Design and Pre-Press
The Department of Print Services operates Macintosh computers supporting a variety of software packages. Most MAC and PC word processing files can be brought into our system.
The Print Services staff is available to help you make your printing decisions, but it's a good idea to have several basics in mind before you bring in your print request. To place a job or to obtain an quote, you will be asked about:
- The number of copies you want to have printed.
- Photos and artwork to be used.
- The account number to be charged.
- The type of paper to be used.
- How the project is to be finished and bound.
- When completed project is needed.
The Department of Print Services has hundreds of styles available. If you are using a special font, please make sure to include it in your files.
All jobs must be proof read by the customer at least once, and the proof must be returned with its signed and dated proof ticket before work can continue. Even those jobs you submit electronically need to be reviewed. While we try to identify problems, the volume of pages produced daily makes it impossible for staff to thoroughly check your proof for you. This important stage marks the last chance to identify problems and fix them easily and inexpensively.
(See How to Read a Proof.)
Here's how our proof reading system works:
- When a proof is ready, the individual listed on the printing request will be notified. The customer should pick up the proof and return it within 24 hours. Any time lost at this stage may be added to the time needed to complete the job. Proof reading times for larger jobs, such as academic journals, books, and catalogs will be scheduled with the customer when the job is placed.
- Every effort will be made to contact the person whose name is on the printing request when the proof is ready. If that person is unavailable, a message will be left with the department. Contact dates and times are noted on the proof ticket, and we will try again to notify you after two or three days if the proof is not picked up.
- The proof ticket attached to your proof should be signed and dated, with the appropriate box checked to indicate your preference:
- Okay, ready to print (no corrections)
- Print with corrections
- Revised proof required
- Once a final proof has been signed and released by the customer, Print Services is responsible for corrections noted on the final proof only. The customer must check to be sure any errors noted on previous proofs have been properly corrected. Errors that appear on the finished job, but that were not noted on the final proof, are the responsibility of the customer.
- A proof reading checklist is provided on the How to Read a Proof page. It is especially important that you use this or some other checklist if you are producing a newsletter, journal, or other large printing job.