Scheduling of Summer Courses

Guidelines for the Distribution of Summer Courses
Approved by the English Faculty, 10/30/01

At the request of the Chair, the Curriculum Committee has embarked upon a reassessment of our policy regarding the scheduling of summer courses. Currently the Department determines its summer schedule based primarily on faculty availability. Because this situation does not account for the need, under the new program, for students to have a greater number of required courses available to them nor does it differentiate the particular teaching and learning demands of the short and long summer sessions, the Curriculum Committee offers the following policy for consideration by the department.

To help make required courses available to students over the summer, the Committee proposes that of the upper division courses generally offered in the summer, at least two should be courses that are required for either the English or the Secondary Education program. Furthermore, they should represent diverse requirements-for instance a genre course and a period course or an individual authors course and a writing course rather than two period courses. Whenever possible, at least one 4000-level course will be offered in a 17 day term and one offered in a 36 day term.

Further, the Committee proposes that the following classes not be offered in the short (17 day) summer terms but instead be reserved for the long (36 day) summer session:

English 1101 and 1102
Any 4000-level course whose learning outcomes stipulate research-based writing.
Any 6000-level seminar

Courses that require consent of the Chair-Practical Criticism and the Senior Seminar-should not be offered in any summer term.

The Committee does not feel that it is advisable at this time to place restrictions on the number of summer courses students can use to fulfill the requirements of the major. Regulating which courses the department schedules in the summer term will already help to limit and direct students' choices, and restricting these options further would most likely hamper student enrollment in English offerings. While these new guidelines will necessitate some changes in the way faculty assignments are determined for the summer sessions, they will still provide enough flexibility for faculty to rotate these duties. If these recommendations are approved by the Department, the Advisory Committee should take up the question of how to manage the staffing of these courses.


Summer Budget/Scheduling Guidelines (College of Arts and Sciences) DRAFT

Summer School Guidelines, College of Arts and Science

  • I. Preface

    Summer school must be curriculum driven and student centered.  A summer offering that serves a large number of students may help relieve the backlog and improve management of enrollment.  It may also provide flexibility of offerings during the academic year.  This would allow for the preservation of current A & S workload policies.  Departments generating surpluses should remember a portion of the surplus generated is due to CORE requirements. As a result, the administrative costs of running summer school should be pro-rated among all departments depending upon percentage of surplus.

  • II. Assumptions

    The following assumptions are made in order to comply with UWG/BOR policies/deadlines as well as to help administer/streamline summer offerings:

    1. Tuition for the summer will be $84/undergraduate credit hour and $101/graduate credit hour.

    2. All summer courses will be pay as you go.

    3. The maximum salary each course can generate is 3 1/3% per credit hour, except for large classes. Rewards will be given in increments of $1000 for each step in enrollment, see A&S By-laws.

    4. All courses must generate the faculty salary and 17% fringe benefits.  Courses for part time faculty must generate the part time salary and 7.6% fringe benefits.
    5. Each course must stand on its own.

    6. The deadline for faculty members to decide if they will teach the course is after pre-registration, in early May.  If the pre-registration enrollment drops during drop/add then the faculty is still obligated to teach the course at the reduced rate.

    7. Payment is based on enrollment number of the W date for each term.

    8. The Dean will determine the number of pay as you go courses each department may offer and the number of seats in each course based on recommendations from the departments.

    9. All variable credit and independent study forms must be turned in by July 1 and faculty member of record will be paid tuition generated less 17% for fringe benefits subject to rule 10.

    10. No single faculty member can earn more than 30% of his/her salary (BOR).

    11. All summer faculty will be paid during usual pay periods.

  • III. Exceptions

    The following list contains all the exceptions to the above assumptions:

    1. Administrative costs - department chair's salary + 17% fringe benefits.

    2. Clinical courses in Nursing can operate at a predetermined loss not to exceed $10,000.  These courses are required by State Law to have a faculty to student ratio of 1:10.

    3. Bayeux program can operate at a predetermined loss not to exceed $6,000.

    4. Each department may offer one course that is curriculum driven that does not meet the enrollment requirement provided:

    a. The department by pre-registration can prove that they have generated sufficient surplus to cover a pro-rated percentage of the first two exceptions and all of the salary and fringe for this course.

    b. No course will be allowed that does not generate 50% of the faculty salary and fringe benefits.

  • IV. Summer Faculty Calculator

    Faculty may visit to be able to determine class size and salary pay based on assumptions in this document.

  • V. Surplus Generated

    The surplus, after overhead costs, will be returned to the department that generated the money in the form of operating funds.