All web pages used to conduct core university business or academic activities should utilize the official UWG's web templates to maintain consistent branding standards. These templates are embedded in Omni Update Campus Content Management System and available to faculty and staff to develop and maintain their official unit’s website.
Individual non-CMS web pages published by students, employees or non-university organizations that are hosted by the university and do not conduct university business or academic activities are encouraged to adopt the university's web guidelines and best practices for non-CMS web pages. Authors interested in using the official campus web designs outside the OU Campus CMS should contact UCM web services before initiating such a project.
Units and individuals with third party web applications should contact UCM web services prior to approximating the look and feel of the campus templates through local design.
OU Campus CMS
OU Campus is a Content Management System. It is NOT an html editor or a site design software, such as Dreamweaver or Frontpage. The basic premise of the CMS is that users will follow a pre-defined template and manage the CONTENT of their website more so than the style and layout. This is critical for those departments who don’t have access to a full time web designer as it gives control to the general staff member who need not have a background in web design or development tools, such as html code, CSS, or PHP.
OU Campus Account Creation & Change Policy
I. Account Request
- A UWG Department, Division, or Organization may request an OU Campus account by completing the OU Campus Account Creation/Change Request Form with Department/Division Head approval and submitting to the OU Campus System Administrator.
- The System Administrator will confirm the request with a return email, and by identifying and carbon-copying the Department or Division Head, or if the account request is for an Organization the sponsoring Department or Division Head.
Download a copy of the OU Campus Account Creation form and return it to Robert Chesser in ITS, 2nd floor of Cobb Hall.
II. Account Set-up
- Faculty/Staff: When an account is requested, the account users & administrators are also identified. Any faculty or staff member may be a site admin as long as approved by the Department or Division Head. When the account is created in OU Campus the users are identified by the Department/Division and imported through LDAP.
- Students/GRAs: Students and GRAs are permitted to be site admins during the development phase of the requested website account. However, once the site is launched live they can no longer have administrative privileges. They may remain as users, but not have the authority to publish to the live web. This process must always be approved by an authorized faculty or staff member.
III. Account Changes
- If changes need to be made to a user’s account, a written request must be submitted by completion of the OU Campus Account Creation/Change Request Form and submitting to the OU Campus System Administrator.
- Change requests may consist of, but are not limited to, the following:
- Additional access to pages
- Changes to access levels (user-only, administrative, etc.)
- Revocation of access to pages
- It is the responsibility of the department to identify users that no longer require access to the CMS and to request that they be removed as being authorized to access or edit content in OmniUpdate.
OU Campus Tutorials
The OU Campus End User Reference Guide provides information about using OU Campus including how to get started with editing, reviewing and publishing pages and other content.
The Widget Guide provides information about on how to create, customize, place and publish widgets.
Logging in to OU Campus is the first step in editing your website. Watch the accompanying training video for step-by-step instructions on how to log in.
Learning how to navigate through the file structure of OU Campus is an important element of keeping your website well-organized, linking to files easily, and knowing where to create files.
Watch the accompanying video to learn how to navigate through OU Campus to find your files and folders.
Creating New Pages
Pages are the building blocks of any website. The new templates in OU Campus provide options for creating one column, two column, and three column pages, which lend greater flexibility and more options when creating your pages.
- Watch the accompanying video to learn how to create new pages in OU Campus.
Page Creation Options
When you create a page, the following information will be requested:
- Page Title: The title of your page, as it appears in the title bar of your browser window
- Description A brief description of the page content, which appears on a page of search results
- Filename: The name of the file that is being created; it should be all lowercase, with no spaces (dashes and underscores are allowed); be sure to keep the .pcf extension
- Overwrite Create Page: If there is already another page with the same file name, that this page will overwrite, check the box; otherwise, leave unchecked.
The Page Guide provides information on how to create, customize, and publish pages within OU Campus.
If you are new to working with the web at UWG, and you need to gain access to your department website, please review our OU Campus Account Creation & Change Policy, complete the Account Creation Form and return it to Steven Murphy in ITS, 2nd floor of Cobb Hall, and come to one of our OU Campus training sessions. This training session will teach you the basics of editing your department’s site.
Please view our training calendar here to see when the next OU Campus training session will be held.
It is recommended for URLs to be no more than two words. If there are two words, those words should be linked with a hyphen (-) not an underscore (_), This helps with Search Engine Optimization. In most cases, one word is sufficient.
Examples include: /deadlines; /tuition; /advising; /family-weekend; /help-desk
Use descriptive file names. File names for images, PDFs, Word documents or other files uploaded to the assets folder should be descriptive to aid in Search Engine Optimization. Spaces in a file name should be replaced with a hyphen (-) not an underscore (_).
High quality photographs capture the campus’s personality - making photography a powerful branding tool.
Additional information to know:
- Images should be no larger than 300k.
- Images used for anything other than purely decoration must have “Description” to accurately depict the content in the image.
- Collage-style images are discouraged.
- Images containing text are discouraged.
- Images should be sized in accordance with Photography on the Web guidelines.
We've stocked OU Campus with high-quality photography that supports the university’s brand. You can find them in /assets/pics/stock/ root folder of your site.
To request custom photography, complete our request form.
Only professional video, should be used for promotion of the university. Video produced for the web should typically range in length from 30 seconds to five minutes. Any video running longer than five minutes should be edited into two videos with shorter running times for the purpose of keeping the user’s interest and also to keep video file sizes manageable when uploading and subsequently streaming from the server.
To schedule an appointment to discuss your videography needs, complete our request form.
The university official web colors are blue (#0054a6) and red (#d9192c). Other colors and their purposes include:
- Blue is a primary color used for headings and backgrounds.
- Red is an accent color used for buttons and alerts.
- Cool grey (#474c55) is a secondary color used for body text, headings, and backgrounds.
- Very light grey (#edeff0) is used for backgrounds only.
- Light grey (#a7aeb2) and light blue (#6daadd) colors are additional accent colors used only as a decoration for an inactive user interface components. Light grey and light blue produce low contrast ratio and should not be used for text or backgrounds.
Helvetica Neue font family is acceptable. Helvetica Neue Regular is used for body text, and Helvetica Neue Bold with reduced letter spacing (Tracking -80) is used for headings.
If Helvetica Neue is not available, the Arial typefaces are acceptable as a replacement.
Buttons or Call to Actions
Header & Footer
The official University's website header features a three-color Go West UWG Interstate Shield in the upper left corner, top links and icons, a primary navigation (on blue), and a background image. In addition a secondary navigation (on cool grey), a page title, a parent page name, and breadcrumbs are present on all web pages used to conduct core university business or academic activities.
The workflow you use will vary depending on your department, the most common workflow pattern is two person workflow with an influencer and an author/editor/publisher.
An influencer initiates, consults, has a voice in what gets written and published for a particular area, signs-off on content as needed and has subject matter expert knowledge.
An author creates content that aligns with established guidelines and consults with the influencer.
An editor creates pages and edits text inside OU Campus, checks, approves the content within a particular area, catches errors and holds authors accountable to established guidelines.
A publisher does all final checks and publishing.
UWG Website Inventory lists all departmental web pages used to conduct core university business or academic activities. Individual non-CMS web pages published by students, employees or non-university organizations that are hosted by the university and do not conduct university business or academic activities are not included. If your departmental website is missing from the list, or information is incorrect please use this form to submit an update.