Enrollment & Degree Verification Info

The Student Solutions team assists students in obtaining an Official Enrollment Verification/Official Certification of Enrollment. This document is up-to-date information on your enrollment status and can be used to send to health insurance agencies, car insurance agencies, federal & private loan servicers, or other organizations verifying your enrollment at the University of West Georgia. In order for this document to show current enrollment, classes must have started for the semester you are registered. If classes have not started for the semester, the document will show pre-registration information for the student. 

Print Request Form

  • Print the Request for Certification of Enrollment form or pick one up at the front desk of the Momentum Center.
  • Complete the Student Information section and Recipient Information section. (Please PRINT clearly)
  • Select your delivery preference from one of four options:
    • You can pick up your Certification of Enrollment at The Momentum Center 
    • You can have your Certification of Enrollment mailed using standard USPS mail
    • The Student Solutions team can fax your Certification of Enrollment
    • The Student Solutions team can email your request to a designated recipient
  • Please do not forget to sign and date your form
  • Submit the completed form in-person to the Momentum Center, via fax to 678-839-6439, or via email to studentsolutions@westga.edu.
  • Processing time is 3-5 business days. There is no charge for processing. 

Clearinghouse Request

You can also order online at the National Student Clearinghouse. Please allow 3-5 business days for processing time.

Third Parties such as Loan Servicers may also request an Official Enrollment Verification/Official Certification of Enrollment for a student with the student's permission. The third party can go to the National Student Clearinghouse or call the Clearinghouse at 703-742-4200. 

MyHub by National Student ClearingHouse is a comprehensive and user-friendly online platform designed to help students access academic and enrollment information. This web portal offers a wide range of services, including secure and convenient access to enrollment and degree verification.

University of West Georgia Students may go to MyHub and select your institution to log into the portal or sign on directly to the MyHub portal.

If you have any questions, you can email service@studentclearinghouse.org. The Clearinghouse fax number is 703-742-4239.

A Degree Verification certifies any earned degree(s) and the date(s) the degree(s) were awarded. Degree Verifications become available approximately 1 week after the term in which you earn your degree. Please follow the directions above for obtaining an Official Enrollment Verification/Official Certification of Enrollment to obtain your Degree Verification.

Third Parties such as Loan Servicers may also request an Official Degree Verification for a student with the student's permission. The third party can go to the National Student Clearinghouse or call the Clearinghouse at 703-742-4200. For questions, email service@studentclearinghouse.org. The Clearinghouse fax number is 703-742-4239.

Enrollment Status for Undergraduates

Fall and Spring Semesters

  • 12 hours or more are considered "full-time"
  • 6-11 hours are "half-time"
  • less than 6 hours are "less than half-time"

Summer Semester

  • 9 hours or more are considered "full-time"
  • 5-8 hours are considered "half-time"
  • less than 5 hours are less than "half-time"

Enrollment Status for Graduates

Fall and Spring Semesters

  • 9 hours or more are considered "full-time"
  • 5-8 hours are considered "half-time"
  • less than 5 hours are "less than half-time"

Summer Semester

  • 6 hours or more are considered "full-time"
  • 3-5 are considered "half-time"
  • less than 3 hours are "less than half-time"

 

  • Date information is certified
  • Student Name
  • Birth month and year
  • Current Term Enrollment & Past Term Enrollment including Term, Term Dates, Hours Enrolled, and Full/Half/Less than Half-Time status
  • Major
  • Minor
  • Current Classification: Senior, Junior, Sophomore, Freshman
  • Degrees, if awarded
  • Student's last permanent address and phone on file with the Registrar's Office
  • Expected Date of Graduation or Date of Graduation(s)
  • University of West Georgia Seal

If you are currently drawing unemployment benefits and need proof of your enrollment status, please bring your unemployment verification slip you received from the Georgia Department of Labor Unemployment Office to the Momentum Center. The Student Solutions team will review your account and verify your enrollment status.

The Student Solutions team can assist students with completing their Food Stamp Verification forms received from the Division of Family and Children Services. Please submit your form to our office, and we will process the form and fax it back to the Division of Family and Children Services. Please allow 3-5 business day processing.