Investigation of Complaints and Reports

Upon receiving a complaint or report of misconduct, the Student Conduct Specialist and/or the Residential Conduct may review relevant evidence and consult with relevant parties regarding the incident in question. If the incident indicates a violation of the Code of Conduct , the alleged student(s) or student organization representative will be sent written notification through their UWG email indicating the nature of the activity in question and what University rules were allegedly violated. This correspondence will also contain information regarding case resolution and will state a date and time for the alleged student(s) or student organization representative to meet with a hearing officer.

Pre-Hearing Conference

Following notification of the incident in question, the student(s) or student organization representative is required to meet with the Student Conduct Specialist or Residential Conduct Coordinator, or designee for a pre-hearing conference to discuss the charges. In the pre-hearing conference the incident report, the student's/student organization's rights and the various resolution options available will be reviewed with the student or student organization's representative. The student or student organization's representative will then be given a plea form that asks them to claim one of the following stances regarding each charge:

  1. Responsible: The student or student organization's representative accepts responsibility for the policy violation.
  2. Not Responsible: The student or student organization representative does not accept responsibility for the alleged policy violations. It is strongly recommended that the student be prepared to provide a reason for this claim during their hearing.

The plea form will also ask students to select the hearing option they would like to proceed with.

Informal Conduct Hearing: An informal hearing takes place between the alleged student and the hearing officer. It is not audio-recorded. During this hearing, a University representative will give a summary of the incident. Then, the alleged student is given an opportunity to give their account of the incident and present evidence for consideration. The alleged student may also bring forth relevant witnesses. The University also reserves the right to bring forth relevant witnesses. Once all testimony has been heard, the hearing officer will proceed with their questioning of the student or student organization representative, and any witnesses. Following the proceedings, the hearing officer will send the charged party(ies) a letter that indicates the finding of 'responsible' or 'not responsible' for the charges, and any sanctions imposed subsequent to a finding of responsibility.

Formal Administrative Hearing: A formal administrative hearing takes place between the alleged student and the hearing officer. It is audio-recorded. During this hearing, a University representative will give a summary of the incident. Then, the alleged student is given an opportunity to give their account of the incident and present evidence for consideration. The alleged student may also bring forth relevant witnesses. The University also reserves the right to bring forth relevant witnesses. Once all testimony has been heard, the hearing officer will proceed with their questioning of the student or student organization representative, and any witnesses. Following the proceedings, the hearing officer will send the charged party(ies) a letter that indicates the finding of 'responsible' or 'not responsible' for the charges, and any sanctions imposed subsequent to a finding of responsibility.

Formal Hearing with the Student Conduct Board: This formal hearing option is audio-recorded. The Student Conduct Board Board shall consist of 5-7 student facilitators. During periods of time when school is not in session, faculty members selected by the Student Conduct Specialist may participate as facilitators. During this hearing, a University representative will give a summary of the incident. Then, the alleged student is given an opportunity to give their account of the incident and present evidence for consideration. The alleged student may also bring forth relevant witnesses. The University also reserves the right to bring forth relevant witnesses. Once all testimony has been heard, the Board will proceed with their questioning of the student or student organization representative, and any witnesses. Following the proceedings, the hearing officer will send the charged party(ies) a letter that indicates the finding of 'responsible' or 'not responsible' for the charges, and any sanctions imposed subsequent to a finding of responsibility.

NOTE: Should a student fail to appear for any hearing, that student may be considered as having waived his/her right to represent themselves in the hearing and a decision will be made in their absence.

Please refer to the Student Handbook for a complete explanation of hearing procedures and the rules that govern the Student Code of Conduct.