking institution that supports high quality, impartial scientific research; fosters a robust, diverse scientific workforce; strengthens public understanding and engagement with science; and promotes the health of the institutions of scientific endeavor.
      Listserv:  

    • Source:

      Spencer Foundation


      Description: The Spencer Foundation is intended, by Spencer's direction, to investigate ways in which education, broadly conceived, can be improved around the world.
      Listserv:  

    • Source:

      Community Foundation of West Georgia 


      Description: The Community Foundation of West Georgia partners with local non-profit organizations, individuals and companies, to increase opportunities to serve those in need, to beautify and to enhance the quality of life for the people of Carroll, Haralson and Heard Counties.
      Listserv:  

    • Source:

      Georgia Transportation Institute


      Description: The Georgia Transportation Institute (GTI) was established in 1998 to coordinate and act as a focal point for transportation research in the state of Georgia. The lead institution, Georgia Institute of Technology, is affiliated with other members including University of Georgia, Georgia State University, Georgia Southern University, Kennesaw State University, University of West Georgia, Savannah State University, Mercer University, and Albany State University. Researchers affiliated with GTI are active in research on a broad range of topics including policy and planning, environmental issues, transportation technology, transportation infrastructure, and traffic operations.
      Listserv: Sign up on the bottom of their homepage for updates.

    • Source:

      Georgia Humanities Council


      Description: Georgia Humanities supports the efforts of nonprofit organizations seeking to foster connections between people and ideas. Through a competitive process, we award grants to such cultural, civic, and educational entities as museums, libraries, universities, and historical societies for a range of projects, including walking tours, exhibitions, author talks, lecture series, and literary festivals.
      Listserv: Sign up on the bottom of their homepage for updates.

    • Source:

      MacArthur Foundation / MacArthur Research Networks


      Description: Research grants are provided for teams of scientists from different countries who wish to combine their expertise in innovative approaches to questions that could not be answered by individual laboratories. Emphasis is placed on novel collaborations that bring together scientists preferably from different disciplines (e.g. from chemistry, physics, computer science, engineering) to focus on problems in the life sciences. The research teams must be international. The principal applicant must be from one of the eligible countries. However, other participating scientists and laboratories may be situated anywhere in the world.
      Listserv: http://www.hfsp.org/newsletter/

    • Source:

      Research Corporation for Science Advancement (RCSA) Scialog Program


      Description: Scialog® seeks to accelerate the work of 21st-century transformational science through funding research, intensive dialog and community building. Scialog has been conceived as a research grant program emphasizing annual meetings and the opportunity, encouragement and expectation to form cross-disciplinary teams.
      Listserv:  

    • Source:

      Burroughs Wellcome Fund


      Description: The Burroughs Wellcome Fund's grantmaking strategies support biomedical scientists at the beginning of their careers and areas of science that are poised for significant advancement but are currently undervalued and underfunded.
      Listserv: https://www.bwfund.org/newsroom

    • Source:

      Human Frontier Science Program (HFSP)


      Description: Research grants are provided for teams of scientists from different countries who wish to combine their expertise in innovative approaches to questions that could not be answered by individual laboratories. Emphasis is placed on novel collaborations that bring together scientists preferably from different disciplines (e.g. from chemistry, physics, computer science, engineering) to focus on problems in the life sciences. The research teams must be international. The principal applicant must be from one of the eligible countries. However, other participating scientists and laboratories may be situated anywhere in the world.
      Listserv: http://www.hfsp.org/newsletter/

    • Source:

      Josiah Macy Jr. Foundation 


      Description: Since 1930, the Josiah Macy Jr. Foundation has worked to improve health care in the United States. Founded by Kate Macy Ladd in memory of her father, prominent philanthropist Josiah Macy Jr., the Foundation supports projects that broaden and improve health professional education.
      Listserv:
      http://macyfoundation.org/email

    • Source:

      Georgia Council for the Arts


      Description: Georgia Council for the Arts empowers the arts industry in Georgia and artists around the state to cultivate healthy, vibrant communities that are rich in civic participation, cultural experiences and economic prosperity. As a division of the Georgia Department of Economic Development, Georgia Council for the Arts provides grant funding, programs and services statewide that support this vital industry, preserve our cultural heritage and create increased access to high quality arts experiences.
      Listserv: Sign up on the left side of their Grant Funding page for updates.

    • Source:

      Simons Foundation


      Description: The Simons Foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences. The Simons Foundation makes grants in four areas: Mathematics & Physical Sciences, Life Sciences, autism research (Simons Foundation Autism Research Initiative) and Outreach & Education.
      Listserv: Sign up on the bottom of their homepage for updates.