NOTE: The following Index was approved by the Vice Presidents and the President on August 11, 2015. The University General Counsel's Office is working with the university community to move all of the University's policies into this format. As a policy is finalized, the table will be updated with links to the policy. Until such time, please refer to the "Revised Policies" or"Unrevised Polices"pages, or contact the University General Counsel at (678) 839-5306 for the policy in effect. Your patience with this process is much appreciated!- University General Counsel

  • Section 1. Institutional
    Institutional Policy UWG Policy 1.1
    Policy and Procedures UWG Policy 1.2
    Formatting Policies and Procedures UWG Procedure 1.2.1
    Policy Authority UWG Policy 1.3
    Policy Compliance and Revisions UWG Procedure 1.3.1
    Institutional Assessment UWG Policy 1.4
    Assessment Planning Committee UWG Procedure 1.4.1
  • Section 2. Academic Affairs
    Appointment and Renewal UWG Policy 2.1
    Recommendation for Appointment (101.0101; 101.0104) UWG Procedure 2.1.1
    Determination of Rank (101.02) UWG Procedure 2.1.2
    Reappointment (102) UWG Procedure 2.1.3
    Emeritus Status (125) UWG Procedure 2.1.4
    Promotion UWG Policy 2.2
    Time Limits (103.0301) UWG Procedure 2.2.1
    Criteria for Promotion (103.0302) UWG Procedure 2.2.2
    Evaluation Process (103.0201; 103.0202) UWG Procedure 2.2.3
    Appeal of Negative Evaluation (103.0205) UWG Procedure 2.2.4
    Tenure UWG Policy 2.3
    Time Limits (103.0402) UWG Procedure 2.3.1
    Criteria for Tenure (103.0403 through 103.0602) UWG Procedure 2.3.2
    Recurring Evaluations UWG Policy 2.4
    Annual Evaluation (104.0101) (Delete 104.03?) UWG Procedure 2.4.1
    Post-Tenure Review (104.02) (move forms to appendix) UWG Procedure 2.4.2
    Evaluation of Chairs (104.06) UWG Procedure 2.4.3
    Evaluation of Deans (104.06) UWG Procedure 2.4.4
    Leave and Compensation For Faculty UWG Policy 2.5
    Annual Leave (111.01) 8.2.7 BOR UWG Procedure 2.5.1
    Professional Leave (Awards) (112 through 114.0201) UWG Procedure 2.5.2
    Summer School Compensation (113) 8.3.12.3 BOR UWG Procedure 2.5.3
    Outside Employment (114) UWG Procedure 2.5.4
    Discipline and Grievance Procedures UWG Policy 2.6
    Grounds for Dismissal (see Statutes, Art. V, Se. 3) UWG Procedure 2.6.1
    Dismissal Process (105) UWG Procedure 2.6.2
    Teaching Responsibilities UWG Policy 2.7
    Faculty Workload (127) UWG Procedure 2.7.1
    Faculty Absences (213) UWG Procedure 2.7.2
    Syllabi (201) UWG Procedure 2.7.3
    Student Absences (202) UWG Procedure 2.7.4
    Class Rolls (203) UWG Procedure 2.7.5
    Course Changes, Drops, and Adds (204) UWG Procedure 2.7.6
    Reporting Grades (205) UWG Procedure 2.7.7
    Withdrawals (205. 01; 205.02) UWG Procedure 2.7.8
    Office Hours (209) UWG Procedure 2.7.9
    Textbook Selection and Ordering (212) UWG Procedure 2.7.10
    Final Examinations (206) UWG Procedure 2.7.11
    Academic Dishonesty (207) UWG Procedure 2.7.12
    Academic Appeals (208) UWG Procedure 2.7.13
    Grade Appeals (208.04) UWG Procedure 2.7.14
    Distance Learning UWG Policy 2.8
    Course Designations UWG Procedure 2.8.1
    Tuition and Fees UWG Procedure 2.8.2
    Proctored Exams UWG Procedure 2.8.3
    Consortial Agreements UWG Procedure 2.8.4
    Continuing Education UWG Procedure 2.8.5
    Service and Professional Responsibilities UWG Policy 2.9
    Advisement (301) UWG Procedure 2.9.1
    Convocation and Commencement Services (306; 307) UWG Procedure 2.9.2
    Research (401) UWG Procedure 2.9.3
  • Section 3. Student Affairs and Enrollment Management
    Admissions UWG Policy 3.1
    Undergraduate UWG Procedure 3.1.1
    Graduate UWG Procedure 3.1.2
    Verification of Lawful Presence UWG Procedure 3.1.3
    Tuition Classification UWG Procedure 3.1.4
    Admissions Appeals UWG Procedures 3.1.5
    Student Services UWG Policy 3.2
    Advising Center UWG Procedure 3.2.1
    Accessibility Services UWG Procedure 3.2.2
    Counseling Services UWG Procedure 3.2.3
    Student Government Association UWG Procedure 3.2.4
    Center for Academic Success UWG Procedure 3.2.5
    New Student Programs UWG Procedure 3.2.6
    Veteran’s Center UWG Procedure 3.2.7
    Financial Aid UWG Policy 3.3
    Verification for Aid UWG Procedure 3.3.1
    Application Process UWG Procedure 3.3.2
    Scholarships and Loans UWG Procedure 3.3.3
    Registrar UWG Policy 3.4
    Registration UWG Procedure 3.4.1
    Tuition Reclassification UWG Procedures 3.4.2
    Graduation UWG Procedure 3.4.3
    Enrollment Services UWG Policy 3.5
    Transcript Requests UWG Procedures 3.5.1
    Verification Enrollment/Degree UWG Procedures 3.5.2
    Housing and Residence Life UWG Policy 3.6
    Housing Contract UWG Procedure 3.6.1
    Resident Handbook UWG Procedure 3.6.2
    Residence Hall Regulations UWG Procedure 3.6.3
    Career Services UWG Policy 3.7
    Student Employment UWG Procedure 3.7.1
    On Campus Recruitment UWG Procedure 3.7.2
    Student Conduct and Discipline UWG Policy 3.8
    First Amendment and Protected Activity on Campus UWG Procedure 3.8.1
    Bullying Involving Students UWG Procedure 3.8.2
    UWG-Related Social Media(see UWG Procedure 10.2.3)  
    Student Conduct Code UWG Procedure 3.8.3
    Honor Code UWG Procedure 3.8.4
    Hazing UWG Procedure 3.8.5
    Disruptive and Obstructive Behavior UWG Procedure 3.8.6
    Conduct Office and Procedures UWG Procedure 3.8.7
    Interim Suspension UWG Procedure 3.8.8
    Student Appeals and Grievances UWG Procedure 3.8.9
    Student Organizations UWG Policy 3.9
    Student Organizations Registration UWG Procedure 3.9.1
    Release of GPA for Fraternities & Sororities UWG Procedure 3.9.2
    Greek Auxiliary Groups UWG Procedure 3.9.3
    Single-Sex Student Organizations UWG Procedure 3.9.4
    Student Government Association UWG Procedure 3.9.5
    Student Organization Conduct Code UWG Procedure 3.9.6
    Policy Advisors for Student Organizations UWG Procedure 3.9.7
    Academic Requirements for Social Greeks UWG Procedure 3.9.8
    University Recreation UWG Policy 3.10
    Intramural Sports UWG Procedure 3.10.1
    Intercollegiate Athletics UWG Policy 3.11
  • Section 4. Research and Public Service
    Intellectual Property UWG Policy 4.1
    Research, Grants, and Sponsored Projects UWG Policy 4.2
    Pre-Award Process UWG Procedure 4.2.1
    Post-Award Process UWG Procedure 4.2.2
    Research Compliance UWG Policy 4.3
    Institutional Review Board (IRB) UWG Procedure 4.3.1
    Collaborative Institutional Training Initiative (CITI) Training UWG Procedure 4.3.2
    Financial Conflict of Interest UWG Policy 4.4
    Community Engagement UWG Policy 4.5
    Service Agreements UWG Procedure 4.5.1
    Continuing Education UWG Procedure 4.5.2
    Economic Development UWG Procedure 4.5.3
  • Section 5. Business and Finance
    Purchasing UWG Policy 5.1
    Authorized Approvals UWG Procedure 5.1.1
    Prizes, Promotional Items, & Awards UWG Procedure 5.1.2
    Contractual Agreements UWG Procedure 5.1.3
    Food Purchases (incl. Group Meals) UWG Procedure 5.1.4
    Purchase Cards (P-Cards) UWG Procedure 5.1.5
    University Business UWG Policy 5.2
    Delegation of Authority UWG Procedure 5.2.1
    Institutional Investments UWG Procedure 5.2.2
    Bank Accounts UWG Procedure 5.2.3
    Cash Handling UWG Procedure 5.2.4
    Check Cashing UWG Procedure 5.2.5
    Check Distribution (non-payroll) UWG Procedure 5.2.6
    Participation Fees, Collection UWG Procedure 5.2.7
    Payment Card Industry Data Security UWG Policy 5.3
    Travel Reimbursement UWG Policy 5.4
    Travel Authorization UWG Procedure 5.4.1
    Candidate Travel UWG Procedure 5.4.2
    Cash Advances (Employees) UWG Procedure 5.4.3
    Cash Advances (Team & Group Travel) UWG Procedure 5.4.4
    Travel Expenses (employees) UWG Procedure 5.4.5
    Travel Expenses (non-employees) UWG Procedure 5.4.6
    Group Travel (students) UWG Procedure 5.4.7
    Pre-Payment of Travel Expenses UWG Procedure 5.4.8
    Solicitation, Advertising, and Sales UWG Policy 5.5
    Procedures for UWG Affiliated Organizations UWG Procedure 5.5.1
    Procedures for Non-Affiliated Organizations UWG Procedure 5.5.2
    Procedures for UWG Students UWG Procedure 5.5.3
    Billing: External Vendors UWG Policy 5.6
  • Section 6. Human Resources
    Conditions of Employment UWG Policy 6.1
    Recruitment UWG Procedure 6.1.1
    Background Investigations UWG Procedure 6.1.2
    Employment of Foreign Nationals UWG Procedure 6.1.3
    Loyalty Oath UWG Procedure 6.1.4
    State Security Questionnaire UWG Procedure 6.1.5
    Pre-employment Screening UWG Procedure 6.1.6
    Credit Check UWG Procedure 6.1.7
    Drug Testing UWG Procedure 6.1.8
    Employment Documentation UWG Procedure 6.1.9
    Relocation Expense UWG Procedure 6.1.10
    Hiring UWG Procedure 6.1.11
    Training & Compliance (Ethics, Safety, etc.) UWG Procedure 6.1.12
    Diversity and Inclusion UWG Policy 6.2
      UWG Procedure 6.2.1
    Equal Employment Opportunity/Diversity and Inclusion UWG Procedure 6.2.2
    Title IX of the Educations Amendments of 1972 UWG Procedure 6.2.3
    Non-Discrimination Statement UWG Procedure 6.2.4
    Civil Rights Investigations and Hearing Process UWG Procedure 6.2.5
    Whistleblower Rights UWG Procedure 6.2.6
    Ethics and Reporting Hotline UWG Procedure 6.2.7
    Committee on Diversity and Inclusion UWG Procedure 6.2.8
    Employee Leave UWG Policy 6.3
    Holidays and Time-off Benefits UWG Procedure 6.3.1
    Annual Leave for Staff UWG Procedure 6.3.2
    Sick Leave UWG Procedure 6.3.3
    Family, Medical, and Bereavement Leave UWG Procedure 6.3.4
    Educational Leave UWG Procedure 6.3.5
    Administrative Leave UWG Procedure 6.3.6
    Military Leave UWG Procedure 6.3.7
    Maternity Leave UWG Procedure 6.3.8
    Miscellaneous Leave (Voting, Court Duty, Organ Donation, etc.) UWG Procedure 6.3.9
    Workers’ Compensation UWG Procedure 6.3.10
    Compensatory Time UWG Procedure 6.3.11
    Shared Leave Pool UWG Procedure 6.3.12
    Workplace Practices UWG Policy 6.4
    Working Hours (Include working from home/Flex time) UWG Procedure 6.4.1
    Conflict of Interest UWG Procedure 6.4.2
    Political Activity UWG Procedure 6.4.3
    Employee Relationships UWG Procedure 6.4.4
    Employment Beyond Retirement UWG Procedure 6.4.5
    Employment of Minors UWG Procedure 6.4.6
    Professional Development UWG Procedure 6.4.7
    Furloughs UWG Procedure 6.4.8
    Break Time for Nursing Mothers UWG Procedure 6.4.9
    Gifts and Gratuities UWG Procedure 6.4.10
    Employee Benefits UWG Policy 6.5
    Group Health Insurance UWG Procedure 6.5.1
    Group Life Insurance UWG Procedure 6.5.2
    Retirement Benefits (including employment beyond retirement) UWG Procedure 6.5.3
    Disability UWG Procedure 6.5.4
    Workers Compensation UWG Procedure 6.5.5
    Retirement Plan participation UWG Procedure 6.5.6
    Social Security UWG Procedure 6.5.7
    Employee Recognition UWG Procedure 6.5.8
    Tuition Assistance Program (TAP) UWG Procedure 6.5.9
    Performance and Termination UWG Policy 6.6
    Provisional Period for New Hires, Transfers and Rehires UWG Procedure 6.6.1
    Performance Evaluations UWG Procedure 6.6.2
    Progressive Discipline UWG Procedure 6.6.3
    Termination UWG Procedure 6.6.4
    Ombuds Services UWG Procedure 6.6.5
    Alternative Dispute Resolution UWG Procedure 6.6.6
    Grievance and Appeal UWG Procedure 6.6.7
    Consent for Recording Conversations UWG Procedure 6.6.8
    Miscellaneous HR Procedures UWG Policy 6.7
    Volunteers UWG Procedure 6.7.1
    Collection of Debt Owed to University UWG Procedure 6.7.2
    Consent for Recording Conversations UWG Procedure 6.7.3
    Payroll Practices UWG Procedure 6.7.4
    Retaliation Statement UWG Procedure 6.7.5
  • Section 7. Facilities and Physical Assets
    Facility Condition & Maintenance UWG Policy 7.1
    Space Designation & Allocation UWG Policy 7.2
    Facility Security & Access Control UWG Policy 7.3
    Key Management UWG Procedures 7.3.1
    Special-Use Premises UWG Policy 7.4
    Shared-Use Paths UWG Procedures 7.4.1
    Reclamation Areas UWG Procedures 7.4.2
    Non-State Owned Assets UWG Policy 7.5
    Satellite Operations UWG Policy 7.6
    Capital Procurement Program UWG Policy 7.7
    Campus Master Planning UWG Procedures 7.7.1
    Professional Services UWG Procedures 7.7.2
    Furniture & Fixtures UWG Procedures 7.7.3
    Construction Services UWG Procedures 7.7.4
    Transient Property UWG Policy 7.8
    Insurance UWG Policy 7.9
    Vehicles UWG Policy 7.10
    Driver Qualification UWG Procedures 7.10.1
    Vehicle Operations UWG Procedures 7.10.11
    Vehicle Management UWG Procedures 7.10.12
    Asset Management UWG Policy 7.11
    Asset transfers UWG Procedures 7.11.1
    Asset surplus UWG Procedures 7.11.2
    Use of University Facilities and Physical Assets UWG Policy 7.12
    Appropriate Use UWG Procedures 7.12.1
    Third-Party Use UWG Procedures 7.12.2
    Parking Operations UWG Policy 7.13
    Occupant Communication UWG Policy 7.14
    University Announcements UWG Procedures 7.14.1
    Building Managers UWG Procedures 7.14.2
    Property Damage UWG Procedures 7.14.3
  • Section 8. Information Management
    Technology and Use UWG Policy 8.1
    Acceptable Use for Computers and Network UWG Procedure 8.1.1
    Copyright, Piracy & Sharing UWG Procedure 8.1.2
    Software Use UWG Procedure 8.1.3
    Data Security UWG Policy 8.2
    IT Security Plan UWG Procedure 8.2.1
    Encryption Data UWG Procedure 8.2.2
    Records Storage UWG Procedure 8.2.3
    Data Classification and Security UWG Procedure 8.2.4
    Telecommunications UWG Procedure 8.2.5
    Bring Your Own Device UWG Procedure 8.2.6
    Media Hardware Disposal UWG Procedure 8.2.7
    Privacy UWG Policy 8.3
    FERPA UWG Procedure 8.3.1
    Personally Identifiable Information UWG Procedure 8.3.2
    Medical Records/HIPPA UWG Procedure 8.3.3
    Data Governance UWG Policy 8.4
  • Section 9. Health and Safety
    Risk Management UWG Policy 9.1
    Risk Assessments UWG Procedure 9.1.1
    Enterprise Risk Management UWG Procedure 9.1.2
    Emergency Animal Shelter Implementation UWG Procedure 9.1.3
    Immunizations UWG Policy 9.2
    Safety UWG Policy 9.3
    Occupational Health & Safety UWG Procedure 9.3.1
    Safe Operations UWG Procedure 9.3.2
    Violence in the Workplace UWG Procedure 9.3.3
    Weapons UWG Policy 9.4
    Minors On Campus UWG Policy 9.5
    Drug-Free Campus UWG Policy 9.6
    University Police Operations UWG Policy 9.7
    Alcohol on Campus UWG Policy 9.8
    Permissible Use of Alcohol UWG Procedure 9.8.1
    Tailgating UWG Procedure 9.8.2
    Medical Amnesty UWG Procedure 9.8.3
    Abusive Behavior UWG Policy 9.9
    Sexual Misconduct UWG Procedure 9.9.1
    UWG Reporting UWG Procedure 9.9.2
    Environmental Management UWG Policy 9.10
    Hazardous Materials UWG Procedure 9.10.1
    Waste Management UWG Procedure 9.10.2
    Environmental Programs UWG Procedure 9.10.3
  • Section 10. University Advancement
    UWG Foundations UWG Policy 10.1
    Fundraising UWG Procedure10.1.1
    University Communications UWG Policy 10.2
    Brand Identity UWG Procedure 10.2.1
    Web Guidelines & Rules UWG Procedure 10.2.2
    UWG-Related Social Media Guidelines   UWG Procedure 10.2.3
    Strategic Media Guidelines UWG Procedure10.2.4
    Government Relations UWG Policy 10.3
    Events UWG Policy 10.4
    Alumni Relations UWG Policy 10.5
    Annual Events UWG Procedure 10.5.1
    Student Programs UWG Procedure 10.5.2
    Mailing Lists UWG Procedure 10.5.3
  • Section 11.Miscellaneous
    Post Office UWG Policy 11.1
    Internal Audit UWG Policy 11.2
    Government Affairs UWG Policy 11.3
    Special Collections UWG Policy 11.4
    Public Engagement UWG Policy 11.5
    Records Retention UWG Policy 11.6

To print the complete Proposed Policy Index click here(updated 10.20.16)