Current Vaccine Distribution Phase: PHASE 1A+

NOTE: The state of Georgia has not yet supplied vaccines to UWG.

The Georgia Department of Public Health (DPH) has designated the University of West Georgia as a distribution site to provide vaccinations directly for all students, faculty, and staff during spring and summer semesters of 2021.

COVID-19 Vaccine
Photo Courtesy of Hakan Nural

Currently, UWG is approved to administer the vaccine to UWG faculty, staff, and students identified by DPH to be in Phase 1A+, which includes healthcare workers in clinical settings (including students in clinical locations); first responders; and adults aged 65 and older (and their caregivers as applicable). Students who qualify as a healthcare professional in a healthcare environment via their academic program will be contacted directly for the option to participate in the vaccination program.

UWG faculty and staff received an email on Jan. 25 with a personalized link to a vaccine request form to determine the number of individuals interested in receiving the vaccine through UWG. Employees are not required to complete the request form; however, UWG cannot guarantee availability of the vaccine for those who do not respond or who indicate on the request form they do not want the vaccine.

The university is awaiting direction from DPH to move to the next stage of vaccine administration, Phase 1B, which will include all UWG faculty and staff. Phase 1C will include students with underlying medical conditions between the ages of 16-64. Phase 3 will cover the remainder of students who were not eligible in a prior phase. The timing for Phases 1B, 1C, and 3 is still pending from the DPH.

UWG is working to plan the logistics of administering the vaccine in a safe, efficient manner. Please closely monitor your email and trust only official UWG communications or information posted directly on the UWG COVID-19 website.

Please continue to Protect Our Pack against COVID-19 by wearing a mask, practicing physical distancing, and frequently washing your hands. Check the Guidance on COVID-19 Decision Tree for steps you should take if you're feeling sick or have been exposed to someone who has tested positive for COVID-19.

We will update this webpage with answers to frequently asked questions and other updates as they become available. If you have questions or concerns, please email

Frequently Asked Questions


All UWG employees (including those who are part-time) received an email on Jan. 25 that provided a unique link and directions on how to complete the COVID-19 Vaccine Request form. Information from the form, which will remain anonymous, will be used to identify the quantity of doses needed and the phase that the employee will be eligible to participate.


Students who are eligible for Phase 1A+ or 1B (defined below in the question “What are the phases of vaccine distribution?) will be contacted when the vaccine becomes available to schedule an appointment to receive the vaccine. All other students will receive an email when the vaccine becomes available for Phase 3 with directions on how to request the vaccine.

Although it is currently not required, all members of the UWG community are strongly encouraged to receive the vaccine as it is a critical component to Protect Our Pack and help end the pandemic.

Following guidance developed by the Georgia Department of Public Health, UWG will begin vaccinating employees and degree-seeking students age 65 and older (and their caregivers), first responders, and healthcare workers (including students) in clinical settings once dosages are received and ready for administration.The timing for future phases of vaccine administration is still to be determined.

Clinical staff from UWG Health Services and volunteer faculty, graduate students, RN-to-BSN students, and supervised undergraduate students from the Tanner Health System School of Nursing will administer the vaccine.

The Centers for Disease Control and Prevention (CDC) has defined three phases for the distribution of the COVID-19 vaccine. The Georgia Department of Public Health (DPH) provides direction on which populations fit into each phase.

Phase 1 – Defined Critical Populations

  • Phase 1A+ – healthcare workers, long-term care facility staff, adults 65 and older and their caregivers, law enforcement, fire personnel, dispatchers, emergency operators and other first responders, or students who are in clinicals.

  • Phase 1B – essential workers (all UWG employees and students in school placements fit into this category)

  • Phase 1C – persons aged 16-64 with medical conditions that increase the risk of severe COVID-19 illness (includes UWG students who meet this criteria)

Phase 2 – Increased COVID-19 Vaccine Availability

Other critical populations

Phase 3 – Vaccine Supply Widely Available

General population (UWG students who did not meet requirements from previous phases are included in this category)

The DPH determines the timing and eligibility requirements for the delivery of the COVID-19 vaccine for the state of Georgia. UWG must comply with these guidelines as we administer the vaccine.

Currently, the state of Georgia is in Phase 1A+ (see previous question).

Timing for Phase 1B and later phases have not been determined. Please check back to this site for the latest updates.

UWG has been approved to distribute the COVID-19 vaccine to its employees, students, and immediate family members of its employees. UWG must abide by DPH guidelines on when individuals are eligible to receive the COVID-19 vaccine.

Because of limited availability of the COVID-19 vaccine, UWG will prioritize providing the vaccine to employees and students. If UWG is able to service eligible employees and students and there is availability of the vaccine, eligible immediate family members of UWG employees will be able to receive the vaccine.

Yes, UWG has been designated as a distribution site for the COVID-19 vaccine, enabling the vaccine to be administered on campus to students, faculty, and staff. At this time, UWG will administer vaccines at both the main Carrollton campus and UWG Newnan.

For Students

Based on Georgia Department of Public Health recommendations, we expect to vaccinate the general student body in later vaccination phases through the spring and summer semesters.

In anticipation of the vaccine’s availability for future phases, students will receive a survey in their official UWG email account requesting information to determine those individuals interested in receiving the vaccine on campus.

For Employees

All employees received the COVID-19 Vaccine Request Form in their official UWG email accounts on Monday, Jan. 25, regarding their interest in receiving the COVID-19 vaccine.

If you complete the form and affirm that you would like to receive the vaccine on campus, you will receive an email when it is time to schedule your vaccination appointments for the first and second doses.

There are currently two types of COVID-19 vaccines (Pfizer and Moderna). As of now, UWG does not know which vaccine we will receive.

There will not be any out-of-pocket costs for individuals choosing to receive the vaccine on campus.

Yes, you can receive your vaccination during your regular work hours.

While you do not need to submit a leave request, you should coordinate the time away with your supervisor to find a time that works best given your job responsibilities. Please allow approximately 30-45 minutes for your vaccination appointment.

Yes, part-time faculty and staff members will be eligible to receive the vaccine during the appropriate phase based on the Georgia Department of Public Health guidelines.

At this time, only currently employed UWG faculty and staff members are eligible to receive the vaccine on campus.

This information will inform the future phases for the administration of the vaccine. All information gathered from the survey will remain confidential.

No. We are only administering vaccinations to individuals who have an appointment.