Administrator: An upper level, University official.

Advisors: Refers to the individual who assists a student or organization with conduct hearing preparation. An Advisor is any individual the student or organization chooses.

Alleged: Student or organization with a pending charge.

Board Facilitator: Person responsible for guiding the Board through the Formal Hearing process and following outlined Student Code of Conduct protocol to ensure consistent process.

Business Day: A University operational day (Monday-Friday, 9am-5pm).

Complainant: Person reporting possible misconduct or academic dishonesty against a student. The University may also act as a Complainant.

Deferred Suspension: Suspension held or set aside provided the student completes other sanctions including, but not limited to, community service and review meetings. Failure to abide by the terms of a deferred suspension will most likely result in immediate suspension.

Discrimination: The practice of unfairly treating a person or group of people differently from other people or groups of people.

Enrolled Student: A student with a UWG course schedule.

Excessive Collaboration/Fabrication: Students working on academic assignments/projects/labs in a manner not approved by the professor/instructor that result in the swapping, sharing, conferring of ideas, statements, or outcomes.  Students collaborate excessively when they abandon, wittingly or unwittingly, their own words or outcomes, and adopt, claiming them as their own, the ideas of their collaborator.

Formal Hearing: The process by which an administrative hearing officer or board hears a case, determines facts, information, and evidence relevant to the case. The administrative hearing officer or board then renders a decision on whether or not a violation of the Student Code of Conduct has occurred. If a determination of responsible is made, then appropriate action plans or sanctions may be required.

Hearing Officer: Any person(s) authorized by the University to process conduct cases and administer the conduct resolution.

Imminent Threat Assessment: A required assessment meeting with the Dean of Students or a designee to determine whether a student’s alleged conduct and surrounding circumstances reasonably indicate that his or her continued presence on the University campus poses a serious and immediate threat or danger to others or to ensure equal access to the University education programs and activities.

Informal Conduct Hearing: An informal, non- adversarial meeting between a student and a hearing officer.

Interim Suspension: The temporary suspension of a student pending the outcome of the University conduct process.

Matriculation: Begins the first day of classes on the student’s first semester of enrollment, and continues until a student graduates or withdraws permanently.

Medical Amnesty: The University does not want to discourage students from seeking medical assistance; therefore, students involved in an incident may not be charged with the possession or consumption of drugs or alcohol if a student calls for assistance for either him or herself or others who have participated or witnessed the incident.

Plagiarism: Includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment.  It also includes the unacknowledged use of materials such as term papers or other academic materials prepared by a person other than the submitting student.

Pre-Hearing Conference: The procedure usually held prior to a formal adjudicatory hearing.

Preponderance of Evidence: Evidence, information, or statements that would lead a reasonable person to conclude that it is more likely than not that the act in question did occur.

Reasonable Person: A hypothetical person in society who exercises average care, skill, and judgment in conduct and who serves as a comparative standard for determining responsibility.

Respondent: A student who has been referred to the Office of Student Conduct for a possible and/or alleged violation of the Student Code of Conduct.

Sanction/Action Plan: Required educational and/or punitive actions imposed by the hearing officer when a student is found responsible for a violation of the Student Code of Conduct. Sanctions/action plans must be completed by a stipulated deadline.

Student Organizations: Any number of persons who have complied with the formal requirements for University recognition.

University: The University of West Georgia and all extended campuses.

University Group: An officially registered University affiliated group.

University Official: Any person assigned administrative, professional, or staff responsibilities for the University and any or all affiliated campuses.

University Premises: All land, buildings, facilities, and other property in the possession of, or owned, used, or controlled by the college (including adjacent streets and sidewalks).

Written Notice: An official University notice informing the student of any type of conduct issue.