Research and Sponsored Projects IRB Forms

Notice:

EFFECTIVE IMMEDIATELY: All IRB submissions must use the updated forms below.

Instructions:

All applications for IRB review must come from a UWG faculty member. Students conducting research should complete their application materials and submit them to their Faculty Advisor who will review, approve, and submit the IRB application materials.
The IRB must review all recruitment materials, consent documents, data collection instruments, and site approval letters, in addition to the application. An IRB Cover Page is no longer needed.
IRB applications should be submitted at least 4 weeks prior to the start of data collection.
No work on the project can begin prior to IRB approval.
CITI training for Human Subject and Responsible Conduct of Research must be completed prior to submission of IRB application materials. Students serving as the PI on the research project must complete the Social & Behavioral Research Investigator modules.
All materials must be submitted to irb@westga.edu

Determining if your project needs IRB approval

Research involving human subjects conducted by or involving University of West Georgia Students, Faculty, or Staff as participants, must be approved by the UWG Institutional Review Board.

IRB Approval Forms
Form Name:	Purpose:	Version Date:
Research/Evaluation/Assessment	Table to help determine whether a project requires submission to the IRB as a research project. Please contact the IRB with any questions or for assistance in making a determination
Determination of Human Subjects Research Form	This survey should be completed to help a PI determine if a project is human subjects research according to the definition of such in 45 CFR 46 (the Common Rule). The Principal Investigator (PI) or the Faculty Advisor, if the PI is a UWG student, should complete the form and submit a PDF of the results to the IRB via irb@westga.edu. Merely completing the form is not adequate for formally determining whether an IRB application should be submitted.

IRB Applications

IRB Applications Forms
Form Name:	Purpose:	Version Date:
Exempt Application	For research that is minimal risk and meets the federal exempt categories. Click here for summary of exempt categories.
IRB Application	For Expedited or Full Board review.
Application for Continuing Review	If your research will continue beyond your original approval date, this form must be submitted and approved prior to your original IRB expiration date.
Foreign Research-Application Addendum	If you will collect data outside of the U.S. this addendum must be submitted with your application.
Protocol Development Application	If you are applying for a grant and the sponsor requires documentation of IRB review but you do not have immediate plans for the involvement of human subjects, their data, and/or their specimens, submit this form to the IRB for approval.

Consent Documents

Consent Documents
Form Name:	Purpose:	Version Date:
Informed Consent - Adult	For adults participating in research.
Exempt Study Information Sheet	To be used for studies determined exempt. (Sample)
Parental Permission Template	Parental permission must be secured before approaching child participants.
Child Assent Template	Please be sure to write to the level of the child participants.
Parent Information Exempt 1	To be used only for research exempt under Category 1.
Anonymous Survey Consent	To be used for online or anonymous surveys.

Site Acknowledgement

Site Acknowledgement Forms
Form Name:	Purpose:	Version Date:
District/Principal Letter	Required from the district or school in which you will be conducting research.
Research Site Letter Template	Letter required from any external site in which you will be collecting data.
UWG Site Acknowledgement Letter	Letter required from approved UWG administration for any study which proposes to collect data from UWG students, faculty, or staff as participants. You may access the list of UWG administrator approvers here.

Other IRB Forms

Other IRB Forms
Form Name:	Purpose:	Version Date:
Study Modification Form	Prior to making changes to an approved study, use this form for approval of your modifications.
Public Dataset Nomination Form	To propose a dataset be added to the Public Use Dataset list.
UWG Classroom Research Form	To be used for Classroom research in which students will be collecting Human Subjects data, but not presenting outside of UWG.
Closure Request Form	To be completed when your research is finished to close your IRB file.

UWG Adverse Event

Adverse Event Form
Form Name:	Purpose:	Version Date:
UWG Adverse Event Form	To be used in case of any adverse events.