Records Information Management (RIM), also known as records management (RM), is the systematic control of all records (regardless of storage media) from creation or receipt through processing, distribution, use, retrieval, and maintenance to their ultimate disposition. The policies, procedures, and rules that govern the control of records comprise a records management program.
To be truly effective, the records management program should be systematically implemented throughout the institution. A comprehensive program addresses all aspects of records management for the entire institution, thereby providing maximum cost efficiency. Although records management is not an institution’s primary mandate, it adds value to an organization. Increases in efficiency, compliance, and economy resulting from the application of procedural controls on the creation, flow, distribution, use and disposition of information provide the institution with valued savings in staff time, litigation costs, and overall budget. When decision-makers are not aware of the benefits, they treat records management as an administrative expense and abdicate responsibility for records management to the department level.
The commitment of senior management is vital to allocate the resources necessary to develop and enforce policy. The benefits and requirements of the records and information management program must be communicated to all employees from the top down.
“Such work [access] shall be done under the supervision of the lawful custodian of the records who shall have the right to adopt and enforce reasonable rules governing the work.”—(O.C.G.A. 50-18-71(a)
For general information call 678-839-6449.
UWG Office of Institutional Effectiveness and Assessment