The University of West Georgia is responsible to comply with the SACSCOC Substantive Change policy as a condition of its continued accreditation by SACSCOC. Substantive change is defined by SACSCOC as “a significant modification or expansion of the nature and scope of an accredited institution.”

“Under federal regulations, substantive change includes:

  • Any change in the established mission or objectives of the institution
  • Any change in legal status, form of control, or ownership of the institution
  • The addition of courses or programs that represent a significant departure, either in content or method of delivery, from those that were offered when the institution was last evaluated
  • The addition of courses or programs of study at a degree or credential level different from that which is included in the institution’s current accreditation or reaffirmation
  • A change from clock hours to credit hours
  • A substantial increase in the number of clock or credit hours awarded for successful completion of a program
  • The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50 percent of an educational program
  • The establishment of a branch campus
  • Closing (terminating) a program, off-campus site, branch campus or institution
  • Entering into a collaborative academic arrangement such as a dual degree program or a joint degree program with another institution 
  • Acquiring another institution or a program or location of another institution
  • Adding a permanent location at a site where the institution is conducting a teach-out program for a closed institution
  • Entering into a contract by which an entity not eligible for Title IV funding offers 25% or more of one or more of the accredited institution’s programs”
Responsibilities of Vice Presidents, Associate/Assistant Vice Presidents, Deans, and Directors:

Vice Presidents, Associate/Assistant Vice Presidents, Deans, and Directors have the fundamental responsibility to be generally aware of the substantive change policy, inform the University’s SACSCOC Liaison at the earliest point possible of proposals that may be considered a substantive change for the University, and provide the SACSCOC Liaison with any data, information, or prospectus necessary to comply with SACSCOC policy when requested.

Responsibilities of the SACSCOC Liaison:

The SACSCOC Liaison will:

  • provide the Vice Presidents, Associate/Assistant Vice Presidents, Deans, and Directors with information about the SACSCOC substantive change policy. This includes, but is not limited to, maintaining a section of the UWG SACSCOC website concerning substantive change and sending information about substantive change to the Vice Presidents, Associate/Assistant Vice Presidents, Deans, and Directors at least annually;
  • provide a list of examples of substantive change on the UWG SACSCOC;
  • work with Vice Presidents, Associate/Assistant Vice Presidents, Deans, and Directors to determine whether a proposed change is substantive;
  • determine what action with respect to SACSCOC is needed when a change is substantive;
  • file the appropriate notice or prospectus with SACSCOC; coordinate with SACSCOC and the Vice Presidents, Associate/Assistant Vice Presidents, Deans, and Directors about any required follow-up action.