General Diploma Information
Undergraduate, Graduate & Specialists Diplomas are 11" x 14" in size.
Doctoral Diplomas are 14" x 17" in size.
Graduate Certificates are 8.5" x 11" in size.
For Undergraduate students, your diploma will state your diploma name as indicated on your Graduation Application, your degree earned (Bachelor of Arts, Bachelor of Science, etc.), and your major (English, Criminology, etc.). If you achieved honors status, your Latin Honors designation (cum laude, summa cum laude, magna cum laude) will also be displayed on your diploma. If you graduated with a double major, your diploma will list both majors (Accounting and Finance). If you earned dual degrees, you will receive two diplomas (Bachelor of Arts in English / Bachelor of Science in Psychology). Concentrations & minors are not listed on diplomas, but they are listed on academic transcripts.
For graduate students, your diploma will state your diploma name as indicated on your Graduation Application, your degree earned (Master of Arts, Specialist in Education, etc.), and your major (English, Special Education, Doctor of Education, etc.). Concentrations are not listed on diplomas, but they are listed on academic transcripts.
Diploma Mail / Diploma Pick-Up Procedures
Diplomas are generally available to be picked up or mailed 6-8 weeks after the commencement ceremony. Email notifications will be sent to your myUWG email account when the time comes.
We strongly encourage you to pick up your diploma to avoid the possibility of damage through the mail. The diplomas that are not picked up will be mailed to the address that you specified on your graduation application. If at any time your mailing address changes after graduation and before diploma mailing and pick-up, please email email@example.com to update your diploma mailing address. Students who choose to pick-up their diploma will be given at least a week's notice of the pick-up dates prior to diplomas being ready to pick-up. No student or their third-party will be allowed to pick-up their diploma prior to the announced dates.
Summer 2018 Diploma Pick-Up Dates:
Wednesday, September 5th and Thursday, September 6th from 8:00am to 5:00pm
If you are unable to pick up your diploma, you have the option of having a third party pick it up for you. You must send a third-party authorization email to firstname.lastname@example.org from your myuwg email account identifying the individual authorized to receive your diploma. That person must bring their photo ID for proper identification. Diplomas will not be released without written authorization and proper ID.
Duplicate / Replacement Diplomas
Replacement Diplomas can be ordered by completing the Replacement Diploma Request Form online and by paying the $35 fee (per diploma) online by credit/debit card or webcheck.
It may take up to 12 weeks after your order is placed to receive your new diploma. The Graduation Team in the Registrar's Office will email you at the email address listed on the Request Form when your diploma is ready to be mailed to the address listed on the Request Form.
If you graduated from West Georgia College or The State University of West Georgia prior to January 12th, 2005, your replacement diploma will indicate "University of West Georgia" with the following disclaimer: "This diploma replaces the one originally issued from West Georgia College or State University of West Georgia".
Certified (Apostille) Diplomas
The University of West Georgia does not apostille diplomas, rather the Registrar's Office is able to prepare your diploma for apostille services. Individuals who wish for a Registrar to prepare their diploma for apostille services must either present their original diploma to the Registrar or order a duplicate / replacement diploma. The Registrar will prepare the diploma for apostille services and will seal the diploma in an official envelope. Individuals wishing to have their diploma prepared for apostille services should reach out to the Graduation Team at email@example.com for more information.
U.S. Department of State Issued Apostille Requirements - Federally-issued documents for use in countries that are members of the 1961 Hague Convention may need to be authenticated with an apostille issued by the U.S. Department of State. Documents signed by the following officials require an apostille issued by the U.S. Department of State:
U.S. federal official
U.S. consular officer
A military notary, judge advocate (10 USC 1044a), or a foreign consul diplomatic official registered with the U.S. Department of State's Office of Protocol
- Authentication of American Academic Credentials for Use Abroad
- Georgia Superior Court Clerks' Cooperative Authority Apostille
The name on your diploma will be the same as it appears on your official transcript; please check your transcript in Banweb. If you need to make changes to your name, then please complete a name change application, and return to the Enrollment Services Center.
Variations of a candidate’s official name may be printed on a diploma. Variations of a name must be requested when submitting a Graduation Application. Acceptable variations are listed below:
- Middle names may be complete, initialed, or omitted, but must match the student record.
(e.g., John Quincy Adams, John Q. Adams, or John Adams).
Suffixes such as Sr., Jr., III, etc., may be used
- Hyphenated maiden-married last names may be used, provided the candidate’s record has documentation to verify the names. A Name Change Form accompanied by a Certificate of Marriage will be required if a name change has not been processed since the marriage. In all cases, verification will be based on information that is in the candidate’s record and not provided verbally.
- Special accent marks may be requested and recognized linguistic marks will be placed on the diploma, if possible. Please email firstname.lastname@example.org with your request.
The following variations are not acceptable:
No nicknames or names enclosed by parenthesis or quotation marks will be included
as the diploma name.
No prefix or suffix relating to a title or credential is allowed (e.g., Dr., DMD, Esq., Mrs., Mr., etc.).
Withholding of Diplomas
Students must fulfill all financial obligations before they graduate. The Registrar’s Office will not be able to issue diplomas to students who owe money to the institution. Additionally, the Enrollment Services Center will not be able to issue transcripts if a student owes money to the institution. Students should check their BanWeb and review any email correspondence concerning financial holds or obligations.
Per the 2017-2018 Undergraduate & Graduate Academic Catalogs: Students are responsible for meeting all financial obligations to the University when they fall due. West Georgia reserves and exercises the right to deny admission, to withhold transcripts and other educational records, to cancel the enrollments of students, and to delay the graduation of students who fail to meet promptly their financial obligations to the institution. Each student is responsible for keeping informed of all registration and fee payment dates, deadlines, and other requirements by referring to the official calendar and announcements published in the course bulletin, students UWG email account, and other printed and posted announcements.