NOTE: UNIVERSITY POLICIES ARE CURRENTLY UNDER REVIEW AND REVISION. ALL UNIVERSITY POLICIES DO NOT RESIDE ON THIS LANDING PAGE. The following Index was approved by the Vice Presidents and the President on August 11, 2015. The University General Counsel's Office is working with the university community to move all of the University's policies into this format. As a policy is finalized, the table will be updated with links to the policy. Until such time, please refer to the "Revised Policies" or"Unrevised Polices" pages, or contact the University General Counsel at (678) 839-5306 for the policy in effect. Your patience with this process is much appreciated!- University General Counsel

  • Section 1. Institutional
    Institutional Policy UWG Policy 1.1
    Policy and Procedures UWG Policy 1.2
         Formatting Policies and Procedures      UWG Procedure 1.2.1
    Policy Authority UWG Policy 1.3
         Policy Compliance and Revisions      UWG Procedure 1.3.1
         Chief Functional Officers      UWG Procedure 1.3.2
    Institutional Assessment UWG Policy 1.4
         Assessment Planning Committee      UWG Procedure 1.4.1
  • Section 2. Academic Affairs
    Appointment and Renewal UWG Policy 2.1
         Recommendation for Appointment (101.0101; 101.0104)      UWG Procedure 2.1.1
         Determination of Rank (101.02)      UWG Procedure 2.1.2
         Reappointment (102)        UWG Procedure 2.1.3
         Emeritus Status (125)      UWG Procedure 2.1.4
         Renewal and Non-Renewal      UWG Procedure 2.1.5
    Promotion UWG Policy 2.2
         Time Limits (103.0301)        UWG Procedure 2.2.1
         Criteria for Promotion (103.0302)      UWG Procedure 2.2.2
         Evaluation Process (103.0201; 103.0202)      UWG Procedure 2.2.3
         Appeal of Negative Evaluation (103.0205)      UWG Procedure 2.2.4
    Tenure UWG Policy 2.3
         Time Limits (103.0402)      UWG Procedure 2.3.1
         Criteria for Tenure (103.0403 through 103.0602)      UWG Procedure 2.3.2
    Recurring Evaluations UWG Policy 2.4
         Annual Evaluation (104.0101)      UWG Procedure 2.4.1
         Pre-Tenure Review (Third Year Review)      UWG Procedure 2.4.2
         Post-Tenure Review (104.02)      UWG Procedure 2.4.3
         Evaluation of Chairs (104.06)      UWG Procedure 2.4.4
         Evaluation of Deans (104.06)      UWG Procedure 2.4.5
    Leave and Compensation For Faculty UWG Policy 2.5
         Annual Leave (111.01) 8.2.7 BOR       UWG Procedure 2.5.1
         Professional Leave (Awards) (112 through 114.0201)      UWG Procedure 2.5.2
         Summer School Compensation (113) 8.3.12.3 BOR      UWG Procedure 2.5.3
         Outside Employment (114)      UWG Procedure 2.5.4
    Discipline and Grievance Procedures UWG Policy 2.6
         Grounds for Dismissal (see Statutes, Art. V, Sec. 3)      UWG Procedure 2.6.1
         Dismissal Process (105)      UWG Procedure 2.6.2
         Grievance Procedures      UWG Procedure 2.6.3
    Teaching Responsibilities UWG Policy 2.7
         Faculty Workload (127)      UWG Procedure 2.7.1
         Faculty Absences (213)      UWG Procedure 2.7.2
         Syllabi (201)      UWG Procedure 2.7.3
         Student Absences (202)      UWG Procedure 2.7.4
         Class Rolls (203)      UWG Procedure 2.7.5
         Course Changes, Drops, and Adds (204)      UWG Procedure 2.7.6
         Reporting Grades (205)      UWG Procedure 2.7.7
         Withdrawals (205. 01; 205.02)       UWG Procedure 2.7.8
         Office Hours (209)      UWG Procedure 2.7.9
         Textbook Selection and Ordering (212)       UWG Procedure 2.7.10
         Final Examinations (206)      UWG Procedure 2.7.11
         Academic Dishonesty (207)      UWG Procedure 2.7.12
         Academic Appeals (208)      UWG Procedure 2.7.13
         Grade Appeals (208.04)      UWG Procedure 2.7.14
    Distance Learning UWG Policy 2.8
         Course Designations      UWG Procedure 2.8.1
         Tuition and Fees      UWG Procedure 2.8.2
         Proctored Exams      UWG Procedure 2.8.3
         Consortial Agreements      UWG Procedure 2.8.4
         Continuing Education      UWG Procedure 2.8.5
    Service and Professional Responsibilities UWG Policy 2.9
         Advisement (301)      UWG Procedure 2.9.1
         Convocation and Commencement Services (306; 307)      UWG Procedure 2.9.2
         Research (401)      UWG Procedure 2.9.3
         UWG Affiliate Researcher      UWG Procedure 2.9.4
  • Section 3. Student Affairs and Enrollment Management
    Admissions UWG Policy 3.1
         Undergraduate UWG Procedure 3.1.1
         Graduate UWG Procedure 3.1.2
         Verification of Lawful Presence UWG Procedure 3.1.3
         Tuition Classification UWG Procedure 3.1.4
         Admissions Appeals  UWG Procedure 3.1.5
         Dual Enrollment UWG Procedure 3.1.6
         International Students see UWG Policy 3.5
    Student Services UWG Policy 3.2
         Advising Center      UWG Procedure 3.2.1
         Accessibility Services       UWG Procedure 3.2.2
         Counseling Services      UWG Procedure 3.2.3
         Student Government Association      UWG Procedure 3.2.4
         Center for Academic Success      UWG Procedure 3.2.5
         New Student Programs      UWG Procedure 3.2.6
         Veteran’s Center      UWG Procedure 3.2.7
         Enrollment Services Center      UWG Procedure 3.2.8
         Center for Student Involvement      UWG Procedure 3.2.9
         University Recreation      UWG Procedure 3.2.10
         Residence Life      UWG Procedure 3.2.11
         Health Services      UWG Procedure 3.2.12
    Financial Aid UWG Policy 3.3
         Verification for Aid      UWG Procedure 3.3.1
         Application Process      UWG Procedure 3.3.2
         Scholarships and Loans      UWG Procedure 3.3.3
    Registrar UWG Policy 3.4
         Registration      UWG Procedure 3.4.1
         Tuition and Fees [International Students see UWG Procedure 3.5.2]      UWG Procedure 3.4.2
         Credit Transfers      UWG Procedure 3.4.3
         Graduation      UWG Procedure 3.4.4
         Drop/Add/Withdrawal      UWG Procedure 3.4.5
         FERPA Releases      UWG Procedure 3.4.6
         Transcript Requests      UWG Procedure 3.4.7
    International Student Admissions and Programs
    UWG Policy 3.5
         Undergraduate/Graduate Admissions Requirements      UWG Procedure 3.5.1
         Tuition and Fees      UWG Procedure 3.5.2
         Student Visas and Travel/Employment      UWG Procedure 3.5.3
         Support and Services for International Students      UWG Procedure 3.5.4
         Visa Compliance      UWG Procedure 3.5.5
         Residence Hall Regulations      UWG Procedure 3.5.6
    Student Housing Management
    UWG Policy 3.6
         Housing Contracts        UWG Procedure 3.6.1
         Resident Handbook      UWG Procedure 3.6.2
         Residence Hall Regulations         UWG Procedure 3.6.3
         Greek Village Housing      UWG Procedure 3.6.4
    Career Services UWG Policy 3.7
         Student Employment      UWG Procedure 3.7.1
         On Campus Recruitment      UWG Procedure 3.7.2
         Externships/Internships      UWG Procedure 3.7.3
         Alumni Resources      UWG Procedure 3.7.4
    Student Conduct and Discipline UWG Policy 3.8
         First Amendment and Protected Activity on Campus      UWG Procedure 3.8.1
         Bullying Involving Students      UWG Procedure 3.8.2
         UWG-Related Social Media see UWG Procedure 10.2.3
         Student Conduct Code        UWG Procedure 3.8.3
         Honor Code      UWG Procedure 3.8.4
         Hazing      UWG Procedure 3.8.5
         Disruptive and Obstructive Behavior      UWG Procedure 3.8.6
         Community Standards      UWG Procedure 3.8.7
         Interim Suspension      UWG Procedure 3.8.8
         Student Appeals and Grievances      UWG Procedure 3.8.9
    Student Organizations UWG Policy 3.9
         Student Organizations Registration      UWG Procedure 3.9.1
         Release of GPA for Fraternities & Sororities      UWG Procedure 3.9.2
         Greek Auxiliary Groups      UWG Procedure 3.9.3
         Single-Sex Student Organizations      UWG Procedure 3.9.4
         Student Government Association      UWG Procedure 3.9.5
         Student Organization Conduct Code      UWG Procedure 3.9.6
         Policy Advisors for Student Organizations      UWG Procedure 3.9.7
         Academic Requirements for Social Greeks      UWG Procedure 3.9.8
    Intercollegiate Athletics UWG Policy 3.11
  • Section 4. Research and Public Service
    Intellectual Property UWG Policy 4.1
    Research, Grants, and Sponsored Projects UWG Policy 4.2
         Pre-Award Process      UWG Procedure 4.2.1
         Post-Award Process      UWG Procedure 4.2.2
    Research Compliance UWG Policy 4.3
         Institutional Review Board (IRB)      UWG Procedure 4.3.1
         Collaborative Institutional Training Initiative (CITI) Training      UWG Procedure 4.3.2
    Financial Conflict of Interest UWG Policy 4.4
    Community Engagement UWG Policy 4.5
         Service Agreements      UWG Procedure 4.5.1
         Continuing Education      UWG Procedure 4.5.2
         Economic Development      UWG Procedure 4.5.3
  • Section 5. Business and Finance
    Purchasing UWG Policy 5.1
         Authorized Approvals      UWG Procedure 5.1.1
         Prizes, Promotional Items, & Awards      UWG Procedure 5.1.2
         Contractual Agreements      UWG Procedure 5.1.3
         Food Purchases (incl. Group Meals)      UWG Procedure 5.1.4
         Purchase Cards (P-Cards)      UWG Procedure 5.1.5
    University Business UWG Policy 5.2
         Delegation of Authority      UWG Procedure 5.2.1
         Institutional Investments      UWG Procedure 5.2.2
         Bank Accounts      UWG Procedure 5.2.3
         Cash Handling      UWG Procedure 5.2.4
         Check Cashing      UWG Procedure 5.2.5
         Check Distribution (non-payroll)      UWG Procedure 5.2.6
         Participation Fees, Collection      UWG Procedure 5.2.7
    Payment Card Industry Data Security UWG Policy 5.3
         PCI DSS Incident Response Team      UWG Procedure 5.3.1
    Travel Reimbursement UWG Policy 5.4
         Travel Authorization      UWG Procedure 5.4.1
         Candidate Travel      UWG Procedure 5.4.2
         Cash Advances (Employees)      UWG Procedure 5.4.3
         Cash Advances (Team & Group Travel)      UWG Procedure 5.4.4
         Travel Expenses (employees)      UWG Procedure 5.4.5
         Travel Expenses (non-employees)       UWG Procedure 5.4.6
         Group Travel (students)      UWG Procedure 5.4.7
         Pre-Payment of Travel Expenses      UWG Procedure 5.4.8
    Solicitation, Advertising, and Sales UWG Policy 5.5
         UWG Affiliated Organizations      UWG Procedure 5.5.1
         Non-Affiliated Organizations      UWG Procedure 5.5.2
         UWG Students      UWG Procedure 5.5.3
    Billing: External Vendors UWG Policy 5.6
  • Section 6. Human Resources
    Employment Practices
    UWG Policy 6.1
         Employment Application      UWG Procedure 6.1.1

         Conditions of Employment
    (I-9 Documentation, Employment of Foreign Nationals, Loyalty Oath,
    State Security Questionnaire, Employment Screening {credit check,
    drug tesing and backgroung investigation}

         UWG Procedure 6.1.2
         Categories of Employment      UWG Procedure 6.1.3
         Relocation Expense      UWG Procedure 6.1.4
         Training & Compliance (Ethics, Safety, etc.)      UWG Procedure 6.1.5
         Provisional Period for New Hires, Transfers and Rehires      UWG Procedure 6.1.6
    Diversity and Inclusion UWG Policy 6.2
         Equal Employment Opportunity/Diversity and Inclusion      UWG Procedure 6.2.1
         Title IX of the Educations Amendments of 1972      UWG Procedure 6.2.2
         Non-Discrimination Statement  
    (Sexual Harrasment, Sexual Misconduct, Title 9, Equal Employment,
    Race/Ethnicity)
         UWG Procedure 6.2.3
         Civil Rights Investigations and Hearing Process      UWG Procedure 6.2.4
         Whistleblower Rights      UWG Procedure 6.2.5
         Ethics and Reporting Hotline      UWG Procedure 6.2.6
         Committee on Diversity and Inclusion       UWG Procedure 6.2.7
         ADA Compliance see UWG Procedure 6.1.1
    Classification, Compensation, and Payroll Practices
    UWG Policy 6.3
         Collection of Debt Owed the University      UWG Procedure 6.3.1
         Garnishment      UWG Procedure 6.3.2
         FLSA      UWG Procedure 6.3.3
         Required Deductions      UWG Procedure 6.3.4
         Direct Deposit      UWG Procedure 6.3.5
         Fringe Benefits      UWG Procedure 6.3.6
         Compensatory Time      UWG Procedure 6.3.7
         Grant funded employees      UWG Procedure 6.3.8
         Payroll related benefits  see UWG Procedure 6.5.1
    Workplace Practices UWG Policy 6.4
         Working Hours
    (Work from Home, Flex Time)
         UWG Procedure 6.4.1
         Conflict of Interest      UWG Procedure 6.4.2
         Political Activity        UWG Procedure 6.4.3
         Employee Relationships      UWG Procedure 6.4.4
         Employment Beyond Retirement      UWG Procedure 6.4.5
         Employment of Minors      UWG Procedure 6.4.6
         Professional Development          UWG Procedure 6.4.7
         Furloughs      UWG Procedure 6.4.8
         Lactation Support      UWG Procedure 6.4.9
         Gifts and Gratuities        UWG Procedure 6.4.10
         Employee Personnel Records      UWG Procedure 6.4.11
         Reduction in Force      UWG Procedure 6.4.12
    Employee Benefits UWG Policy 6.5
         Payroll related benefits
    (Social Security, Georgia Defined, deductions)
         UWG Procedure 6.5.1
         Group Health Insurance     
         Group Life Insurance  
         Retirement Benefits (including employment beyond retirement)  
         Disability  
         Retirement Plan participation  
         Employee Recognition      UWG Procedure 6.5.2
         Tuition Assistance Program (TAP)      UWG Procedure 6.5.3
         Employee Leave
    (Holiday, Annual, Sick, Maternity, FMLA, Bereavement,
    Educational, Administrative, Military, Worker's Comp, Comp Time,
    Shared Leave Pool, and other Misc. Leave {organ donation,
    court duty, voting}
         UWG Procedure 6.5.4
    Performance and Employee Relations
    UWG Policy 6.6
         Performance Evaluations (for faculty, see UWG Policy 2.4)      UWG Procedure 6.6.1
         Progressive Discipline      UWG Procedure 6.6.2
         Termination/Separation of Employment      UWG Procedure 6.6.3
         Ombuds Services      UWG Procedure 6.6.4
         Alternative Dispute Resolution      UWG Procedure 6.6.5
         Grievance and Appeal (see also UWG Policy 2.6)      UWG Procedure 6.6.6
         Consent for Recording Conversations UWG Procedure 6.6.7
    Miscellaneous HR Procedures UWG Policy 6.7
    Volunteering UWG Procedure 6.7.1
    Workers Compensation UWG Procedure 6.7.2
    Retaliation Statement UWG Procedure 6.7.3
  • Section 7. Facilities and Physical Assets
    Facilities and Grounds UWG Policy 7.1
         Service Requests      UWG Procedure 7.1.1
         Advisories      UWG Procedure 7.1.2
         Sustainability Efforts      UWG Procedure 7.1.3
    Planning and Construction Services UWG Policy 7.2
         Campus Master Planning      UWG Procedure 7.2.1
         Space Designation and Allocation      UWG Procedure 7.2.2
    Facility Security and Safety UWG Policy 7.3
         Access Control Management      UWG Procedure 7.3.1
         Emergency Preparedness      UWG Procedure 7.3.2
    Special-Use Premises UWG Policy 7.4
         Shared-Use Paths      UWG Procedure 7.4.1
         Reclamation Areas      UWG Procedure 7.4.2
         Transient Property      UWG Procedure 7.4.3
    Capital Procurement Program UWG Policy 7.5
         Professional Services      UWG Procedure 7.5.1
         Furniture and Fixtures      UWG Procedure 7.5.2
         Construction Services      UWG Procedure 7.5.3
    Property and Casualty Insurance UWG Policy 7.6
         Property Coverage      UWG Procedure 7.6.1
         Automobile/General Liability      UWG Procedure 7.6.2
         Damages and Claims      UWG Procedure 7.6.3
    Asset Management UWG Policy 7.7
         Asset transfers      UWG Procedure 7.7.1
         Asset surplus      UWG Procedure 7.7.2
         Non State-Owned Assets      UWG Procedure 7.7.3
         Satellite Operations      UWG Procedure 7.7.4
         Property Inventory      UWG Procedure 7.7.5
         Computers and Technology Assets      UWG Procedure 7.7.6
    Use of University Facilities and Physical Assets  UWG Policy 7.8
         Appropriate Use      UWG Procedure 7.8.1
         Third-Party Use      UWG Procedure 7.8.2
         Facilty Use Agreements      UWG Procedure 7.8.3
         Bond Requirements      UWG Procedure 7.8.4
    Motor Vehicle Management UWG Policy 7.9
         Driver Qualification      UWG Procedure 7.9.1
         Vehicle Operations      UWG Procedure 7.9.2
         Fleet Management      UWG Procedure 7.9.3
    Parking Operations UWG Policy 7.10
          Parking Services Management      UWG Procedure 7.10.1
          Parking Regulations      UWG Procedure 7.10.2
    Facility Status Communications UWG Policy 7.11
         University Announcements      UWG Procedure 7.11.1
         Building Managers      UWG Procedure 7.11.2
         Property Damage      UWG Procedure 7.11.3
  • Section 8. Information Management
    Technology and Use UWG Policy 8.1
         Acceptable Use for Computers and Network          UWG Procedure 8.1.1
         Copyright, Piracy & Sharing      UWG Procedure 8.1.2
         Software Use      UWG Procedure 8.1.3
    Data Security UWG Policy 8.2
         IT Security Plan      UWG Procedure 8.2.1
         Encryption Data      UWG Procedure 8.2.2
         Records Storage      UWG Procedure 8.2.3
         Data Classification and Security      UWG Procedure 8.2.4
         Telecommunications      UWG Procedure 8.2.5
         Bring Your Own Device      UWG Procedure 8.2.6
         Media Hardware Disposal      UWG Procedure 8.2.7
    Privacy UWG Policy 8.3
         FERPA      UWG Procedure 8.3.1
         Personally Identifiable Information      UWG Procedure 8.3.2
         Medical Records/HIPPA      UWG Procedure 8.3.3
         Metadata Storage      UWG Procedure 8.3.4
    Data Governance UWG Policy 8.4
  • Section 9. Health and Safety
    Risk Management UWG Policy 9.1
         Risk Assessments      UWG Procedure 9.1.1
         Enterprise Risk Management      UWG Procedure 9.1.2
         Emergency Animal Shelter Implementation      UWG Procedure 9.1.3
    Immunizations UWG Policy 9.2
    Safety UWG Policy 9.3
         Occupational Health & Safety      UWG Procedure 9.3.1
         Safe Operations      UWG Procedure 9.3.2
         Violence in the Workplace      UWG Procedure 9.3.3
    Weapons UWG Policy 9.4
    Minors On Campus UWG Policy 9.5
         Protection of Minors in Camps, Conferences, and Ancillary    Programs      UWG Procedure 9.5.1
         Minors in University Sponspored Programs      UWG Procedure 9.5.2
         Children of Students, Employees, and Visitors on Campus      UWG Procedure 9.5.3
    Drug-Free Campus UWG Policy 9.6
    University Police Operations UWG Policy 9.7
    Alcohol on Campus UWG Policy 9.8
         Permissible Use of Alcohol      UWG Procedure 9.8.1
         Tailgating      UWG Procedure 9.8.2
         Medical Amnesty      UWG Procedure 9.8.3
    Abusive Behavior UWG Policy 9.9
         Sexual Misconduct      UWG Procedure 9.9.1
         UWG Reporting      UWG Procedure 9.9.2
    Environmental Management UWG Policy 9.10
         Enviromental Compliance Mangement      UWG Procedure 9.10.1
         Hazardous Materials Waste Management      UWG Procedure 9.10.2
         Solid Waste Management      UWG Procedure 9.10.3
         Environmental Stewardship      UWG Procedure 9.10.4
  • Section 10. University Advancement
    UWG Foundations UWG Policy 10.1
         Fundraising      UWG Procedure 10.1.1
    University Communications UWG Policy 10.2
         Brand Identity      UWG Procedure 10.2.1
         Web Guidelines and Rules      UWG Procedure 10.2.2
         UWG-Related Social Media Guidelines        UWG Procedure 10.2.3
         Use of University E-Mail Lists      UWG Procedure 10.2.4
         Individual E-Mail Signatures      UWG Procedure 10.2.5
         Strategic Media Guidelines      UWG Procedure 10.2.6
    Government Relations UWG Policy 10.3
    Events UWG Policy 10.4
    Alumni Relations UWG Policy 10.5
         Annual Events      UWG Procedure 10.5.1
         Student Programs      UWG Procedure 10.5.2
         Mailing Lists      UWG Procedure 10.5.3
  • Section 11. Miscellaneous
    Post Office UWG Policy 11.1
    Internal Audit UWG Policy 11.2
    Government Affairs UWG Policy 11.3
    Special Collections UWG Policy 11.4
    Public Engagement UWG Policy 11.5
    Records Retention UWG Policy 11.6

To view/print the complete and searchable Policy Index click here (updated 4.14.17)