Your housing contract is a legally binding agreement for the full academic year (Fall and Spring semesters).
Once submitted, you are financially responsible for all housing charges unless your cancellation request is approved under specific criteria. By signing your housing contract, you agree to: live on campus for the full academic year and pay all associated housing costs.
Frequently Asked Questions
Can I Cancel My Housing Contract?
Cancellation is not automatic and is only approved in limited situations. Housing can assist with room changes, but the contract will remain active. Submitting a request does not guarantee approval.
You may be eligible to cancel your contract if you experience one of the following during the time of your active contract:
Withdrawel from the University
Graduation (mid-year/December)
Marriage
Birth of a child
Death of a parent or sibling
Active Military Deployment
Approved academic program requiring relocation (e.g., student teaching, internship)
Financial Hardship
Medical Hardship
How Do I Submit a Cancellation Request?
To request cancellation, you must:
Complete the Release of Contract Cancellation Request form in the UWG Housing Portal
Provide supporting documentation related to your specific reason for requesting a contract cancellation
Withdrawel from the University
UWG Withdrawel Form with all required signatures (Registrar's Office)
Graduation (mid-year/December)
Copy/screenshot of graduation application
HRL will also confirm information with UWG Registrar
Marriage
Copy/screenshot of your marriage certificate
Birth of a child
Copy/screenshot of the childs birth certificate
Death of a parent or sibling
Copy/screenshot of online or printed obituary
Active Military Deployment
Official military orders
Approved academic program requiring relocation (e.g., student teaching, internship)
Official University or sponsored program offer letter with city, state, and zip code
Financial Hardship
Personal Statement
Full FAFSA Summary that shows name, all Federal Student Aid offered, and Student Aid Index (SAI) number
Financial Hardship Addendum
Medical Hardship
Personal Statement
Medical Hardship Addendum (completed by treating physician)
Requests submitted without documentation will be denied.
What Are My Options If My Housing Cancellation Request Is Not Approved?
If your request is not approved:
You are still responsible for the full housing contract
Housing may offer a room change to better meet your needs
You may submit an appeal if you have new or additional information.
Decisions are typically made within 10 business days
Can I Cancel My Contract If I Am Unhappy With My Roommate Or Room?
If you are unhappy with your roommate or your room, start by connecting with your building staff as soon as possible. This includes your Resident Assistant (RA), Service Desk, Resident Director (RD), or Residence Life Coordinator (RLC). They will help you talk through your concerns, offer strategies to improve the situation, and, if needed, guide you through next steps such as mediation or exploring a room change.
Our goal is to help you find a comfortable and successful living environment, and your building staff are the first step in making that happen.
Fall Cancellation Deadlines
Dates
Fee
On or before January 31 if contract start is in summer or fall semester of same year
No Cancellation Fee
February 1 - May 1
$250
May 2 - June 30
$500
July 1 - August 15
$1,500
August 16 - October 31
100% of fall balance, 75% of spring balance
November 1 - end of lease
Remainder of lease balance
One-Semester Contract Only Deadlines
It is important to note that one-semester only contract can apply to any single semester (i.e., spring, summer, and fall).
Dates
Fee
On or before at least three months prior to contract start
