Special Collections is open for use by any student, staff, or member of the public (all are welcome!)  Monday-Thursday, 8:30am - 4:30 pm, with a one-hour closure midday for lunch.

Procedures

Our materials are cataloged in the Ingram Library online catalog. Finding aids for our archival collections are available online. Digitized content is available through the Digital Library of Georgia. A small number of the collections have donor imposed or legal restrictions. We are glad to help you identify materials that fit your research interests.

All researchers are asked to complete a registration form.

Pencils, digital devices, and loose sheets of paper are welcomed in the Research Room. Please check all bags, cases, coats, hats, pens, and other materials into lockers that are available for your use.

Reproduction Information and Fee Schedule

You are welcome to your personal phone or other device to take images of the materials. However, personal scanners, or other tools that have direct contact with the surface of the materials, are not allowed. Please ask for assistance in setting up the research materials for photography. We have books supports, book weights, and other devices that can help improve visability of the materials while also protecting their integrity. 

Special Collections offers high resolution scans, pdf scans, and paper photocopies. Because of limited staffing, there may be significant delays in reproduction request turn-arounds. Reproduction requests from current UWG students, faculty, and staff will be prioritized. Requests will be reviewed and will be approved or denied by Special Collections staff in consideration of the preservation needs and fragility of the materials. If approved, reproduction requests will generally be limited to 25 pages per person per academic term.

Audio recordings (reel-to-reel, audio cassettes, VHS tapes, etc.) in Special Collections can only be listened to or viewed if a user copy is available because of the fragility of the formats. If a user copy does not exist, a digital reproduction can be made at the researcher's expense.Reproduction requests for audio-visual materials are at the discretion of library staff in consideration of the condition of the original media, as well as time and labor requirements to produce digital file/s. Reproduction requests are limited to one hour of staff time. This includes, but is not limited to: digitization, metadata creation, transportation/shipping, and other tasks associated with audio-visual material orders. Digitization for audio-visual materials may be done by external vendors. Special Collections will provide a list of vendors and will request bids, copying the requesting researcher so they can choose the vendor. All vendors must be approved by Special Collections for the security and preservation of the materials. The vendor will bill the requesting researcher directly for reproduction services. Reproduction requests, if beyond one hour of time and an external vendor is needed, will also incur additional fees charged by Special Collections to cover a $13 per hour labor fee, packing materials, and shipping costs. An invoice, payable to Ingram Library Special Collections, will be emailed to the requesting researcher at the time the audio-visual materials are shipped to the vendor for digitization. Rush orders are not possible.

  • Copies on paper or electronically (PDF): 25 cents per page
  • High resolution scans (300-600 dpi): $10.00 per item

Special Collections reserves the right to determine whether or not an item may be copied.

It may not be possible to copy materials over the size of 11" x 17".

An invoice will be sent with delivery of reproductions, either by postal mail or email.

For more information, please contact Special Collections at special@westga.edu.

 [Photo of students using library in Administration Building from 1921 Fourth District A&M Bulletin.]