OneUSG for Time & Absence Approvers
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Course Title: OneUSG for Time & Absence Approvers
Department: Payroll
Instructor: Tricia Durrough
Frequency: Bi-MonthlyCourse Description: This training session is for supervisors who will be approving timesheets or absence requests for employees. This session will consist of Approving Time, Approving Absences and Manager Delegation
This training class is 2 hours in length.
Human Resources
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Course Title: DevelopWest
Department: Center for Business Excellence
Instructor: Tricia Durrough
Frequency: Available upon requestCourse Description: DevelopWest is UWG’s professional development program that can be accessed from the convenience of your computer. DevelopWest is an e-learning developmental tool that you can utilize in your own time and at your own pace. With DevelopWest, you can access a diverse library of content that encompasses 3,000 books and 24,000 books that range from highly technical topics to software application instruction to business skills development. This session will assist you with using the DevelopWest site to search for courses, place them in your learning plan and check on your progress. We will also discuss the manager functionality of assigning content to employees and report creation.
This training class is 1 hour in length.
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Course Title: Searching for Excellence: Understanding the UWG Search Committee Process
Department: Human ResourcesCourse Description: This course is recommended for anyone who may participate in the faculty or staff search process. These training sessions will discuss:
- How to advertise and recruit for an open position
- The roles and responsibilities of a search committee
- Interviewing and legal compliance
- Utilization of the PeopleAdmin system for applicant review and the hiring proposal (Staff Only)
This training course is 2 hours in length.
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Course Title: ePAR Training
Department: Human Resources
Instructor: Tricia Durrough
Frequency: MonthlyCourse Description: This course provides initiators and approvers with instruction on using the ePAR system to initiate personnel action request forms. Personnel action requests are used to hire employees or make changes related to employment.
This training course is 1 hour in length.
Course Presentation & Handouts:
ePAR Presentation (PDF, 1569K) (rev. 04/06/2020)
Instructions for Approving through Core Integrator (PDF, 203K) (rev. 11/08/2019)
PeopleSoft Financials
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Course Title: ePro Shopper
Department: Purchasing Services
Instructor: Tricia Durrough
Frequency: By AppointmentCourse Description: This training is required of any employee who desires to have access to the GeorgiaFirst Marketplace (eProcurement Catalog). Shoppers utilize the GeorgiaFirst Marketplace to view and shop for items within the catalog. Shoppers have the ability to place items in a shopping cart and assign the cart to a requester for a requisition to be created. Pre-registration and completed of a Security Request Form is required prior to training.
Course Handouts:
ePRO Shopper Combo (PDF, 6329KB) (rev. 12/11/18) -
Course Title: ePro Requester
Department: Purchasing Services
Instructor: Tricia Durrough
Frequency: MonthlyCourse Description: This training is required of any employee who desires to have access to the eProcurement system as a requester. Requester's utilize the eProcurement system to enter purchase requisitions through the GeorgiaFirst Marketplace and for non-catalog special request items. Pre-registration and completion of a Security Request Form is required prior to training.
***NOTE*** This is a 2-day class, 2 hours in length each day. The second day will follow the first at the same time and location. Further, the registration period for this class will close 2 days before the start of the class for set up.
Course Handouts:
ePro Requester Presentation (PDF, 3175K) (rev. 05/27/2020)
Creating a Marketplace Shopping Cart and Requisition (PDF,211K) (rev. 05/27/2020)
Creating a Special Request Requisition (PDF,241K) (rev. 05/27/2020)
Desktop Receiving (PDF, 369K) (rev. 12/11/18)
Searching for a Supplier for a Check Request (PDF, 498K) (rev. 12/20/18)
Requisition Status (PDF, 359K) (rev. 12/20/17) -
Course Title: Department Approvers
Department: Center for Business Excellence
Instructor: Tricia Durrough
Frequency: Semi-MonthlyCourse Description: This training is required of any approver or department manager who will be approving transactions electronically through the PeopleSoft system and/or PCard purchases. This includes transactions for the Travel and Expense module, the eProcurement module and PCards. Pre-registration and completion of a Security Request Form is required prior to training.
This training class is 1 1/2 hours in length.
Course Presentation & Handouts:
Department Managers & Approvers Presentation (PDF, 776K) (rev. 03/09/2020)
Approving Transactions in PeopleSoft (PDF, 470K) (rev. 12/7/18)
Update the Accounting Date for Expense Reports (PDF, 393K) (rev. 12/11/18)
Setting Up a Temporary Approver (if you will be out of the office) (PDF, 440K) (rev. 12/07/18) -
Course Title: Travel & Expense Module for Travelers
Department: Office of the Controller
Instructor: Tricia Durrough
Frequency: MonthlyCourse Description: This course provides travelers and end users (delegates) with information on using the Travel and Expense module of PeopleSoft Financials. Participants will receive instructions on registering and entering travel expense reports into the Travel and Expense system.
This training class is 1 1/2 hours in length.
Course Handouts:
Travel and Expense Report Data Entry Presentation (PDF, 2.3M) (rev. 12/5/18)
Creating an Expense Report (PDF, 564K) ( rev. 12/7/18)
Deleting an Expense Report (PDF, 93.0K) (12/11/18)
Modifying an Expense Report (PDF, 365K) (12/11/18)
Viewing an Expense Report (PDF, 90.6K) (12/11/18)
Entering Meals for First/Last Day of Travel when Meal(s) Provided (PDF, 127K) (12/19/17)
Submitting an Expense Report after Data Entry (PDF, 364K) (12/11/18) -
Course Title: Budget Report Training
Department: Office of the Controller
Instructor: Tricia Durrough
Frequency: MonthlyCourse Description: This course provides budget managers and departmental assistants with instruction on using PeopleSoft Financials to run a variety of budget reports. These reports can be used for reconciling departmental budgets. Pre-registration and completion of a security request form is required prior to training.
This is a 2 hour class, and registration will close 2 days before the class for setup.
Course Handouts:
Budget Overview Instructions (PDF,829K) (rev 12/10/18)
Budget Activity Report Instructions (PDF, 1.4M) (rev 12/10/18)
Budget Transaction Review Setup Instructions (PDF,1.2M) (rev 12/10/18)
Revenue Budget Activity Report Instructions (PDF, 1.2M) (rev 12/10/18)
Revenue Summary Report Setup Instructions (PDF, 1.1M) (rev 12/10/18) -
Name: Revenue Budget Training
Department: Budget Services
Instructor: Tricia Durrough
Frequency: QuarterlyCourse Description: This training will provide departmental budget managers with information on identifying departmental revenue accounts and tracking the amount of revenue earned compared with revenue estimates. Attendees should bring their departmental fund code, department ID and revenue account number to training as there will be time at the end for attendees to run their own reports and review their revenue. Attendees should have previously completed Budget Report Training and have access to all revenue reports created in that training session.
This training is 1 1/2 hours in length.
Course Handouts:
Revenue Budget Training Presentation (PDF,1.3M) (rev. 7/25/17)
Revenue Budget Training (handout) (PDF, 717K)
Policies and Procedures
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Course Title: Account Reconciliation
Department: Office of the Controller
Instructor: Tricia Durrough
Frequency: MonthlyCourse Description: This course is for individuals who are responsible for reconciling department budgets. This course will provide participants with a general overview of the terms associated with the accounting system and instruct participants on the steps to follow in the reconciliation process.
This training class is 1 1/2 hours in length.
Course Presentation & Handouts:
Account Reconciliation Presentation (PDF, 2633K) (rev.10/24/19)
Account Reconciliation Job Aid (PDF, 58.7K)
UWG Accounting Information (PDF, 334K) -
Course Title: Cash Handling
Department: Office of the Controller
Instructor: Online
Frequency: Enrolled as requestedCourse Description: This course is required of all employees who collect or handle cash. Employees are required to participate in on-line training and successfully complete a training assessment. The training course can be found in DevelopWest in the Catalog under UWG Specific Content and then in the Controller folder. Please contact Tricia Durrough if you need assistance with enrollment into this course.
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Course Title: Food Purchasing 101
Department: Auxiliary/Controller/Purchasing
Instructor: Tricia Durrough
Frequency: QuarterlyCourse Description: This training provides instruction on:
- Purchasing food utilizing institutional funds
- What constitutes an employee group meal
- Purchasing and payment for food for an off-campus retreat
- Purchasing and payment for food utilizing Dine West
- Purchasing and payment for food from an outside vendor
This training is 1 hour in length.
Course Presentation & Handouts:
Food Purchasing 101 Presentation (PDF,2.6M) (rev 2/17/17)
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Course Title: Purchasing 101
Department: Purchasing
Instructor: Online
Frequency: Enrolled as requestedCourse Description: Purchasing 101 is designed to instruct participants on the various procurement methods, steps to completing an Informal Request for Quote and a discussion on the documentation required by Purchasing when submitting requisitions. This also encompasses contract compliance.
This training is 1 hour in length.
Course Presentation & Handouts:
Purchasing 101 Presentation (PDF, 2180KB) (rev. 6/20/18)
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Course Title: Travel Policy
Department: Office of the Controller
Instructor: Tricia Durrough
Frequency: Fall and Spring SemesterCourse Description: This course provides employees with information regarding the State of Georgia Travel Regulations. An overview of the Statewide Travel Regulations will be provided as well as helpful tips when submitting expense reports. This course will not provide participants with information on the actual data entry of expense reports into PeopleSoft Financials.
This training class is 2 hours in length.
Course Presentation & Handouts:
Travel Policy Presentation (PDF, 1189KB)(rev. 10.22.19)
WorkWest Compliance Training
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Course Title: Ethics
Department: Human Resources
Instructor: On-Line
Frequency: Enrolled at time of employmentCourse Description: The Ethics course is a University System of Georgia course that is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees). Every member of our community is required to adhere to the USG Statement of Core Values, that assures each student, faculty member and staff member is treated respectfully and under laws and guidelines required by state and federal law. This program requires all new employees to take Ethics training at time of hire and annually thereafter.
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Course Title: Motor Vehicle Risk & Safety
Department: Risk Management/EHS
Instructor: On-Line
Frequency: Enrolled at time of employment and annually thereafterCourse Description: The Motor Vehicle Risk and Safety course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees). This course provides instruction on motor vehicle safety when operating a University vehicle on or off campus. All employees must complete this training in order to be a qualified driver. This program requires all new employees to take Motor Vehicle Risk and Safety training at time of hire and annually thereafter.
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Course Title: Right-To-Know
Department: Risk Management/EHS
Instructor: On-Line
Frequency: At time of employmentCourse Description: The Georgia Right-to-Know Law requires each employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees) to be provided with information and training on the hazardous chemicals that they may be exposed to as part of their job. The RTK program outlines the law requirements as it applies to the UWG community. This program requires all new employees to take RTK training within the first 6 months of employment and annually thereafter. This program requires all new employees to take Right to Know training at time of hire and annually thereafter.
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Course Title: Risk Management
Department: Risk Management/EHS
Instructor: On-Line
Frequency: Enrolled at time of employment and annually thereafterCourse Description: The Risk Management course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees). This course provides instruction on risk and safety issues on campus. This program requires all new employees to take Risk Management training at time of hire and annually thereafter.
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Course Title: Information Security Awareness
Department: Information Technology Services (ITS)
Instructor: On-Line
Frequency: Enrolled at time of employment and annually thereafterCourse Description: The Information Security Awareness course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees). This course provides information on IT issues that affect the safety and security of data and online information. This program requires all new employees to take Information Security Training at time of hire and annually thereafter.
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Course Title: Sexual Misconduct (Title IX)
Department: Human Resources/Title IX & Social Equity
Instructor: On-Line
Frequency: Enrolled at time of employment and annually thereafterCourse Description: The Sexual Misconduct (Title IX) course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees). This course provides instruction on responsible employees, reporting issues and the UWG Sexual Misconduct policy. This program requires all new employees to take Sexual Misconduct (Title IX) training at time of hire and annually thereafter.
Student Employee Training
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Course Title: Student to Exceptional Employee (S.E.T. Training)
Department: Career Services
Instructor: Career Services/variousCourse Description: Student to Exceptional Employee (S.E.T. Training) is designed for UWG students who are currently employed or seeking employment. The S.E.T. program is designed to provide students with opportunities to enhance their skill set, knowledge base, and leadership potential so that they can excel in the workforce. For more information on the S.E.T. training program and courses offered visit the S.E.T. webpage.