A Public Service, Outreach, and Continuing Education Working Group, led by leadership in UWG’s Academic Affairs and University Advancement divisions, reviewed UWG’s current public service and outreach strategies and examined issues, needs, and concerns related to extending these services for the Fall 2020 term and beyond.

Based on this review and feedback, UWG will execute the following plans to support public service, outreach, and continuing education activities for the Fall 2020 term.

Event Guidelines and Standards

UWG has a strong and healthy community relationship and is able to provide access to UWG services and venues to many community partners and organizations. UWG’s primary focus with the return to campus will be to provide a safe and healthy environment for its students and employees. UWG will also continue to maintain its offering of services and venues to outside entities. As part of UWG’s plan to return in Fall 2020, all public gatherings in all public-access venues and events will enforce social distancing based on current guidelines from governing and guiding agencies. Depending on the locations used for events and current social distancing requirements, event attendance may be limited. Virtual meetings options will be encouraged. Based on the type of event and interactions required, employees will be provided the most appropriate personal protection for the role and event type that is occurring.

UWG legal counsel will review all existing contracts and amend future contracts with regard to COVID-19 requirements. Legal oversight will include Americans with Disabilities Act (ADA), Freedom of Expression, and other related conditions. Event contracts will be refunded or credited as applicable.

UWG will produce a set of expectations for all external events that meet established guidelines associated with UWG’s Return to Campus plan for fall 2020. Each external organization that schedules an event with UWG or participates in a UWG sponsored event open to public participation will be required to abide by UWG’s established guidelines for social distancing.

Event Guidelines and Standards
Scenario #2 - Start Fully Online Scenario #3 - Transition to Fully Online
  • Wherever appropriate, virtual events will be implemented and promoted online.
  • Major events will be rescheduled, offered virtually where feasible, or canceled if necessary.
  • Public Service/Outreach units will work closely with Workplace/Health Safety to determine cancellation criteria.
  • Wherever appropriate, virtual events will be implemented and promoted online.
  • Major events will be rescheduled, offered virtually where feasible, or canceled if necessary.
  • Public Service/Outreach units will work closely with Workplace/Health Safety to determine cancellation criteria.

Event Guidelines and Standards

  • Scenario #2 - Start Fully Online:

    • Wherever appropriate, virtual events will be implemented and promoted online.
    • Major events will be rescheduled, offered virtually where feasible, or canceled if necessary.
    • Public Service/Outreach units will work closely with Workplace/Health Safety to determine cancellation criteria.

    Scenario #3 - Transition to Fully Online:
    • Wherever appropriate, virtual events will be implemented and promoted online.
    • Major events will be rescheduled, offered virtually where feasible, or canceled if necessary.
    • Public Service/Outreach units will work closely with Workplace/Health Safety to determine cancellation criteria.

Communication Plan

UWG will implement the following communication plan to support UWG’s Public Services and other external relations return to campus for the Fall 2020 term. Greater detail about this communication plan can be seen in the supplemental Communication Plan document submitted with this plan.

Communication Plan
Content Topic Audience Timeline
Update from Tinker’s Box Students; Faculty; General Public (innovators/inventors) Prior to start of fall semester
Update from Continuing Education General Public (those seeking personal/professional development) Prior to start of fall semester
Update to Alumni and Donors Alumni; Donors; and Supporters Prior to start of fall semester
Update from UWG Newnan General Public Prior to start of fall semester
Reservations and Events in the Campus Center Student Organizations; Community; Internal Departments Prior to start of fall semester

Communication Plan

  • Content Topic: Update from Tinker’s Box
    Audience: Students; Faculty; General Public (innovators/inventors)
    Timeline: Prior to start of fall semester

  • Content Topic: Update from Continuing Education
    Audience: General Public (those seeking personal/professional development)
    Timeline: Prior to start of fall semester

  • Content Topic: Update to Alumni and Donors
    Audience: Alumni; Donors; and Supporters
    Timeline: Prior to start of fall semester

  • Content Topic: Update from UWG Newnan
    Audience: General Public
    Timeline: Prior to start of fall semester

  • Content Topic: Reservations and Events in the Campus Center
    Audience: Student Organizations; Community; Internal Departments
    Timeline: Prior to start of fall semester