• Enroll/Degree Verification
    Enrollment and Degree Verifications are processed by the Enrollment Services Center. Please visit the Enrollment Services Center's Enrollment & Degree Verification webpage page for more information. 
  • Graduation

    Applying for Graduation

    • How do I apply for graduation?

      How do I apply for graduation?

      To access the Online Graduation Application and Fee Payment, logon to MyUWG, select the BanWeb tab, select the "Student Services & Financial Aid" link, and then, select the "Graduation Application" option. Follow the instructions listed on the Graduation Application to submit your application and pay the application fee. During the Graduation Application process, students will be asked to indicate their Commencement Ceremony attendance preference, to verify the name to be printed on their diploma, and to provide the address where their diploma will be mailed after degrees are conferred.

      Undergraduate students are required to have at least 85 overall earned hours prior to applying for graduation. Earned hours does not include in-progress or future registration courses.

    • I'm not planning on participating in the commencement ceremony. Am I required to apply for graduation to receive my diploma?

      I'm not planning on participating in the commencement ceremony. Am I required to apply for graduation to receive my diploma?

      Regardless of ceremony attendance, all students are required to apply for graduation and pay the graduation fee to have their degree or stand-alone certificate awarded.

    • I receive an error message when I try to apply for graduation. What can I do?

      I receive an error message when I try to apply for graduation. What can I do?

      If you're an undergraduate student, make sure you have 85 overall earned hours prior to applying for graduation. Earned hours does not include in-progress or future registration courses.

      If you have not attended UWG for three consecutive semesters, you must re-admit to your degree program prior to applying for graduation. Contact undergraduate or graduate admissions for assistance.

      If you're still having issues with your Graduation Application contact the Graduation Team at graduation@westga.edu for additional assistance.

    • I'm trying to select my graduation date and term, but I don't see the term I'm applying for listed. What can I do?

      I'm trying to select my graduation date and term, but I don't see the term I'm applying for listed. What can I do?

      Graduation applications open 6 months prior to the application due date. It's possible you're trying to apply too far in advance of your intended term of graduation. Refer to the Graduation Application Dates chart for additional information.

    • I missed the deadline to apply for graduation. Can I still apply? Do I have to pay an additional fee?

      I missed the deadline to apply for graduation. Can I still apply? Do I have to pay an additional fee?

      Yes! Late applications may be accepted without an additional fee. However, students who apply late will have their degree audit reviewed after those students who applied prior to the deadline. Students who do not apply for graduation will not have their degree or stand-alone certificate awarded and will not receive their diploma. Contact us at graduation@westga.edu for more information.

    • What is the difference between dual degree and double major?

      What is the difference between dual degree and double major?

      Students who are applying to graduate with two degrees will need to complete two separate applications and pay two separate $40.00 application fees. Graduating with two degrees is different from graduating as a double major. For example, a student who graduates with two degrees may earn a Bachelor of Arts (BA) in Philosophy & Bachelor of Fine Arts (BFA) in Art. This student will receive two diplomas. Students who earn a double major, for example, will only earn one degree (Bachelor of Business Administration - BBA) with two majors (Finance & Accounting). This student will receive one diploma that notates both majors. Double majors need only apply for graduation once.

     

    Graduation Application Status

    • How can I view my Graduation Application?

      How can I view my Graduation Application?

      Fall 2020 and future degree candidates only: Students may view their completed Graduation Application in BanWeb. To view your Graduation Application logon to MyUWG, select the BanWeb tab, select the "Student Services & Financial Aid" link, and then, select the "Graduation Application" option. At the bottom of the page, select the "View Active Graduation Applications" link. By viewing your Graduation Application you can verify your intended term of graduation, your ceremony attendance preference, the name to be printed on your diploma and your diploma mailing address. If any of this information is incorrect, please contact the Graduation Team at graduation@westga.edu.

    • How do I update my graduation application (change graduation date, etc.)?

      How do I update my graduation application (change graduation date, etc.)?

      Students who know they will not graduate in the term in which they applied or students who want to update their ceremony attendance or diploma mailing address should contact the UWG Graduation Team (graduation@westga.edu) for assistance. Once the requested changes are confirmed, students will be able to view the changes in BanWeb when they view their Graduation Application.

      • Students may update their graduation term for up to one year from their original intended term of graduation. Students who need to update their graduation application past one year of their intended term will need to submit a new graduation application and pay an additional fee.
      • Students who update their ceremony attendance from not attending to attending must do so at least 15 weeks prior to the ceremony to be guaranteed tickets to the ceremony.
      • Students who update their diploma mailing address must do so at least one week prior to graduation. Updating your permanent address in BanWeb will not update your diploma mailing address.
    • What happens if I do not pass a course or fail to meet any other graduation requirement?

      What happens if I do not pass a course or fail to meet any other graduation requirement?

      Students who do not meet all of the requirements for graduation will be deferred to the next graduation term (unless your Graduation Application has expired). You will be notified via your UWG email account of your deferral.

    • Does my Graduation Application expire?

      Does my Graduation Application expire?

      Yes. The graduation application and $40 (per degree) non-refundable application fee can be deferred up to one year from the initial term of scheduled graduation. For example, a student who applies for spring 2017 graduation would have until spring 2018 to graduate without having to complete another application for graduation or pay the $40 (per degree) graduation fee. If the student does not graduate within one year from the original scheduled graduation date, the student must reapply for graduation and pay the $40 (per degree) application fee again.

     

    Diplomas

    • When will I receive my diploma?

      When will I receive my diploma?

      You should expect to receive your diploma 6-8 weeks after your official graduation date (the date of the Commencement Ceremony). You will receive your diploma to the address you indicated on your Graduation Application. Updating your address in BanWeb will not update your diploma mailing address. You can view your Graduation Application in BanWeb.  

    • How will my name be listed on my diploma?

      How will my name be listed on my diploma?

      Your name will be listed on your diploma as you indicated on your Graduation Application. You can view your Graduation Application in BanWeb

    • Can I include my nickname on my diploma? What name variations are available?

      Can I include my nickname on my diploma? What name variations are available?

      You can learn more about acceptable options for your diploma name on our diploma policies page.

    • Will my concentration or minor be listed on my diploma?

      Will my concentration or minor be listed on my diploma?

      No. Only your name, degree, major, institutional honors and graduation date will be listed on your official diploma. Your concentration and minor are listed on your official academic transcript.

    • I need to update the address where my diploma will be sent. How do I do that?

      I need to update the address where my diploma will be sent. How do I do that?

      Students who need to update their diploma mailing address should contact the Graduation Team (graduation@westga.edu) for assistance. Students can view their current diploma address can do so online in BanWeb via the view Graduation Application link. Updating your permanent or mailing address in BanWeb will not update your diploma mailing address. 

    • My diploma was damaged in the mail. What can I do to receive a new one?

      My diploma was damaged in the mail. What can I do to receive a new one?

      Send the UWG Graduation Team a picture of your damaged diploma to graduation@westga.edu from your UWG email address and we will follow up with you as soon as possible. We know you worked hard to earn your degree and we want to make sure you are able to proudly display your UWG diploma for years to come!

    • I need my diploma certified for use in a foreign country. How do I do that?

      I need my diploma certified for use in a foreign country. How do I do that?

      Students who need to have their diploma certified for use in a foreign country will likely need an apostille or Great Seal authentication. UWG can assist students with the first part of this process by certifying that the diploma is a true, original copy. Learn more about this process on our diploma information page.

    • I was awarded an embedded certificate with my degree, but did not receive that certificate when I received my diploma. What can I do?

      I was awarded an embedded certificate with my degree, but did not receive that certificate when I received my diploma. What can I do?

      Embedded certificates are not mailed with diplomas. Most sponsoring academic departments print certificates for students and they are mailed after graduation. The Registrar's Office provides academic departments with the diploma mailing address for students who were awarded embedded certificates. For additional assistance, please contact the academic department that sponsors the embedded certificate program.

     

    Contact Us

    Can't find the answer you're looking for? Contact the UWG Graduation Team for assistance.

    Contact the UWG Graduation Team

  • Registration
    • Q. When will I be able to register for my classes?

      A. Please see the current Registration Schedule page located on our website.

    • Q. I have a hold and can't register. What do I need to do to clear the hold?

      A. Please see the department or office that put the hold on your account. Examples of common holds include Parking Fines (see Parking Services), Advising Holds (see Advisor), Financial holds (see Bursar's Office), etc. If you are unsure about where to go for your hold, contact the Registrar's Office to find out where to go to have this cleared.

    • Q. I am having trouble registering for classes. What should I do?

      A. See our list of common Banweb Registration Error Messages located on our web page. This page lists error messages you might receive when registering for classes. If your error is not listed here or you continue to have trouble registering, contact the Enrollment Services Center for additional assistance.

    • Q. How do I get advised?

      A. Students are assigned an advisor by the department of their major. If you are undeclared, please go to the Center for Academic Success center located in the UCC.

    • Q. How do I pay my fees?

      A. Registration is not complete until all fees and charges are paid in full. Fee payment deadlines for registration are listed on the Bursar's Office website and in the Scoop; if fees and charges are not paid by these deadlines, classes will be dropped from the student's schedule. Please visit the Bursar's Office website as all fee payments are handled through their office.

    • Q. What if I want to register, drop or withdraw from an eCore course?

      A. You can register, drop or add an eCore course on your Banweb account. However, if you wish to withdraw from an eCore course, see http://ecore.usg.edu/students/withdraw/uwg_policy.php. You cannot withdraw from on eCore course using Banweb. For more online eCore course information and to find out if eCore courses are right for you, go to http://www.westga.edu/~ecore/. To view a list of eCore courses offered each semester, go to http://ecore.usg.edu/courses/schedule.php/.

    • Q. I have been suspended for one term and can't register. What do I do?

      A. If you have met the terms of you suspension, please contact the Registrar's Office so that your eligibility status may be updated.

    • Q. What if I would like to register for an Independent Study Course?

      A. Obtain an Independent Study form from the Department that you wish to take the course, get the appropriate signatures and return the form to the Enrollment Services Center.

    • Q. I've been listed as “never attending” in my course, but I am attending class. What do I do to fix this?

      A. Please have the instructor send an e-mail to the Registrar’s Office at registrar@westga.edu in order to have the course reinstated.

    • Q. When is the W deadline?

      A. Refer to the Important Dates section of our web page or the online Scoop for a listing of withdrawal dates.

    • Q. What is the difference between dropping and withdrawing from a course?

      A. Course “drops” can only be done during the official drop/add periods except for courses meeting for the first time after drop/add. Dropped courses are removed from your class schedule and will not appear on your transcript. Withdrawn courses remain on your schedule and will appear on your transcript with a grade of "W". Students who wish to withdraw from a course after drop/add may withdraw on Banweb if there are no holds or come to the Enrollment Services Center. There is no refund for withdrawing from a course on your schedule. For a complete withdrawal from all classes, the date the withdrawal is submitted on Banweb will be considered the official UWG withdrawal date to be used in the calculation of any tuition refund. There is no refund for a partial withdrawal.

    • Q. I withdrew from all my courses. How much of a refund will I receive and how am I going to receive it?

      A. Refunds are calculated by the Bursar’s Office and are disbursed to your HigherOne Account.

    • Q. What if I have a hardship? Can I do a Hardship withdrawal?

      A. Yes, you can apply for a Hardship Withdrawal after the semester's mid-point. Contact the Dean’s Office of the college of your major. Hardship withdrawals are approved by your Associate Dean. If approved, they will forward the paperwork to the Registrar’s Office to perform the Hardship Withdrawal.

  • Residency/Tuition Classification
    • Q. Where can I find out why I was classified as an out-of-state student?

      A. Initial tuition classification processes are handled in the Admissions Office. An Admissions representative will be able to discuss the reasoning behind your out-of-state status and any options which may be available to you to get your status changed.

    • Q. How do I apply for re-classification to receive in-state tuition?

      A. Once you have received notification from the Admissions Office that you will be admitted as an out-of-state student, you should research the requirements for a Tuition Differential Waiver or Petition for In-State Tuition. Information on each of these options can be found on the Registrar’s website under Tuition Classification. If you believe that you qualify for a waiver or petition, complete the form, attach the supporting documentation and mail or bring the information to the Enrollment Services Center. Students should allow 1-2 weeks for processing.

    • Q. Can I turn in some of the information now and the rest later?

      A. No, incomplete petitions/waivers and supporting documents will be returned to the student with a letter of explanation.

    • Q. How will I know the status of my waiver/petition?

      A. After undergoing the review process (1-2 weeks), a decision letter will be sent to the student letting them know if the waiver/petition is approved, denied or need additional information. Approved Petitions and Waivers are not retroactive!

    • Q. Who will be able to help me with questions concerning the petition or waiver forms?

      A. Any member of the Enrollment Services Center will be able to answer general questions while more detailed inquiries should be directed to the University Tuition Classification Officer, Ms. Donna Haley.

    • Q. What are the deadlines for filing a Petition or Waiver?

      A. The deadline for submitting a petition is printed on the inside cover of the form. To meet the deadline, ALL documents must be received. Incomplete Petitions, Waivers or supporting documents will not be considered as meeting the deadline!
      Fall -September 1
      Spring - February 1
      Summer - June 1 (all sessions)
      Submission deadline for Tuition Differential Waivers is the final fee payment deadline (after drop/add) of each semester. Please visit the SCOOP for the scheduled fee payment deadline.

    • Q. How do I appeal a decision?

      A. A student whose reclassification petition is denied by the Tuition Classification Officer may, within five working days or a calendar week, appeal the decision to the Vice President for Enrollment Management. The student must submit a detailed written statement to the Vice President for Enrollment Management explaining why they believe that in-state status should be granted.

    • Q. What do I do if my residency circumstances change?

      A. Immediately notify the Tuition Classification Officer, Ms. Donna Haley. Students classified as in-state who are found to have been erroneously classified, shall be reclassified as out-of-state and shall be required to pay the difference between the in-state and out-of-state fees for the term(s) in which they were erroneously classified. Cancellation of registration and/or judicial review by the institution may also occur.

  • Transcripts
    Official Transcripts are processed by the Enrollment Services Center. Please visit the Enrollment Services Center's Transcript webpage for more information.
  • Transfer
    • Q. What courses will transfer to UWG?

      A. Undergraduate transfer course equivalencies may be viewed on the transfer criteria page.

    • Q. How will I know how many hours transferred?

      A. You may view your transfer evaluation and other admittance information by accessing your MyUWG account and clicking on the Banweb tab (see the "lock" icon at the top right of the website). 

    • Q. How many hours can I transfer?

      A. A maximum of 90 academic hours may be transferred to UWG.

    • Q. What grade must I make for a course to transfer?

      A. Courses accepted for transfer credit must have a “C” average. A grade of “D” in freshman English is not acceptable. No “D” grades will be allowed in courses designated as major courses. A grade of “C” or above is required for all professional courses in education and those courses listed under content field.

    • Q. At my previous college we were on the quarter system; what does that mean for me now?

      A. All quarter hours are converted to semester hours on your evaluation. One quarter hour is the equivalent of 2/3 semester hours. For example, multiply your 5 hour quarter-hour course by 2 and divide the answer by 3. 5 quarter hours equals 3.33 semester hours.

    • Q. How do I know that I have met all the UWG transfer requirements?

      A. Please see our Transfer criteria page. 

    • Q. How do I get AP, CLEP or IB?

      A. The student can look on the Registrar web-site under Credit by Exam for AP, CLEP and IB.

    • Q. How do I get Military Credits?

      A. Please visit the Transfer Credit Criteria & Requirements page and choose Credit for Military Experience.