On Wednesday, April 1. 2020, Georgia Gov. Brian Kemp announced a shelter-in-place order for the entire state of Georgia, effective Friday, April 3, and to continue until Monday, April 13, in light of the global COVID-19 situation.
For those requesting records for the University of West Georgia, please note regular business operations have been altered; therefore, access to university records may be limited. Requests may continue to be submitted using the online submission form or by emailing firstname.lastname@example.org.
Thank you in advance for your patience.
Open Record Requests
The Georgia Open Records Act is a state statute that applies to all departments and individuals within the University of West Georgia. The Act requires that public records be open and available for inspection by a requesting party within a reasonable amount of time after the receipt of the request unless exempted by law from disclosure (e.g., student educational records).
The University of West Georgia has designated an Open Records Officer for the University, to whom all Open Records Act requests should be made. The Open Records Officer is responsible for ensuring compliance with the Georgia Open Records Act and coordinating the University’s search, retrieval, and disclosure of records pursuant to open records requests, subpoenas, and requests for production of documents for non-party.
The University requires all written record requests to be made upon the duly appointed Open Records Officer. The 3-day response period begins when the Officer receives the written request.
Individuals Requesting Documents
UWG recommends using the online submission form or by emailing email@example.com to submit your request. Although the use of the form is not required, it is designed to help requestors provide enough detail to clearly identify the records desired. Please be advised that some documents may not be released due to privacy laws or statutes that prohibit their release. All written requests containing personally identifiable information (PII) such as social security numbers, date of birth, etc., shall be sent by mail or fax.
You will be assessed a $.10 per page copy fee of any information that you request. You will also be charged a search and retrieval fee based on the hourly rate of the lowest-paid, full-time employee who retrieves and copies these documents beyond the fifteen (15) free minutes allowed by statute. The Open Records Officer is not required to contact you with an estimate before fulfilling a request unless the costs exceed $25.00.
Members of the University Community
Any Open Records requests must be forwarded immediately upon receipt to the Open Records Officer for initial response on behalf of the University. An individual department should NOT contact the person making the request, even for clarification, unless directed to by the Open Records Officer.
Open Records requests received by University personnel must be faxed, e-mailed, or delivered in-person to the Office of Institutional Effectiveness and Assessment, Sanford Hall, Suite 112. Requests containing personally identifiable information (PII) such as social security numbers, date of birth, etc., shall be sent by e-mail.
revised Feb 2020