Course Descriptions

OneUSG for Time & Absence Approvers

• OneUSG for Time & Absence Approvers

  Course Title: OneUSG for Time & Absence Approvers
  Department: Payroll
  Instructor: Tricia Durrough
  Frequency: 

  Course Description:  This training session is for supervisors who will be approving timesheets or absence requests for employees. This session will consist of Approving Time, Approving Absences and Manager Delegation

  This training class is 2 hours in length.

  Course Presentation & Handouts:
  

   

Human Resources

• DevelopWest

  Course Title: DevelopWest
  Department: Center for Business Excellence
  Instructor: Tricia Durrough
  Frequency: Quarterly

  Course Description:  DevelopWest is UWG’s professional development program that can be accessed from the convenience of your computer. DevelopWest is an e-learning developmental tool that you can utilize in your own time and at your own pace. With DevelopWest, you can access a diverse library of content that encompasses 3,000 books and 24,000 books that range from highly technical topics to software application instruction to business skills development. This session will assist you with using the DevelopWest site to search for courses, place them in your learning plan and check on your progress. We will also discuss the manager functionality of assigning content to employees and report creation. 

  This training class is 1 hour in length.

  Course Presentation & Handouts:

  DevelopWest (PDF, 719K) (rev 9/1/17)

• PeopleAdmin Training for Initiators

  Course Title:  PeopleAdmin 7 for Initiators
  Department:  Human Resources
  Instructor:  Tricia Durrough
  Frequency:  Monthly

  Course Description:  This course is for individuals who enter new or modify current positions through the PeopleAdmin system using the Initiator role. This course will provide participants with information on logging into PeopleAdmin 7, understanding the system design and entering transactions for approval. A brief overview of the Department Chair/Manager role is also included in this session.

  Course Presentations & Handouts:

  PeopleAdmin Presentation (PDF, 2.0M)

• PeopleAdmin 7 for Department Chairs & Managers

  Course Title:  PeopleAdmin 7 for Department Chairs & Managers
  Department:  Human Resources
  Instructor:  Tricia Durrough
  Frequency:  Monthly

  Course Description:  This course is for individuals who approve positions through the PeopleAdmin system using the Department Chair/Manager role. This course will provide participants with information on logging into PeopleAdmin 7, accessing their Inbox, reviewing, editing and approving positions.

  Course Presentations & Handouts:

  PeopleAdmin Presentation

• Searching for Excellence:  Understanding the UWG Search Committee Process

  Course Title: Searching for Excellence: Understanding the UWG Search Committee Process
  Department: Human Resources

  Course Description: This course is recommended for anyone who may participate in the faculty or staff search process. These training sessions will discuss:

  • How to advertise and recruit for an open position
  • The roles and responsibilities of a search committee
  • Interviewing and legal compliance
  • Utilization of the PeopleAdmin system for applicant review and the hiring proposal (Staff Only)

  This training course is 2 hours in length.

• ePAR Training

  Course Title: ePAR Training
  Department:  Human Resources
  Instructor:  Tricia Durrough
  Frequency:  Monthly

  Course Description: This course provides initiators and approvers with instruction on using the ePAR system to initiate personnel action request forms. Personnel action requests are used to hire employees or make changes related to employment.

  This training course is 1 hour in length.

  Course Presentation & Handouts:

  ePAR Presentation (PDF, 2.6M) (rev. 4/25/18)

  Instructions for Approving through Core Integrator (PDF, 526K) (rev. 1/5/18)

 

PeopleSoft Financials

• ePro Shopper

  Course Title: ePro Shopper
  Department: Purchasing Services
  Instructor: Tricia Durrough
  Frequency: By Appointment

  Course Description: This training is required of any employee who desires to have access to the GeorgiaFirst Marketplace (eProcurement Catalog).  Shoppers utilize the GeorgiaFirst Marketplace to view and shop for items within the catalog.  Shoppers have the ability to place items in a shopping cart and assign the cart to a requester for a requisition to be created.  Pre-registration and completed of a Security Request Form is required prior to training.

  Course Handouts:

• ePro Requester

  Course Title: ePro Requester
  Department: Purchasing Services
  Instructor: Tricia Durrough
  Frequency: Monthly

  Course Description: This training is required of any employee who desires to have access to the eProcurement system as a requester.  Requester's utilize the eProcurement system to enter purchase requisitions through the GeorgiaFirst Marketplace and for non-catalog special request items.  Pre-registration and completion of a Security Request Form is required prior to training.

   ***NOTE*** This is a 2-day class, 2 hours in length each day.  The second day will follow the first at the same time and location.  Further, the registration period for this class will close 2 days before the start of the class for set up.

  Course Handouts:

  ePro Requester Presentation (PDF, 11.3M) (rev. 4/9/18)
  Creating a Marketplace Shopping Cart and Requisition (PDF,481K) (rev. 1/2/18)
  Creating a Special Request Requisition (PDF,610K) (rev. 1/2/18) 
  Desktop Receiving (PDF, 369K) (rev. 1/2/18)
  Searching for a Supplier for a Check Request (PDF, 498K) (rev. 1/2/18)
  Requisition Status (PDF, 359K) (rev. 1/2/18)
  
  

• Department Approver

  Course Title: Department Approvers
  Department: Center for Business Excellence
  Instructor: Tricia Durrough
  Frequency: Semi-Monthly

  Course Description:  This training is required of any approver or department manager who will be approving transactions electronically through the PeopleSoft system and/or PCard purchases. This includes transactions for the Travel and Expense module, the eProcurement module and PCards. Pre-registration and completion of a Security Request Form is required prior to training.

  This training class is 1 1/2 hours in length.

  Course Presentation & Handouts:

  Department Managers & Approvers Presentation (PDF, 4221K) (rev. 6/14/18)
  Allowable & Prohibited PCard Purchases (PDF, 95.0K) (rev. 12/7/17)
  Approving Transactions in PeopleSoft (PDF, 515K) (rev. 6/18/18)
  Update the Accounting Date for Expense Reports (PDF, 362K) (rev. 12/7/17)
  Setting Up a Temporary Approver (if you will be out of the office) (PDF, 446K)  (rev, 5/14/18)
  Reassigning Expense Reports (PDF, 141K) (rev. 12/7/17)
  Requisitions Over 7 Days Old (PDF, 278K)  (rev. 12/7/17)
  PCard job Aid (PDF, 140K) (rev. 12/7/17)

• Travel & Expense Module for Travelers

  Course Title: Travel & Expense Module for Travelers
  Department: Office of the Controller
  Instructor: Tricia Durrough
  Frequency: Monthly

  Course Description:  This course provides travelers and end users (delegates) with information on using the Travel and Expense module of PeopleSoft Financials.  Participants will receive instructions on registering and entering travel expense reports into the Travel and Expense system.

  This training class is 1 1/2 hours in length.

  Course Handouts:

  Travel and Expense Report Data Entry Presentation (PDF, 2.3M) (rev. 12/5/18)
  Creating an Expense Report (PDF, 564K) ( rev. 12/7/18) 
  Deleting an Expense Report  (PDF, 93.0K) (12/6/17) 
  Modifying an Expense Report (PDF, 365K) (1/2/18) 
  Printing a Travel Expense Report (PDF, 93.4K) (12/6/17)
  Viewing an Expense Report (PDF, 90.6K) (12/6/17) 
  Entering Meals for First/Last Day of Travel when Meal(s) Provided (PDF, 126K) (12/19/17) 
  Submitting an Expense Report after Data Entry (PDF, 364K) (1/2/18)  
  
  

• Budget Report Training

  Course Title:  Budget Report Training
  Department:  Office of the Controller
  Instructor:  Tricia Durrough
  Frequency:  Monthly

  Course Description:  This course provides budget managers and departmental assistants with instruction on using PeopleSoft Financials to run a variety of budget reports.  These reports can be used for reconciling departmental budgets.  Pre-registration and completion of a security request form is required prior to training.

  This is a 2 hour class, and registration will close 2 days before the class for setup.

  Course Handouts:
  Budget Overview Instructions (PDF,829K) (rev 1/10/18)
  Budget Activity Report Instructions (PDF, 1.4M) (rev 1/10/18)
  Budget Transaction Review Setup Instructions (PDF,1.2M) (rev 1/10/18)
  Revenue Budget Activity Report Instructions (PDF, 1.2M) (rev 1/10/18)
  Revenue Summary Report Setup Instructions (PDF, 1.1M) (rev 1/10/18)
  
  

• Revenue Budget Training

  Name:  Revenue Budget Training
  Department:  Budget Services
  Instructor:  Tricia Durrough
  Frequency:  Quarterly

  Course Description:  This training will provide departmental budget managers with information on identifying departmental revenue accounts and tracking the amount of revenue earned compared with revenue estimates.  Attendees should bring their departmental fund code, department ID and revenue account number to training as there will be time at the end for attendees to run their own reports and review their revenue.  Attendees should have previously completed Budget Report Training and have access to all revenue reports created in that training session.

  This training is 1 1/2 hours in length.

  Course Handouts:

  Revenue Budget Training Presentation (PDF,1.3M) (rev. 7/25/17)
  Revenue Budget Training (handout) (PDF, 717K)

Policies and Procedures

• Account Reconciliation

  Course Title: Account Reconciliation
  Department: Office of the Controller
  Instructor: Tricia Durrough
  Frequency: Monthly

  Course Description:  This course is for individuals who are responsible for reconciling department budgets.  This course will provide participants with a general overview of the terms associated with the accounting system and instruct participants on the steps to follow in the reconciliation process.

  This training class is 1 1/2 hours in length.

  Course Presentation & Handouts:

  Account Reconciliation Presentation (PDF, 2633K) (rev. 6/14/18)
  Account Reconciliation Job Aid (PDF, 58.7K)
  UWG Accounting Information (PDF, 334K)

• Cash Handling

  Course Title: Cash Handling
  Department: Office of the Controller
  Instructor: On-Line
  Frequency: Enrolled as requested

  Course Description:  This course is required of all employees who collect or handle cash.  Employees are required to participate in on-line training and successfully complete a training assessment.  The training course can be found in DevelopWest in the Catalog under UWG Specific Content and then in the Controller folder.  Please contact Tricia Durrough  if you need assistance with enrollment into this course.

• Contract Compliance

  Course Title: Contract Compliance
  Department: Purchasing Services
  Instructor: Tricia Durrough
  Frequency: Fall and Spring Semester

  Course Description:  This course will provide department heads and administrative assistants with information on how to read, understand and identify prohibited legal language in contracts.  It will also provide information on the process to submit a contract to Purchasing Services.

  This training course is 1 hour in length.

  Course Presentation & Handouts:

  Contract Compliance Presentation (PDF,664K) (rev. 6/1/16)

• Food Purchasing 101

  Course Title:  Food Purchasing 101
  Department:  Auxiliary/Controller/Purchasing
  Instructor:  Tricia Durrough
  Frequency:  Quarterly

  Course Description:  This training provides instruction on:

  • Purchasing food utilizing institutional funds
  • What constitutes an employee group meal
  • Purchasing and payment for food for an off-campus retreat
  • Purchasing and payment for food utilizing Dine West
  • Purchasing and payment for food from an outside vendor

  This training is 1 hour in length.

  Course Presentation & Handouts:

  Food Purchasing 101 Presentation (PDF,2.6M) (rev 2/17/17)

• Purchasing 101

  Course Title: Purchasing 101
  Department: Purchasing
  Instructor: Tricia Durrough
  Frequency: Quarterly

  Course Description: Purchasing 101 is designed to instruct participants on the various procurement methods, steps to completing an Informal Request for Quote and a discussion on the documentation required by Purchasing when submitting requisitions.

  This training is 1 hour in length.

  Course Presentation & Handouts:

  Purchasing 101 Presentation (PDF, 2180KB) (rev. 6/20/18)

• Travel Policy

  Course Title: Travel Policy
  Department: Office of the Controller
  Instructor: Tricia Durrough
  Frequency: Fall and Spring Semester

  Course Description: This course provides employees with information regarding the State of Georgia Travel Regulations. An overview of the Statewide Travel Regulations will be provided as well as helpful tips when submitting expense reports.  This course will not provide participants with information on the actual data entry of expense reports into PeopleSoft Financials.

  This training class is 2 hours in length.

  Course Presentation & Handouts:

  Travel Policy Presentation (PDF, 1189KB) (rev. 10.1.18)

WorkWest Compliance Training

• Ethics

  Course Title: Ethics
  Department: Human Resources
  Instructor: On-Line
  Frequency: Enrolled at time of employment

  Course Description: The Ethics course is a University System of Georgia course that is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees).  Every member of our community is required to adhere to the USG Statement of Core Values, that assures each student, faculty member and staff member is treated respectfully and under laws and guidelines required by state and federal law.  This program requires all new employees to take Ethics training at time of hire and annually thereafter.  

• Motor Vehicle Risk & Safety

  Course Title: Motor Vehicle Risk & Safety
  Department: Risk Management/EHS
  Instructor: On-Line
  Frequency: Enrolled at time of employment and annually thereafter

  Course Description: The Motor Vehicle Risk and Safety course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees).  This course provides instruction on motor vehicle safety when operating a University vehicle on or off campus.  All employees must complete this training in order to be a qualified driver.  This program requires all new employees to take Motor Vehicle Risk and Safety training at time of hire and annually thereafter. 

• Right-To-Know

  Course Title: Right-To-Know
  Department: Risk Management/EHS
  Instructor: On-Line
  Frequency: At time of employment

  Course Description: The Georgia Right-to-Know Law requires each employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees) to be provided with information and training on the hazardous chemicals that they may be exposed to as part of their job.  The RTK program outlines the law requirements as it applies to the UWG community.  This program requires all new employees to take RTK training within the first 6 months of employment and annually thereafter. This program requires all new employees to take Right to Know training at time of hire and annually thereafter.

• Risk Management

  Course Title: Risk Management
  Department: Risk Management/EHS
  Instructor: On-Line
  Frequency: Enrolled at time of employment and annually thereafter

  Course Description: The Risk Management course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees).  This course provides instruction on risk and safety issues on campus.  This program requires all new employees to take Risk Management training at time of hire and annually thereafter. 

• Information Security Awareness

  Course Title: Information Security Awareness
  Department: Information Technology Services (ITS)
  Instructor: On-Line
  Frequency: Enrolled at time of employment and annually thereafter

  Course Description: The Information Security Awareness course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees).  This course provides information on IT issues that affect the safety and security of data and online information.  This program requires all new employees to take Information Security Training at time of hire and annually thereafter. 

• Sexual Misconduct (Title IX)

  Course Title: Sexual Misconduct (Title IX)
  Department: Human Resources/Title IX & Social Equity
  Instructor: On-Line
  Frequency: Enrolled at time of employment and annually thereafter

  Course Description: The Sexual Misconduct (Title IX) course is required of all employees (faculty, staff, student workers, full-time employees, part-time employees and/or temporary employees).  This course provides instruction on responsible employees, reporting issues and the UWG Sexual Misconduct policy.  This program requires all new employees to take Sexual Misconduct (Title IX) training at time of hire and annually thereafter. 

Student Employee Training

• Student to Exceptional Employee (S.E.E. Training)

  Course Title:  Student to Exceptional Employee (S.E.E. Training)
  Department:  Career Services
  Instructor:  Career Services/various

  Course Description:  Student to Exceptional Employee (S.E.E. Training) is designed for UWG students who are currently employed or seeking employment. The S.E.E. program is designed to provide students with opportunities to enhance their skill set, knowledge base, and leadership potential so that they can excel in the workforce. For more information on the S.E.E. training program and courses offered visit the S.E.E. webpage.