The UWG P-Card Policy is in compliance with the State Purchasing Card Policy. In the case of conflicting language between any written policies the following is the order of control: State law, State Purchasing Card Policy, Board of Regents Policy, UWG policy.
Use of the Purchasing Card for Personal Purchases Prohibited
Under no circumstances is a cardholder or program participant permitted to use the P-Card or related accounts for personal purchases. Using the P-Card for personal purchases may result in disciplinary action, up to and including termination from State employment and criminal prosecution. The Official Code of Georgia, Annotated (O.C.G.A.), § 50-5-80 states that any person who knowingly uses state funds for personal purchases under $500 is guilty of a misdemeanor. A person who knowingly uses state funds for personal purchases of $500 or more is guilty of a felony punishable by one to 20 years in prison. Supervisors or other approving officials who knowingly, or through willful neglect, approve personal or fraudulent purchases are subject to the same disciplinary actions as those making the purchases.
Source: Statewide Purchasing Card Policy, July 2012
- Requesting Pre-Approval
- Attaching Documents to Pre-Approval Request
- Approving Pre-Approval Requests
- Signing off on Transactions in Works
- Statement Reconciliation
- Printing Substitute Statement from Works
2017 P-Card Plan Updates