All residents are responsible for abiding by these regulations, in addition to all state and local laws, and the UWG Student Conduct Code.
Policies below labeled with an asterisk* denote that they are included in the Student Code of Conduct. These policies may be further specified for Housing property. It is important that you read and understand all policies fully.
All students are provided with a MyUWG e-mail account. It is the student's responsibility to check his or her e-mail daily. Housing and Residence Life (HRL) conduct charges will be sent to students' UWG e-mail accounts from a system called Maxient.
For students residing in The Village, please refer to The Village Regulations.
All violations of the policies, laws, and codes will be subject to the UWG conduct process, in addition to local and state judicial processes when applicable.
Georgia state law forbids the consumption or possession of alcoholic beverages by persons under the age of 21. Therefore, all alcohol is strictly prohibited in residence hall rooms where all contracted students are under the age of 21.
The possession or consumption of alcoholic beverages by those of legal age on campus is permitted. Residents who are of legal age may possess and consume alcohol in their unit with the door closed. The amount of alcohol permitted is a standard of reasonable and responsible consumption.
Common source containers, party balls, kegs, etc. are prohibited.
Open containers must be kept within the privacy of the residence hall room/suite. Please note that hallways are considered public places; if the door of a residence hall room/suite is open, the room is considered a public place.
Please refer to Acceptable Appliances and Other Items for Residence Halls. At no time are appliances with exposed heating elements allowed. Cooking appliances must always be attended while in use in order to prevent fires. Possession or use of any of the “not approved” items is prohibited.
Each resident is responsible for taking part in the security of the residence hall. Allowing entry of unescorted individuals and propping open outside doors all compromise the safety of the hall and all the residents of the hall. These and similar behaviors are prohibited.
Students can not utilize the emergency exit doors unless there is an emergency in the building, and evacuation is needed. Opening the door to any degree, during any situation that is not considered an emergency, will result in a $50 fine.
All residence halls are equipped with a card access system which allows entry only to a student's assigned residence hall using the student ID as a key. Residents who lose their ID must report the loss immediately to the ResSTAR office or University Police so that the lost card can be deactivated. Residents are prohibited from loaning their ID to another person, propping outside doors, or otherwise circumventing the card access system.
Students will be held responsible for any and all damages to, or loss of, University property within their assigned residence hall. In the event of damage within a student's room, all occupants assigned to the room may be held responsible. In the event of damage to hallways or common areas, students residing within that area may be held responsible.
Behavior that may not be specified within the Student Code of Conduct, including, but not limited to: water/shaving cream fights (pranks), non-compliance with a request from a HRL staff member, etc. will not be tolerated and could result in conduct action and dismissal from University Housing. Unwelcome and offensive language may result in conduct action if it is so severe, pervasive, and objectively offensive that it denies or limits an individual’s ability to work, or to participate in or benefit from an educational program or activity.
Fire Safety Equipment includes but is not limited to: any vehicle, tool, equipment, water supply, or other instruments or facilities used in the detection, reporting, suppression, or extinguishment of a fire.
All residents are required by state law to evacuate any building in which the fire alarm is sounding.
Incense, candles, gasoline, open flames, potpourri burners, and incendiary devices of any kind are not permitted in the residence halls. Charcoal starter fluid is not permitted in individual student units and may only be stored in hall staff offices for programmatic use.
Please note: possession, use, furnishing or sale of explosives and fireworks are a violation of the Student Code of Conduct (section 10.00)
Hover boards: Because hover boards have been declared a potential fire hazard, the possession or storage of electronic skateboards including self-balancing boards/scooters and other similar equipment in all University residence halls, apartments and The Village houses is prohibited.
Public area furniture may not be removed or moved to individual rooms or outside the facilities. All furniture in residents' rooms must remain intact and within the room. Financial restitution may be pursued through common area billing and/or the student conduct process for public area furniture that needs to be relocated or replaced.
These regulations apply to the residents contracted to occupy a space in any facilities operated by the Department of Housing and Residence Life at the University of West Georgia and their guests. Some individuals and communities may have additional guidelines. Residents should consult the Housing Staff and heed all posted guidelines and policies.
Guests are defined as any person who is not contracted to live in the entered complex. Contracted residents entering the building without proper identification who do not request a staff-assisted lockout will be considered a guest and must follow all guest policies.
- An overnight guest is defined as any person(s) that are planning to stay after visitation
hours (2 am) have elapsed in non-24 hour facilities.
- Overnight guests are allowed only with the consent of other roommates/suitemates and
are restricted to a maximum 3-night stay within a 7 day period.
- In 24-hour visitation facilities, an overnight guest is defined as a visitor who stays
for more than 12 hours.
- The host of the potential overnight guest must register their guest through the “Overnight Guest Form”. This form must be submitted no later than 12 hours prior to the requested night.
- Children under the age of 15 are not permitted to stay overnight in the residence halls.
Each resident is responsible for taking part in the security of the residence hall. Allowing entry of unescorted individuals and propping outside doors all compromise the safety of the hall and all the residents of the hall. These and similar behaviors are prohibited.
Transferring keys or ID cards is a violation of the Housing and Residence Life Residence Hall Regulations. The student issued the room key and ID card is responsible for these at all times. Individuals found in possession of another person(s) ID or Key will be documented and sent through the Student Conduct process.
Additionally, unauthorized access to university facilities is prohibited by Section 18.01 of the Student Code of Conduct.
Resident Rooms/Suites are to be occupied only by those assigned to the room/suite by Housing and Residential Life and are not to be occupied by or loaned to other residents or non-residents. Extended guest stays in excess of prescribed limits can be considered unauthorized occupancy.
Cohabitation in residence hall rooms/suites is prohibited. Cohabitation is defined as behavior indicating a room occupant is sharing his/her assigned space with a person who is not contracted to the room. Cohabitation is also defined as a guest’s presence on a regular or continued basis that may infringe upon the contracted student’s right to privacy, sleep, or study.
Children under the age of 15 are not permitted to be in the residence halls from 10pm-8am.
We are upgrading our cable and wifi. We will release more information regarding which smart devices are appropriate in the residence halls as soon as possible.
All residents must vacate the residence hall within 24 hours after their final exam, but no later than 6:00 p.m. on the final day of finals, unless permission to remain in the building was approved by the HRL Office.
In the interest of personal safety and out of respect for the hall environment, students may not play sports or ride bikes, skateboards, hover boards, self-balancing boards/scooters, etc. in the common spaces of any university residence hall, apartment, and/or The Village house.
Upon check-in, each resident is issued a key. Every resident is expected to carry his/her key at all times.
In the interest of safety and security, residents are prohibited from giving their room key to anyone else to use. Duplication of room keys is also prohibited. If you have lost your key please refer to our Lost Key policy.
The disposal of any form of litter in any place other than a designated receptacle is prohibited. Furthermore, bathroom trash cans are intended only for bathroom trash. It is expected that students dispose of their personal room trash in the outdoor dumpsters near each building.
Every student has the right to study or to sleep in his/her room when needed. For this reason residents must respect quiet hours from 10:00 p.m. to 8:00 a.m. daily. Noise heard outside of a closed room door or within student rooms from the hallways will be considered excessive and in violation of the noise volume policy. Quiet hours will be enforced 24-hours daily during exam periods.
Out of respect for others, residents are expected to keep noise at a reasonable level 24 hours a day. Residents are expected to comply with reasonable requests from fellow residents or staff to take measures to reduce their noise levels.
Use of amplifiers is restricted.
In order to avoid potentially dangerous situations, hallways, lobbies, stairwells, and common areas of traffic must be kept free of obstruction at all times.
Small fish in bowls or aquariums (maximum capacity of ten gallons) are the only pets allowed in the residence halls.
When a resident checks out of their room, they are also to remove all of their personal belongings. If any belongings are left, they fall within the following two categories.
- Abandoned: All items left behind and have a known owner are considered abandoned and must be reported to the building supervisor (Residence Life Coordinator or Resident Director) or professional housing staff member.
- Lost: All items left behind in common areas, with no known owner, are considered lost and must be reported to the building supervisor or professional staff member. Lost items should be held in a Lost and Found in the building where they were collected for 60 days. If items are not claimed within 60 days, these items are picked up by Logistics and prepped for donation.
Confiscated Items: Items that are listed on Housing and Residence Life website as not approved items will be confiscated by HRL staff and an incident report will be filed. Residents will be notified of this violation and will have 10 business days to retrieve these items from their building staff. These items will need to be placed in a vehicle or taken home and not returned to the residential space. If the student does not pick the items up within the 10-day window, the items will be disposed of or donated.
Handling Fees for Abandoned or Lost Property: Handling Fees are assessed based on “armloads”. The Logistics Team member must document how many “armloads” it takes to remove items. If an item takes two people to move, it is considered 2 armloads.
Student Retrieval of Boxed Belongings: If a student feels that they have abandoned, lost, or confiscated possessions that are in the storage of the Housing and Residence Life Department, they can do the following to retrieve these items.
- Use the Current Resident Help Request Form and select “Property Retrieval” as the Topic Type.
- Email at Housing@westga.edu with the following information.
- Student name and ID.
- Former building and room information
- Possible description of items that were left.
- Call the UWG Housing Office at (678) 839-6426.
Residents are required to follow the requests of all University officials who are in the performance of their duties. These individuals include (but are not limited to): Housing & Residence Life Student Assistants, Resident Assistants, Resident Directors, Area Coordinators, etc. Their directions may include, but are not limited to providing current identification, lowering noise volume, leaving a building, ceasing inappropriate behavior, etc.
Students and belongings on the roof of any University building is strictly prohibited.
Unauthorized room alterations may result in damage to university property, and as such are prohibited. Room alterations are defined as: any changes in the original condition of the room including but not limited to: painting, building a wooden structure, putting up shelves or using wall paper borders/non-removable wall decals. (Please refer to Acceptable Appliances and Other Items for Residence Halls.
- Attach shelving to the walls
- Attach carpet to the floor with tape or glue
- Attach television wall mounts
- Paint room or closet doors
- Remove light fixtures or covers
- Remove any University furniture from the room
- Put nails or hooks in the walls or ceilings
- Use any type of adhesive substance that might remove paint or damage walls or floors
The Housing and Residence Life department encourages and welcomes students to decorate their room in a manner in which they would be comfortable, with discretion. Space outside the interior of one's assigned room (e.g., visible through windows, and door exteriors) is considered public space and is maintained under the jurisdiction of Housing and Residence Life. Residents have the right to approach anyone who displays a decoration which they believe to be offensive or obscene in order to discuss their concern. Students may be asked to remove offensive material from public view. Materials posted in rooms such as posters, pictures, etc. must be agreed upon by all roommate(s).
The University does not permit door-to-door sales, posting advertisements on bulletin boards, doors, or walls, or solicitation of any form within the residence halls without prior approval of the Housing and Residence Life Office. Violations of this policy should be reported immediately to the residence hall staff.
Removing window screens, throwing objects from windows, or running antennas or other wires from windows may endanger residents and is not permitted