The Wolf Watch for Advisors is designed to support academic advisors and faculty through navigating many of the advisor-specific content areas in Wolf Watch.

For additional assistance, please contact the UWG Graduation Team at graduation@westga.edu

Requesting Access to Wolf Watch

Academic advisors and departmental assistants who need access to Wolf Watch may complete the Wolf Watch Access Request Form. This form must be signed by your immediate supervisor and returned to the Registrar's Office for processing. Active UWG faculty members have access to Wolf Watch and do not need to complete the Wolf Watch Access Request Form.

Wolf Watch Access Request Form (PDF, 41K)

Requesting Petitions in Wolf Watch

Academic advisors may request petitions for a deviation in prescribed coursework in Wolf Watch. Requests are routed to the academic department and Registrar's Office for approval. Requests are sent via email to the academic department (usually the Department Chair) of the student's primary major. If you're requesting a petition for the student's secondary major or minor, after placing the petition, please send an email to the petition approver directly. Academic advisors are responsible for contacting petition approvers with the appropriate justification for requesting the petition.

Follow these steps to request a petition in Wolf Watch.

  1. Navigate to the student's degree audit worksheet.
  2. In the top right corner, click on the three dots icon and choose the "Petitions" option. If you do not see this option, please contact the Registrar's Office for assistance.
  3. The petitions options dialogue box will appear. This dialogue box will display any existing petitions requested or applied.
    three dots selected with the petition option showing
  4. To add a new petition, click on the Add New Petition button.
  5. Enter your petition request in the Add New Petition Dialogue Box. Please be very specific in your request (i.e. - "Substitute PSYC 2063 for PSYC 2022" or "Allow SOCI 4999 - Sociology of Emotions to count in Major Electives") and include an academic reason for requesting the petition.
    pop-up with the "add a new petition" button showing
  6. Click to Place Petition button. The petition request email will be routed to the designated petition approver. If approved, the Registrar's Office will adjust the student's degree audit to reflect the approved changes.

Approving Petitions in Wolf Watch

Designated petition approvers may use the following instructions to approve petitions placed in Wolf Watch by advisors or other faculty members. 

  1. Petition approvers will receive an email from workflow@westga.edu notifying them of a petition that has been placed. Email notifications are triggered based on the assigned approver for the student's primary major. If the petition is meant for an approver of a secondary major, please forward the petition approval email to the secondary major approver or contact the academic advisor.
  2. Petition approvers should login to Wolf Watch, navigate to the student's degree audit and access the petitions dialogue box (see section on Requesting Petitions).
  3. The pending petition will be appear in the dialogue box with the status of "awaiting approval."
  4. The petition approver will copy the request from the pending petition and will create a new petition by adding the "add a new petition" button.
    petition approver window, copy option
  5. The petition approver will add a new petition with all of the necessary information and will submit the petition. There will be duplicating petitions in the system. The Registrar's Office will remove the petition requested by the academic advisor when applying the approved petition.
    department chair approval window
  6. The petition will route to the Registrar's Office for final approval and degree audit adjustment. Once the petitions is applied and approved, the petition status will change to "Approved" or "Applied as Exception."
  7. The adjustment to the degree audit will be visible to the student and academic advisor.

applied adjustment being shown

Historical Degree Audits

Academic advisors may view and save historical degree audits in Wolf Watch. A historical audit is a view of the student's degree audit that is frozen in time and can be used as a reference tool to aid in researching previous views of a degree audit. Prior to viewing a historical audit, degree audits must be manually frozen by the academic advisor or the Registrar's Office. The Registrar's Office Graduation Team regularly freezes degree audits when certifying students are on track for graduation or when awarding degrees.

Freezing a Degree Audit in History

To save a historical degree audit, follow these steps:

  1. Navigate to the student worksheet (degree audit) in Wolf Watch
  2. Click on the save audit button just below the student information block
  3. The Save Audit dialogue box will appear. For the Freeze Type, choose FROZEN. A description for your saved audit is optional. Click Save.

sample degree audit showing the save button highlighted

Viewing a Frozen Degree Audit in History

To view a perviously frozen degree audit in history, follow these steps:

  1. Navigate to the student worksheet (degree audit) in Wolf Watch
  2. Below the student information block, click on the "View Historic Audit" drop-down menu.
  3. Select the historic audit to view. Once the audit is selected, the historic audit will appear.
  4. Historic audits will display the historical audit metadata just below the degree progress block. The metadata includes the audit date & time, the user's name that froze the audit and the frozen audit type and description. 
  5. To return to the most recent audit, select the most recent audit from the "View Historical Audit" drop-down menu or refresh the student's degree audit worksheet.
    window with the "view historical audit" dropdown menu selected

Double Major and Dual Degree Students

Students who are pursuing multiple degrees, majors, stand-alone certificates in any combination will have all of those requirements listed in Wolf Watch. However, depending on the student specific combination, these requirements may display in differently.

Double Major: Students pursuing multiple majors under the same degree will have one worksheet with all of the requirements for both majors listed. For example, a student pursuing a Bachelor of Science degree with majors in Psychology and Criminology will have one worksheet in Wolf Watch that displays two Core Areas F, both major visual cards, and any supporting courses visual cards. The student information visual card will display both majors.

Dual Degree: Students pursuing multiple majors across degrees are considered dual degree. Dual degree students will have a different worksheet for each degree. Each worksheet will only display the specific requirements for that degree. For example, a student pursuing a Bachelor of Arts in Philosophy and a Bachelor of Science in Sociology will have two worksheets in Wolf Watch. The student information visual card will only display information pertaining to the currently chosen degree.

Degree and Stand-Alone Certificate: Similar to the dual degree students, student pursuing a degree and a stand-alone certificate will have both separate worksheets for each degree and stand-alone certificate. For example, a student pursuing a Master of Arts in History with a Post-Baccalaureate Certificate in Museum Studies will have separate worksheets for each degree and certificate.

Dual Degree / Degree & Stand-Alone Certificate Drop Down

For students who have multiple worksheets in Wolf Watch, users will need to use the degree drop down menu to the right of the student's name to receive a list of degrees to choose from.

Example of Degree Drop Down Menu in Wolf Watch with "Certificates" selectedExample of Degree Drop down in Wolf Watch with Bachelors degrees showing