• Electing Your Benefits
  • Benefits Effective Date
  • Enrolling Dependents
  • Electing Your Benefits

    Electing Your Benefits

    All employees will elect benefits utilizing the online benefits portal. The benefits portal will be available to you after you complete your orientation and all hiring paperwork is submitted to Human Resources. You will have 30 days from your hire date to elect your benefits.

    If you do not elect your benefits within 30 days of your hire date, you will not be enrolled in benefits until the next open enrollment period. Open enrollment generally occurs in November. Certain qualifying events may also trigger benefits election eligibility.  

    The only enrollment form you will need to return to Human Resources is your Retirement Election Form; if you do not submit your Retirement Election Form within 60 days, you will automatically be enrolled in the Teachers Retirement Plan. Please note that your contribution(s) will be retroactive to your hire date. With the exception of long-term care most benefit elections will be made on your benefits portal. Please notify Human Resources if you are interested in enrolling in long-term care. 

    Note: The Benefits Summary is designed solely for the purpose of providing information regarding current benefits available at the University of West Georgia to eligible employees. The policies addressed are subject to change at any time. This Benefits Summary is not intended as a legal or binding document, and does not imply or guarantee employment or entitlement to benefits. The University of West Georgia is a unit of the University System of Georgia (USG). The Benefits Summary is not intended to be a substitute for official University System Policy. University System of Georgia benefits information can be found at the USG website.

  •  Benefits Effective Date

    Benefits Effective Date

    Benefits effective date for newly hired or newly benefits-eligible faculty and staff will be based on their hire date and the date they make their elections. Benefits will be effective on the first of the month if the hire date is on the first day of the month. If the hire or contract start date falls after the first day of the month, benefits will be effective on the first date of the month following the hire date. Per the Board of Regents, this change will ensure consistent benefits’ effective dates across all USG employee populations based on hire date.


    Susie Smith is hired on March 16th. Susie then has 30 days to enroll in benefits. Her benefits effective date will be April 1st as long as she makes her benefit elections prior to April 1. If she makes her benefit elections after April 1, her benefits effective date will be May 1.

  • Enrolling Dependents

    Enrolling Dependents

    Employees must provide required dependent documentation to the UWG Human Resources office for all dependents enrolled in insurance coverage (spouse and children) within 30 days of the start date of employment or qualifying event.

    If the required dependent documentation is not received in Human Resources within this 30 day period, insurance coverage for dependents will be dropped. 

    Please click here to view the required dependent documentation.