Financial Aid Satisfactory Academic Progress
Satisfactory Academic Progress (SAP) requirements are meant to ensure that students are able to complete their academic program in a timely manner through achieving minimum academic standards. In an age of increasing accountability for the use of federal, state, and institutional student aid funds, institutions of higher education and their students must demonstrate that financial aid funds are being used to assist students in efficiently completing their academic goals.
The University of West Georgia (UWG) has developed the following Satisfactory Academic Progress policy for Financial Aid recipients to encourage student success and accountability in the use of Financial Aid funds for educational purposes. While the University of West Georgia maintains an academic progress policy for the determination of a student’s continued academic eligibility for enrollment purposes, the Satisfactory Academic Progress policy for Financial Aid purposes may be more stringent in some components in order to maintain compliance with Federal Student Aid regulations (34 CFR 668.34).
Academic Standards of Progress
In some instances, a student can be on both Financial Aid suspension or warning and on an Academic warning, probation, or suspension. Although Financial Aid Satisfactory Academic Progress and Academic Standards of Progress are based on coursework, the requirements necessary to satisfy the suspension, probation, or warning differ. For more information about the Academic Standards of Progress, please click here, Academic Standards of Progress.
If you have received an email from the Financial Aid Office directing you to this page, the Financial Aid Satisfactory Academic Progress information can be found below.
Consistency of Application of SAP Standards
Unless otherwise noted, the SAP requirements as stated apply to all students regardless of the student’s receipt of financial aid funds, the student’s academic classification as an undergraduate or graduate student, or the student’s academic program. Exceptions (as noted below) will include but are not limited to the minimum GPA requirement and maximum time frame hours for graduate students.
Frequency of SAP Evaluation
The UWG Financial Aid Office will evaluate all students’ Satisfactory Academic Progress status at the conclusion of each term of enrollment. At UWG, the term of enrollment is the semester. Students enrolled in summer semester will be evaluated for SAP at the conclusion of the summer semester.
SAP Standards; GPA, Pace of Progression, Maximum Time Frame
A student’s SAP status will be evaluated at the completion of each term of enrollment. At UWG, the term of enrollment is the semester. Students enrolled in summer semester will be evaluated for SAP at the conclusion of the summer semester. At each evaluation period, one of the following SAP statuses will be assigned:
- Satisfactory – Student is meeting the GPA, Pace of Progression, and Maximum Time Frame requirements. Student is eligible to continue receiving federal, state, and institutional financial aid.
- Warning – Student is not meeting either the GPA or Pace of Progression requirements (or both). Student is eligible to continue receiving federal, state, and institutional financial aid for one semester only. Continued eligibility beyond the warning semester will be contingent on the student bringing the deficient requirements to the required minimum standards.
- FA Suspension – Student is not meeting either the GPA or Pace of Progression requirements (or both) after a Warning semester. Student is not eligible to continue receiving federal, state, and institutional financial aid until the deficient requirements return to the required minimum standards.
- Maximum Time Frame Warning – Student is within 10 attempted hours of the allotted attempted hours for Maximum Time Frame for the student’s degree program. Student is eligible to continue receiving federal, state, and institutional financial aid until the completion of the semester during which allotted attempted hours is crossed.
- Maximum Time Frame – Student has exceeded the number of attempted hours for the academic program. Student has exhausted all eligibility to continue receiving federal, state, and institutional financial aid.
- FA Probation – Student placed on FA Suspension or Maximum Time Frame provided an SAP Appeal which was approved by UWG review procedures. Student must complete the requirements of an academic plan which will be monitored by the Financial Aid Office in conjunction with other academic support offices. Student is eligible to continue receiving federal, state, and institutional financial aid for one semester only in coordination with the details of the academic plan. The student’s continued eligibility beyond the probation semester will be determined at the conclusion of each semester in coordination with the details of the academic plan.
A student who has been placed on FA Suspension or Maximum Time Frame may appeal the SAP status decision only in cases of extenuating circumstances. Examples of extenuating circumstances for which a student may file a SAP Appeal may include a student's injury or illness, serious illness or death of an immediate family member, or other special circumstances. Each SAP Appeal will be reviewed individually and decisions are made on a case-by-case basis as outlined in the procedures given below.
The SAP Appeal process requires the submission of a written statement by the student outlining the extenuating circumstances which led to their academic difficulties, how the circumstances have changed, and the student's plan for improving their academic status. The statement must be submitted via the Financial Aid section of a student's Banweb account and must specifically address the courses, grades, and terms of enrollment which are affecting the insufficient SAP standing. The statement should have correct grammar, spelling, and punctuation and should be written in a professional manner. The appeal must be accompanied by supporting documentation from at least two individuals who can corroborate the student's circumstances, which is to be uploaded via Banweb. If the documentation is provided by a professional (business, medical, counselor, clergy, etc.), the documentation must include the institution's professional letterhead, the professional's credentials, and must be signed. If a letter of support is provided by a personal reference (teacher, family friend, etc.), the documentation must be signed by that reference. View our Appeals Guide (PDF) for step-by-step instructions for submitting an appeal.
SAP appeals will be reviewed by a UWG committee comprised of F.A. staff. A student who wishes to appeal the decision of the SAP Appeal Committee may submit a request for a review by the 2nd Appeal Committee. Any further request for appeal will be sent to the Director of Financial Aid. The decision of the Director of Financial Aid is final.
If a student's SAP appeal is granted by either the SAP Appeal Committee, 2nd Appeal Committee, or the Director of Financial Aid, the student will gain eligibility for continued federal, state, or institutional financial aid eligibility for one semester only. The student and a representative from the Financial Aid Office will work cooperatively with the student's academic advisor and the Center for Academic Success to put together an academic success plan that will be monitored throughout the semester to be sure the student is making proper academic progress. In cases where it is mathematically impossible to bring the GPA or Pace of Progression ratio to required standards within one semester, the academic plan may be developed across multiple semesters, but it will be evaluated at the conclusion of each semester to be certain that the requirements at each checkpoint are being properly achieved b the student.
If a student's SAP appeal is denied by either the SAP Appeal Committee, 2nd Appeal Committee, or the Director of Financial Aid, the student will not be eligible for federal, state or institutional financial aid until the student improves the GPA and Pace of Progression ratio to required standards.
Notification of SAP Status
At each SAP evaluation period, the student's SAP status will be recorded in BanWeb. Students who are placed on FA Probation, FA Suspension, or Maximum Time Frame will be notified via email to their UWG email account, as well as via a text message notification directing them to view the email sent to their UWG email account. Students who are placed on FA Warning will be notified via email to their UWG email account and will receive a text message directing them to view the email sent to their UWG email account. All notifications will occur within 3 weeks of the conclusion of the semester against which SAP is evaluated.