Administrator: An upper level, University official.

Advisors: An individual that assists a student or organization with conduct hearing proceedings. An Advisor is any individual the student or organization chooses. 

Alleged: Student or organization with a pending charge.

Business Day: A University operational day (Monday-Friday, 9am-5pm).

Cheating: Cheating means using, attempting to use or aiding others in using unauthorized materials, information, or study aids. It also means excessive collaboration or gaining unauthorized access to unauthorized materials. 

Complainant: Person reporting possible misconduct or academic dishonesty against a student. The University may also act as a Complainant.

Deferred Suspension: Suspension held or set aside provided the student completes other sanctions. Failure to abide by the terms of a deferred suspension will most likely result in immediate suspension.

Discrimination: The practice of unfairly treating a person or group of people differently from other people or groups of people.

Due Process: A legal concept ensuring that a student's life, liberty, and property interests are not violated through institutional decision making. The safeguards put in place before and during disciplinary action include notice and the opportunity for a hearing. The amount of process given is dependent on the severity of the potential deprivation or loss (i.e. Suspension or expulsion level cases will be afforded a greater amount of process than will other cases.)

Enrolled Student: A student with a UWG course schedule.

Excessive Collaboration: Excessive collaboration means the end result of all idea swapping, sharing, brainstorming, and conferring has obliterated one student's voice and replaced it with that of another. Student writers collaborate excessively when they abandon, wittingly or unwittingly, their own words and adopt, claiming them as their own, the ideas or exact phrasing of their collaborator. 

Fabrication: Fabrication  means falsification or unauthorized invention of any information or citation. 

Formal Hearing: The process by which a hearing officer hears a case, determines facts, information, and evidence relevant to the case. During the hearing, witnesses may be called and the hearing will be recorded. Following the hearing process, the hearing officer renders a decision on whether or not a violation of the Student Code of Conduct has occurred. If a determination of responsible is made, then appropriate action plans or sanctions may be required. 

Hearing Officer: Any person(s) authorized by the University to process conduct cases and administer the conduct resolution.

Imminent Threat Assessment: A required assessment meeting with the Dean of Students or a designee to determine whether a student’s alleged conduct and surrounding circumstances reasonably indicate that his or her continued presence on the University campus poses a serious and immediate threat or danger to others or may prohibit equal access to the University education programs and activities.

Informal Conduct Hearing: An informal meeting between a student and a hearing officer. These hearings are not recorded and students are not permitted to bring or question witnesses. 

Interim Suspension: The temporary suspension of a student pending the outcome of the University conduct process.

Matriculation: Begins the first day of classes on the student’s first semester of enrollment, and continues until a student graduates or withdraws permanently.

Medical Amnesty: UWG encourages the responsible use of alcohol. The Medical Amnesty Policy encourages all students to make responsible decisions in life-threatening situations that result from alcohol or other drug use, and to seek medical attention for anyone who is in danger due to intoxication or blood alcohol poisoning. Medical Amnesty applies only to alcohol or other drug-related medical emergencies but does not apply to other situations, which also include prohibited conduct such as assault, property damage, or distribution of illegal substances. Please see the Student Code of Conduct for more information on the Medical Amnesty Policy. 

Plagiarism: Plagiarism means representing the words or ideas of another as ones own. Direct quotations must be indicated and ideas of another must be appropriately acknowledged. Plagiarism also includes "self-plagiarism" which includes the reuse of ones own work without acknowledging that one is doing so or citing the original work. 

Preponderance of Evidence: The standard of proof used in the University of West Georgia Student Conduct Process. In order for a student to be found responsible for a violation, the evidence must indicate that it is more likely than not that the violation occurred. 

Reasonable Person: A hypothetical person in society who exercises average care, skill, and judgment in conduct and who serves as a comparative standard for determining responsibility.

Respondent: A student who has been referred to the Office of Community Standards for a possible and/or alleged violation of the Student Code of Conduct.

Sanction/Action Plan: Required educational and/or punitive actions imposed by the hearing officer when a student is found responsible for a violation of the Student Code of Conduct. Sanctions/action plans must be completed by a stipulated deadline.

Student Conduct Board: A peer-level hearing body which is comprised of and chaired by students. The Student Conduct Board meets during the year as needed and is responsible for hearing conduct cases involving alleged violations of the Student Code of Conduct. 

Student Conduct Board Facilitator: Office of Community Standards staff member responsible for guiding the Board through the student conduct board hearing process and following outlined Student Code of Conduct protocol to ensure a consistent process.

Student Conference: The procedure usually held prior to a formal administrative or Student Conduct Board hearing where a student will be informed of his or her rights and responsibilities moving forward. 

Student Organizations: Any number of persons who have complied with the formal requirements for University recognition.

University: The University of West Georgia and all extended campuses.

University Group: An officially registered University affiliated group.

University Official: Any person assigned administrative, professional, or staff responsibilities for the University and any or all affiliated campuses.

University Premises: All land, buildings, facilities, and other property in the possession of, or owned, used, or controlled by the college (including adjacent streets and sidewalks).

Written Notice: An official University notice informing the student of any type of conduct issue.