• Request an Official UWG Transcript

    Official UWG Transcripts are processed by the Enrollment Services Center. There are three options for delivery of an official transcript. First, transcripts can be mailed using standard USPS delivery. Second, transcripts may be ordered for pick up at the ESC. Please note transcripts are destroyed 30 days after the request date. You must have a valid photo ID at the time of pick up. Third, transcripts may be ordered to be emailed in PDF form (National Student Clearinghouse option only). Please note that our office cannot fax a transcript for you. If you wish to fax your transcript after you receive it from the ESC, it will be considered unofficial. Please review the following four options for obtaining your official transcript from the ESC.

    1. myUWG(currently enrolled students only)
    2. BanWeb (currently enrolled students or former students that have attended UWG since 1998).
    3. National Student Clearinghouse(former students that have not attended UWG since 1998, any student requesting an official transcript in PDF form).
    • myUWG
    • BanWeb
    • National Student Clearinghouse
    • myUWG
      1. Login to your myUWG account
      2. Click on the BanWeb tab in the upper right
      3. Click on the "Student Services & Financial Aid" link
      4. Click on the "Request Official Transcript" link
      5. Complete your request by following the directions in BanWeb. *You must insert a complete address for requests for mail. If the address is incomplete, your transcript request will not be processed.
    • BanWeb
      1. Go to your BanWeb account at banweb.westga.edu
      2. Click Login
      3. Enter your 917# or Social Security Number into the "User ID" field
      4. Enter your pin/password into the "PIN field.
      5. If you need to have your PIN/Password reset, please click on the "Forgotten Your PIN?" link and follow the directions. You can come into the Enrollment Services Center or call ITS at (678) 839-6587 to have your PIN/Password reset as well.
      6. If your PIN has been reset, your PIN is the last two digits of your birth year followed by the last four digits of your Social Security Number.
      7. You will be prompted to change your PIN upon login. You may use your current PIN as your new PIN. If you choose to change your PIN, it will need to be at least six (6) digits (all numerical).
      8. You may be prompted to create a security question.
      9. Once you are logged in, click on the "Student Services & Financial Aid" link.
      10. Click on the "Request Official Transcript" link.
      11. Complete your request by following the directions in BanWeb. *You must insert a complete address for requests for mail. If the address is incomplete, your transcript request will not be processed.
    • National Student Clearinghouse
      1. Go to studentclearinghouse.org
      2. Click the "Order-Track-Verify" link.
      3. Select "University of West Georgia" from the "I want to order my transcript from..." drop down box.
      4. Complete the request in its entirety by following the Clearinghouse directions. *You must insert a complete address for requests for mail. If the address is incomplete, your transcript request will not be processed.
      5. Contact the National Student Clearinghouse at (703)742-4200 if you have any questions or problems.
  • Hold for Grades/Hold for Degree

    Semester grades are due the Monday following graduation for a term.

    Transcripts will not be available to currently enrolled students until at least 72 hours following when grades are due. We are unable to process requests until all grades have been confirmed by the Office of the Registrar.

    If you are currently enrolled in a term and wish to receive a transcript showing your current term grades, please place your request and check the "Hold for Grades" box.

    If you are currently enrolled in a term and wish to receive a transcript showing your awarded degree for this term, please place your request and check the "Hold for Degree" box.

  • What is included on my Official UWG Transcript?

    Official transcripts contain the University Seal and signature of the Registrar. Official transcripts are sealed in an Office of the Registrar envelope and stamped "Unofficial if Opened" on the seal or sent securely in PDF form through the National Student Clearinghouse. Official transcripts include the following information:

    • Student's Current Name on file with the Registrar's Office
    • Last four of Student's Social Security Number
    • Student Address
    • Issued to Address
    • High School
    • Term Admitted to UWG
    • First term attending UWG
    • Transfer Details
    • Dean's List
    • Last Academic Standing
    • Institutional Hours Attempted & Earned Totals
    • Transfer Hours Attempted & Earned Totals
    • Overall Hours Attempted & Earned Totals
    • GPA
    • Major, Minor, and Concentration
    • ACT & SAT Scores submitted to UWG
    • Degree(s) Awarded

    Official transcripts do not include the following:

    • GRE or GMAT
    • Student Date of Birth
  • Can someone else pick up my Official Transcript?

    Yes. If you would like to give someone permission to pick up your Official Transcript from the ESC, please complete the Transcript Pickup Release Form. The student must submit a photo ID with this form whether by faxing a copy to the ESC with the form to 678-839-6439, emailing to the ESC at enroll@westga.edu with the form, delivering in person to the ESC with the form, or providing a copy of the photo ID given to the individual picking up the form.

    You must also request your official transcript through one of the above methods.

    The individual picking up your transcript, must bring a photo ID to the ESC to receive your transcript.

  • Viewing an Unofficial UWG Transcripts

    Current UWG student's may obtain an unofficial transcript online through myUWG.

    1. Login to your myUWG account
    2. Click on the BanWeb tab in the upper right
    3. Click on the "Student Records" link
    4. Click on the "Viewable Unofficial Transcript" link
    5. To print a copy, you may need to "Select All" prior to printing.
  • What is included on my Unofficial UWG Transcript?

    An unofficial UWG transcript includes the same information that is included on an official transcript.

  • What do I need to do if I have a Hold?

    The majority of holds placed on student accounts will prevent a student from requesting an official transcript or viewing an unofficial transcript. If you have a hold on your account that prevents you from requesting a transcript, you will receive an error message. You must clear the holds before proceeding with your request. For fee payment holds, please contact the Bursar's Office in Aycock Hall to pay your outstanding fees.