Leaving your department or the University? Before you go… there are a few records management steps to complete prior to your exit. These steps ensure records are maintained for their full retention period and records on destruction hold because of a public records request, audit, or litigation remain accessible until the matter is resolved.
As you meet with your supervisor to plan for your exit, include electronic and paper records in your conversation. Use this resource as a guide in conversations and planning. Best of luck on your next adventure!
|Provide a completed copy of this checklist to your supervisor prior to departure|
Provide a completed copy of this checklist to your supervisor prior to departure
For all records with continuing retention requirements or administrative value in your possession and records on destruction hold because of a public records request, audit, or litigation:
Records that are past retention and do not have any continuing administrative value can safely be shredded or deleted.
Remember any destruction of official university records must be documented. Coordinate with your department’s designated Records Management Liaison (RML) to complete the Certificate of Destruction Form.