Common Components

The following sections represent items that are addressed comprehensively across the plan to reopen UWG’s campus. Rather than referencing these items within each workgroup area, they are addressed here and are applied across all working group plans.

High-Risk Employees/Students

UWG will use guidelines from governing and guiding agencies to aid individuals in determining if they fall into a high-risk category associated with COVID-19 infection. Individuals who meet the requirements of this category will be able to self-identify and work with their supervisor, UWG Human Resources, or UWG Accessibility Services to identify appropriate accommodations for their role and activities at UWG. While UWG will seek to create alternative accommodations for all activities for individuals in the high-risk category, those accommodations may be limited based on the availability of resources or services.

Employees who care for or live with individuals at higher risk for severe illness with COVID-19 should plan to return to campus as scheduled and work with their direct supervisor to ensure that their work environment allows for social distancing and the ability to practice the behaviors known to reduce the spread of the COVID-19. Employees may utilize appropriate leave options as necessary. Employees should contact the campus human resource office to identify appropriate leave options. 

For the remainder of this document, designation as a high-risk employee or student will be referenced as a member of the “high-risk population” or as a “high-risk individual.”

Employee Self-Health Reporting

Employees will be responsible for submitting a daily self-health report. This daily reporting will be used to guide employees on next steps that need to be taken if they are exhibiting symptoms or have been exposed to others who have tested positive for COVID-19. The daily self-health reporting will be conducted through our eTracks application and will comply with all health information security requirements. Employees may opt out of reporting their daily health status through the eTracks application. Employees who have opted out of the daily health status monitoring are expected to monitor their individual health status and report a positive COVID-19 test to Human Resources at covid-hr@westga.edu or 678-839-6111.

Workplace and Health Safety Mitigation Strategies

UWG will deploy public health controls in a tiered approach to slow the transmission of COVID-19 in the workplace. These control measures are based on guidelines from governing and guiding agencies. The strategies are predicated upon availability of appropriate personal protective equipment (PPE); environmental measures such as enhanced cleaning and disinfection, social distancing, testing, and contact tracing; and the readiness of the campus and local healthcare systems and the campus infrastructure. Controls will be designed, implemented, and monitored to prevent or mitigate negative strategic, operational, financial, reputational, health, and safety impacts on the institution.

UWG’s Workplace Mitigation Strategies are based on a collaborative partnership approach to risk management, invoking the responsibilities of individual employees, department leaders, and institutional support structures to sustain a safe and healthy workplace. Meticulous adherence to public health practices – including hand hygiene, social distancing, proper cough/sneeze etiquette, frequent disinfection of common and high traffic areas, symptom assessment, temperature checks, and face covering in public – is the campus’s new normal. This will be widely communicated to students, employees, and all campus visitors.

Tier I - Safe Work Practices

Safe work practices are types of administrative controls that include procedures for safe and proper work used to reduce the duration, frequency, or intensity of exposure to a hazard. Most safe work practices are the individual's  responsibility in order to reduce exposure to oneself and others.

Tier II - Administrative Controls

Administrative controls require action by the worker or employer. Typically, administrative controls are changes in work policy or procedures to reduce or minimize exposure to a hazard.

Tier III - Engineering Controls

Engineering controls involve isolating employees from work-related exposure. In workplaces where they are appropriate, they reduce exposure to hazards without relying on worker behavior alone.

Tier IV - Personal Protective Equipment (PPE)

While engineering and administrative controls are considered more effective in minimizing exposure to SARS-CoV-2, PPE may also be needed to prevent certain exposures. While correctly using PPE can help prevent some exposures, it should not take the place of other prevention strategies.

Tier V - Sanitation and Cleaning

Sanitation and cleaning are services routinely performed by Custodial Services staff or other departmental staff on a scheduled basis and which adhere to predetermined cleaning and quality standards. These duties do not substitute for safe work practices by individual employees in maintaining good hygiene in their immediate and shared workplaces.

Communication Plan

A communication plan has been developed for each working group area and is appended to the end of each working group’s section. The communication plans shown in this document only show the content topic, audience, and timeline associated with each designated communication. Additionally, the communication plan items are specifically targeting our Scenario #1 response. A supplemental, more detailed communication document that outlines our full communication plan for all three scenarios will be submitted with this plan.