Managers' Guide to Student Employment

This Guide to Student Employment is intended to provide a framework for successful onboarding, training, crosstraining,
developing and retaining new student employees, with templates, suggestions and
resources to use.

Throughout the manual you will see explanations and purposes for each topic area. Additionally,
suggestions are provided to help you as you engage the student employee and build a path for
successful employment with the University of West Georgia.

Set your student employee up for success. 

Click Tailoring the Student Experience to access the guide.

Track your student employees' progress. Use these checklists along with the manual. 

Guidelines for Student Employee Compensation as of September 18, 2022

Student Assistants (SAs) are not to exceed 1,300 hours per calendar year as a UWG employee. During fall and spring semester when classes are in session, SAs may work up to 29 hours per week (requests for exceptions to exceed the weekly hour limit must be approved by the Office of Human Resources). During summer and when classes are not in session, students may work up to 40 hours per week. Note, once Federal Work Study (FWS) funds are exhausted, the department must utilize department resources to fund any deficits.

Student Employee Compensation Guidelines

Note: The nature of the job function and the unit’s budget will determine which tier is appropriate. Tier III SAs or student pay above $17.99 per hour will require review and approval by the Office of Human Resources.

SA I positions include standard, routine duties which require minimal prior training or experience. Most often, the Student Assistant I position works with other students and is frequently supervised. This classification may be used while training for a higher level.
 
SA II positions perform above-average duties of a complex nature requiring prior knowledge, skill, or training. Student Assistant II positions may be physically demanding and the work may be performed under difficult conditions. Students in these positions most often work with little supervision. This classification may be used while training for a higher level.

SA III positions include exceptional student duties of a complex nature, requiring extensive prior knowledge, skill, or training. Student Assistant III positions may include strenuous and constant physical activity. Students in these positions may take on a substantial workload, perform work with little supervision, and often have supervisory responsibilities over other student employees.

1. When does the new tiered pay structure begin?
It will begin at the start of the Sept. 18, 2022, pay period. 
 
2. How many hours is a student assistant allowed to work?
When classes are in session, student assistants are allowed to work 29 hours per week. All other times, students may work up to 40 hours per week, but shall not exceed 1,300 hours in a calendar year.
 
3. Will departments receive a budget increase to cover the increased wage requirement?
 The university will not distribute any additional budget for the new Student Compensation Pay Structure. Hiring Managers may contact your divisional Vice President or designee with questions regarding budget and funding regarding student employment opportunities.

4. Who to Contact in OHR?
Please contact stuemp@westga.edu for all student employment questions/inquiries.
For escalations only, contact Libby Carter, Talent Acquisition Manager, at lcarter@westga.edu or 678-839-6403.