How to Begin the Grant Process

  1. When you have an idea for a research project, fill out a Project Concept Form. This will let ORSP know that you're thinking about grant funding.
  2. Identify a grant that fits the needs of your project in conjunction with the Pre-Award Coordinator.
  3. Obtain a checklist of sponsor and internal requirements for your grant from the Pre-Award Coordinator.
  4. Update the ORSP on the progress of grant preparation. The ORSP can assist with questions regarding the budget, requirements, compliance questions, etc.
  5. Proposals must be submitted through Cayuse for ORSP review and approval at least 15 business days prior to the sponsor deadline. See the Service Level Expectation (SLE) for more information.

Proposal Development and Grant Writing Consultation

Grant Identification and Submission

Please remember to notify the ORSP as early as possible once a grant opportunity has been identified and selected.

Forms and Instructions
Gift vs. Grant ChecklistDefinitions provided herein clarify the differences between “Gifts” and “Grants.” Also includes a Table of Indicators for additional support.Fill out the checklist and return to ORSP for gift vs. grant determination.
Proposal Routing Form (PRF)Internal form with proposal, personnel, and compliance information. Please submit 5 business days in advance of sponsor's deadline with signatures from your Chair and Dean.PRF Instructions
Co-PI/Project Personnel Routing FormSee PRF description above. Each Co-PI or identified project personnel must complete this form.Co-PI/Project Personnel Routing Form Instructions
Pre-Proposal/Letter of Intent Routing FormInternal form with proposal and personnel information.If you have either a Pre-Proposal or Letter of Intent grant submission requirement, fill out the Pre-Proposal/Letter of Intent Routing Form with as much information as possible, sign the form, and submit to the ORSP.
Significant Financial Interest Form (SFI)Policy Description
Anyone involved in the design, conduct and/or reporting of the project must fill out this form.
Before you complete the SFI, instructions on how to register and complete CITI Training can be found on the Compliance page.
Financial Conflict of Interest Disclosure FormCompliance form detailing your recently held financial interests and relationships with potential conflicts of interest.In the event of a significant financial interest, (if you answer "yes" to question 2 on the SFI Form) a FCOI Disclosure form must be submitted to ORSP.
Cost Share Request FormCost Sharing occurs whenever part of the proposed project cost is to be borne by UWG. UWG reserves the right to limit the amount of “voluntary” cost sharing. Please attach and submit this form with the Proposal Routing Form.Instructions
F&A Cost Waiver FormThis internal form requests a reduction or waiver of the established indirect rate. Any request to reduce F&A will be carefully scrutinized to ensure the project significantly benefits UWG’s mission.Justify your waiver need, calculate the unrecovered F&A, and submit to the ORSP for approval.
Subrecipient vs. Contractor Determination Form  
Subrecipient Commitment Form  


The ORSP has compiled general information you may need in writing your grant proposal. Information such as the University DUNS Number, EIN, and Institutional representatives can be found on the Institutional Information (PDF) page. 

The Fact Book has been published annually at UWG since 1980-1981 and contains statistical data, trend analyses, and interpretative highlights on a wide variety of topics pertaining to the operation of the University of West Georgia. Its contents are designed to inform readers and answer the most frequently asked questions about UWG. All editions of the UWG Fact Book from 1980-1981 to the present are housed in the Office of Institutional Effectiveness and Assessment.

For additional institutional information, including accreditation information, enrollment, degrees conferred, admissions statistics, and many other UWG facts, please see the IEA Just The Facts page.

Institutional summary data are available on the IEA website, but if you cannot find the type of data you need, please submit an online data request. Please allow up to five (5) business days to process your data request; complex requests may take longer.

Listed below are several tools to help you prepare your grant or project budget.


Budget Template - Helpful spreadsheet that will do budget calculations such as increases in salary, indirect costs (F&A), etc. for you.

UWG F&A Cost Rate Agreement - Our indirect cost rates are determined by an agreement with the federal government and UWG. 

Preparing Budget Justifications - Information on how to prepare your budget justification.

Calculating Salaries - Everything you need to know for the academic year and the summer.

Calculating Effort:

External Funding  Opportunities

External funding resources for both research and sponsored projects range from federally funded grants to small, corporate and community foundations. The links provided here will give you a good start in identifying possibilities for funding your work, but you should feel free to contact the ORSP if you have any questions or need suggestions.

External Funding Opportunities
GrantForwardA grant and award search engine where users can search for funding opportunities across all fields, from federal, state, foundation and other sources. GrantForward aggregates various funding opportunities from different websites into one database.
GrantSpace/Foundation CenterFoundation Center is the leading source of information about philanthropy worldwide. Foundation Center maintains the most comprehensive database on U.S. and, increasingly, global grantmakers and their grants
Grants.govThe federal web portal for finding grant opportunities from any federal agency.
National Science FoundationThe National Science Foundation funds research and education in most fields of science and engineering. It does this through grants and cooperative agreements.
National Institute of HealthThe National Institutes of Health (NIH) is made up of 27 institutes and centers (often referred to as ICs), 24 of which can make grant awards. The NIH provides financial support in the form of grants, cooperative agreements, and contracts. This assistance supports the advancement of the NIH mission of enhancing health, extending healthy life, and reducing the burdens of illness and disability. While NIH awards many grants specifically for research, we also provide grant opportunities that support research-related activities, including: fellowship and training, career development, scientific conferences, resource and construction.
National Endowment for the HumanitiesThe National Endowment for the Humanities (NEH) is an independent federal agency. It funds humanities programs in cultural institutions, such as museums, archives, libraries, colleges, universities, public television, and radio stations, and to individual scholars.
National Endowment for the ArtsThe National Endowment for the Arts (NEA) is an independent federal agency whose funding and support gives Americans the opportunity to participate in the arts, exercise their imaginations, and develop their creative capacities.
U.S. Department of EnergyThe Office of Energy Efficiency and Renewable Energy (EERE) works with business, industry, universities, and other organizations to increase the use of renewable energy and energy efficiency technologies. EERE Exchange is the Web portal for the Department of Energy Office of Energy Efficiency and Renewable Energy. It provides full FOA listings and manages application submissions.
Web of Knowledge (Web of Science)Web of Science is an online subscription-based scientific citation indexing service that provides a comprehensive citation search. You can research for funding agencies who funded research about your specific research interests.
U.S. Army Research Laboratory (ARL) of the U.S. Army Research Development and Engineering Command (RDECOM)’s Broad Agency Announcement (BAA)BAA is a competitive solicitation procedure used to obtain proposals for basic and applied research and that part of development not related to the development of a specific system or hardware procurement. The type of research solicited under a BAA attempts to increase knowledge in science and/or to advance the state of the art as compared to practical application of knowledge.
Air Force Office of Scientific Research (AFOSR)'s Funding OpportunitiesAs a part of the Air Force Research Laboratory (AFRL), AFOSR's technical experts foster and fund research within AFRL, universities, and industry laboratories to ensure the transition of research results to support USAF needs. To accomplish this task, AFOSR solicits proposals for research through various Broad Agency Announcements (BAAs) as well as various other programs.