Standard Hourly Guidelines
During the Fall and Spring Semesters, the maximum number of hours a student can work is twenty (20) hours a week. Student Employment recognizes that departments experience busy periods, special events, and a shortage of staff which could result in needing a student employee to work over the twenty hour limit. The work week for student employees is Saturday through Friday. During academic breaks and holidays, students may work a maximum of thirty nine (39) hours with supervisor approval.
In cases where departments need a student employee to work over the twenty hour limitation the supervisor must complete the Student Employee Twenty Hour Appeal Form. Once the appeal has been approved or denied, the Supervisor will be notified. Appeal forms must be submitted at a minimum of five business days before the student exceeds the 20 hour limit.
Student Employment takes into consideration the departments need; but also the academic well-fare of the students working extra hours. Student Employment's first and primary goal is to help students succeed in obtaining a college degree. Under no circumstance should a student employee ever miss or skip class in order to work their job.
The purpose of the Twenty Hour Appeal is to assist departments in times of great need, the appeal should never be used to give the student more hours because they "need" them or "can work" the additional hours. The Twenty Hour Appeal should only be used due to the department being in need of additional help. Therefore, the Twenty Hour Appeal form can only be completed and submitted by Supervisors ONLY.
When a Twenty Hour Appeal has been submitted, the Student Employment will use the following guideline in making their decision:
- The students GPA (must be at least a 2.5)
- The need of the department such as busy season, unexpected emergency, absence of full time staff, etc.
- How many hours are being requested for the student work
- The date of the need (Is it finals week, midterms, etc)
Things for Supervisors to keep in mind when requesting a student to work extra hours:
- Is there another option?
- Can more than one student work splitting the hours if it is more 3 hours needed?
- What is the student's GPA? (The student must have a minimum of 2.5 GPA to be considered)
- Is the student under a heavy class work load during the time you need him/her to work?
- Will working extra hours take away from time needed to focus on school?
- How long do I need to student to work over twenty hours? Should I hire another student employee instead?
All hours must now be tracked for students employed in a student employment position.
Student employees cannot exceed 1300 hours worked in a 12 consecutive month period.
The tracking period will begin May 1, 2014 for any student with an original hire date on or before May 1, 2014.
An example of this would be: May 1, 2014- April 30, 2015.
Any student with an original hire date on or after May 2, 2014 cannot exceed working 1300 hours in a twelve month period from their hire date anniversary.
An example of this would be: Jane Smith is hired September 1, 2015. Her first twelve month period would be September 1, 2015 - August 31, 2016.
To help ensure that students do not exceed the 1300 hour limitation; student employees must abide by the Twenty Hour Rule.
Student Assistants - Cannot work over 1300 hours annually
- Departments must monitor hours - departments must monitor hours in eTime to assure that students do not exceed 1300 hours. Student Assistants are currently tracked in eTime for hours worked. Follow the directions provided in the Student Employee ACA Hours Report (PDF) to check the number of hours your student has worked.
- A Student Employee can work more hours during the summer semester and during break weeks as is the current practice, but no more than the twenty hours for the rest of the year.
- Students that exceed the 1300 hour limitation will not be able to return to work until the beginning of the next tracking period which will coincide with May 1, 2014 or after depending on their anniversary date.
- The report only contains the hours that the student has worked in your department where you are the approver.
In order for a student to be eligible to work as a student assistant during the summer they must be enrolled in classes at some point during the summer break (May, June, or July). During this time period students can work a maximum of 40 hours a week. Student Employment recommends that you do not schedule them for more than 39 hours a week. If a student will not be taking classes at any point in the summer (May, June, or July) they must be transitioned to temporary staff.
Upcoming Dates Where Students Can Work More Than 20 Hours A Week (Cannot Exceed 40 Hours A Week)
- Fall Break: Sunday September 30, 2018 - Saturday October 6, 2018
- Sunday December 9th - Saturday December 15th, 2018 *Students cannot work during scheduled finals
- Winter Break: Sunday December 16, 2018 - Saturday January 8, 2018
- Campus Is Closed Monday December 24, 2018 - Sunday December 30, 2018