CITI Research Ethics Training Programs

UWG provides access to required training through an interactive online tutorial, the Collaborative Institutional Training Initiative (CITI).  The ORSP is charged with oversight of the ethical and safe conduct of research and sponsored projects. CITI training provides the required ethics education courses for Human Subjects research, Responsible conduct of Research, Financial Conflicts of Interest, and Animal Care and Use. 

Areas of Research Compliance in which CITI training is required are listed below.

Human Subjects Research

Prior to submitting an application to the UWG IRB, CITI training for Human Subjects and Responsible Conduct of Research must be completed. Please see the IRB webpage for further information regarding which modules within CITI you should take.

Financial Conflict of Interest

All grant submissions require CITI training in Conflict of Interest and a completed Significiant Financial Interest form. FCOI training and the SFI form must be completed by any key personnel on the grant who will be involved in the design, conduct, or reporting of the grant.

Responsible Conduct of Research

The National Science Foundation and the National Institutes of Health require training in the Responsible Conduct of Research. CITI training meets the NSF requirement for students conducting research who are paid from NSF funds.  Students paid from NIH funds to conduct research on certain grants must complete Responsible Conduct of Research training, CITI training may supplement the required NIH training.


  • Policy

    UWG Procedure Number:  4.2.1

    Subject: UWG Policy Name: Pre-Award Process

    • Definitions

      The Chief of Academic Affairs, pursuant to the authority of UWG Policy 4.2, establishes the following procedures for compliance with UWG Policy 4.2 on Pre-Award Process:

      1. ORSP –Office of Research and Sponsored Projects assists University faculty and staff in obtaining financial support for their research activities and in complying with University, state and federal policies related to research. ORSP provides and facilitates access to information and assists with efforts to obtain external funding. 
      1. Routing Forms –All required forms and documents, including the routing form, for review and approval by designated University officials. Routing forms are required for every grant proposal or contract submitted to the by UWG faculty or staff. The routing process must be completed before the proposal can be submitted.

      Grant applications should be routed with sufficient lead time. Proposal Routing forms must be completed and fully signed, and sent to ORSP five business days prior to the sponsor deadline date of any proposal for sponsored funding. The PRF must be attached to a complete grant/project proposal, including budget. The form must be signed by your Chair, Dean, and if applicable the Provost. Once completed a hard copy must be returned to the ORSP.  Only after these steps are taken will the proposal be submitted.

      • PI Proposal Routing form - to be completed by the project PI (this form must be attached to a completed grant proposal)
      • Co-PI Proposal Routing form - to be completed by other UWG personnel designated as "Key Personnel" on the project
      • Cost Share Approval Form - to be completed if there is any cost related to the project that will be paid by UWG, this includes Graduate Student Tuition
      • F&A Waiver Form - to be completed if the PI is requesting a waiver of UWG's federally negotiated F&A rate or to use a rate lower than a published Sponsor allowable rate.
      1. Facilities and Administrative costs, F&A-It is the current federal government, terminology for what was formerly known as indirect costs and applies to grants and contracts. Many people also refer to this as overhead, “costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. UWG’s current F&A agreement was negotiated and approved by the University’s federal cognizant agency, the Department of Health and Human Services. The F&A rate, 37.5% of modified total direct costs (MTDC).

      This rate includes all direct costs in the proposal budget EXCEPT the following:

      • Capital expenditures (buildings, individual items of equipment, alterations and renovations);
      • That portion of each sub-award in excess of $25,000;
      • Hospitalization and other fees associated with patient care, whether the services rendered are obtained from an owned, related, or third party hospital or other medical facility;
      • Rental/maintenance of off-site activities;
      • Student tuition remission;
      • Student support costs (e.g., student aid, stipends, dependency allowances, scholarships, and fellowships)
      1. Financial Conflict of Interest- It is the policy of the University of West Georgia (UWG) that all investigators applying for external funding disclose significant financial interest. It must be emphasized that it is the responsibility of the Investigator and all personnel responsible for the design, conduct or reporting of research under the terms of a federal grant or contract to disclose all Significant Financial Interests (SFI). It is the responsibility of the designated institutional official to determine whether the disclosed Significant Financial Interests constitute a Financial Conflict of Interest (FCOI). If a conflict of interest exists the institution is required to implement procedures to manage, reduce, or eliminate the conflict of interest prior to the institution’s expenditure of any funds under the award.
    • Procedures
      1. Support Services- ORSP staff provide help with all the phases of proposal development, from the identification of potential funding sources, to the preparation and submission of the proposal. In addition, the ORSP staff assists investigators with post-award issues, such as compliance with federal regulations related to research, and application procedures for patents or copyrights.
      1. Locate Funding-Use the online resources available below to locate external funding for the following:

      Research- Fellowships- Education- Training- Program or curriculum development- Equipment acquisition  

      Grant Forward: UWG currently subscribes to Grant Forward which is an online database of announcements from federal, state, local, and foundation sponsors. Most are geared to faculty or postdoctoral investigators, although the database does include opportunities for undergraduate and graduate students. The database directory includes funding for Arts, Business, Education, Engineering & Technology, Humanities, Social Sciences, Physical Sciences, and more.

      1. Distribution of Recovered F&A Costs-In order to enhance research and sponsored project productivity, the following distribution of recovered F&A costs has been effective as of July 1, 2013. Changes to this distribution must be approved in writing by the entity surrendering the funds. The funds returned to each entity should be used to enhance further research and sponsored activities. The reimbursed F&A costs are recorded into their respective accounts on a quarterly basis.

      Of the total F&A funds recovered from an individual project,

      • 10% is reallocated to the PI who generated the successful proposal;
      • 5% is reallocated to the PI’s home department;
      • 5% is reallocated to the PI’s home college;
      • 50% is reallocated to the ORSP; and
      • 30% is reallocated to the Provost’s Office
      1. Indirect Cost Rates- The Indirect Cost rate of 37.5% is calculated on the total direct costs excluding the following: pieces of equipment costing over $5,000 each; student tuition remission; student support costs (e.g., student aid, stipends, dependency allowances, scholarships, fellowships); the excess of $25,000 of a sub-award; hospitalization and other fees associated with patient care whether the services are obtained from an owned, related or third party hospital or other medical facility; rental/ maintenance of off-site activities.

      Institutional  37.5%  Research 37.5%   Public Service 37.5%

      1. Fringe Benefit Rate- All grants in which salaries are paid by the sponsor must include the current UWG fringe benefit rate.
      1. Forms and CITI Training-REQUIRED for every grant submission:
      • For projects that will include a subrecipient, the following must be completed by the subrecipeint institution: Subrecipient FCOI Agreement(to be completed by subrecipients on UWG projects)
      1. Subrecipients- UWG must obtain verification, as evidenced by the completion of the Subrecipient Commitment Form and related documentation before submitting a grant that includes a one or more subrecipients. This verification must include the subrecipient is committed to participating in the project and is eligible to receive federal funds. This form also confirms the Subrecipient has the basic policies and procedures in place to manage federal funds.  The Subrecipient must provide UWG a statement of work, budget, and other necessary documentation, such as a copy of its federally negotiated F&A rate agreement, if applicable. These documents should inform the overall content of UWG’s funding proposal and will form the basis for the subaward agreement if the grant is awarded.


  • Budget Spreadsheet (5-year budget)

Grant Budget Template (5 year)