All students seeking military benefits (Veterans, Active Duty Military, and/or spouses & dependents using transferred benefits) must complete the Military Benefits Certification Request form each semester. Ideally this form will be completed once you have registered for classes for the term in which you are seeking benefits and then again if you change your schedule. Please note that if you do not complete this form or if you wait until the semester begins, your benefits may be delayed and your schedule may not be protected from the drop for non-payment.

Request for Certification

  • BanWeb 
  • Student Services & Financial Aid
  • Military Benefits Certification Request Form

***If you are seeking benefits for courses you are enrolled in as a transient student at another institution please contact us at registrar@westga.edu after you have completed the Military Benefits Certification Requets Form in BanWeb. 

Please review the Student QuickGuide to Military Benefits for a quick overview of how to get started with your benefits.

Please review the Summer Guide (122K) which outlines full-time status requirements and stipend information for summer registration. 

Montgomery GI Bill Selected Reserve provides education benefits for members actively participating in the Selected Reserve, including the Army Reserve, Navy Reserve, Air Force Reserve, Marine Corps Reserve and Coast Guard Reserve, and the Army National Guard and the Air National Guard. Eligible service members may receive up to 36 months of educational benefits. 

Requested Documents

1. DD-214 (Member 2 or Member 4 Copy)

2. Notice of Basic Eligibility (NOBE) - Students may receive a NOBE from their unit when they become eligible for Chapter 1606 benefits.

OR

Certificate of Eligibility (COE) - Students can apply for their Certificate of Eligibility by completing the VONAPP through eBenefits.

More information regarding Montgomery GI Bill Selected Reserve

Montgomery GI Bill benefits generally apply to Veterans who began active duty service for the first time after June 30, 1985, had their pay reduced $100 a month for 12 months, and received an honorable discharge.  Eligible service members may receive up to 36 months of education benefits. 

Requested Documents

1. DD-214 (Member 2 or Member 4 Copy)

2. Certificate of Eligibility (COE) - Students can apply for their Certificate of Eligibility by completing the VONAPP through eBenefits.

Mandatory Attendance Reporting

Students receiving Montgomery GI Bill Active Duty (Chapter 30) benefits must verify their class attendance on or after the last day of each month before monthly payments are deposited into your account or mailed to you. You can do this quickly and easily online using the WAVE (Web Automated Verification of Enrollment) system or by calling 1-877-823-2378. 

More Information regarding Montgomery GI Bill Active Duty

A Veteran may receive Veteran Readiness and Employment (VR&E) services to help with job training, employment accommodations, resume development and skills coaching.  VR&E is a way for service members to receive personalized counseling and support as they work to achieve their career goals.

A Veteran may be eligible for VR&E benefits if they:

• Have received, or will receive, a discharge that is other than dishonorable

• Have a service-connected disability rating of at least 10%, or a memorandum rating of 20% or more from the VA

• Apply for VR&E services

Students interested in applying for VR&E benefits can apply by logging in to their eBenefits

Required Documents

All required documents will be submitted to the Office of the Registrar by assigned VR&E counselor after application for VR&E has been approved. 

Book Vouchers: Students will receive their book voucher from the Office of the Registrar at the time of certification. Email registrar@westga.edu if you have any questions.

More Information Regarding VR&E Chapter 31

 

Post 9/11 GI Bill benefits generally apply to Veterans who have at least 90 days of aggregate active duty service after September 10, 2001, and are still on active duty, or were honorably discharged or were discharged with a service-connected disability after 30 days.  Eligible service members and/or dependents may receive up to 36 months of education benefits.  In addition, a monthly housing allowance and annual books and supplies stipend may be available.

Requested Documents

1. DD-214 (Member 2 or Member 4 Copy) - Veteran Students Only

2. Certificate of Eligibility (COE) - Students can apply for their Certificate of Eligibility by completing the VONAPP through eBenefits.

Mandatory Attendance Reporting

Students receiving Post 9/11 GI Bill or Chapter 33 benefits must verify their class attendance on or after the last day of each month before monthly payments are deposited into your account or mailed to you. You can do this by calling 1-877-823-2378. If you opt into text verification you will receive enrollment verification texts from the following short code beginning April 28, 2022: 44354. You will receive this text on the last day of the month. If you have dropped any courses you must reply, 'No'.  U.S. Department of Veterans Affairs Enrollment Verification Information. 

More Information Regarding Post 9/11 GI Bill

Dependents Educational Assistance program offers education benefits to eligible dependents of Veterans who are permanently and totally disabled due to a service-related condition or of Veterans who died while on active duty or as a result of a service-related condition.  Eligible dependents may receive up to 45 months of education benefits. 

Required Documents/Information

1. Veteran/Sponsor's Social Security Number (Please do not send via email or provide over the phone. Please submit a copy directly to the Office of the Registrar School Certifying Official or Student Solutions Team in the Momentum Center.)

Requested Documents

1. Certificate of Eligibility (COE) - Students can apply for their Certificate of Eligibility by completing the VONAPP through eBenefits.

More Information Regarding DEA Chapter 35

Military Tuition Assistance is a benefit paid to eligible service members of the Army, Navy, Marines, Air Force and Coast Guard.  Each branch of the military has its own eligibility criteria, application process and restrictions. 

Military Tuition Assistance provides financial assistance for voluntary off-duty educational programs in support of a service member's professional and personal self-development goals. All Active Duty service members (officers, warrant officers, enlisted) are authorized to participate in the TA program through their respective branches. This includes members of the Active Guard Reserve, as well as Reserve Component Service Members who are activated under U.S. Code Title 10 or Title 32.

Service members should speak with their Education Services Officer (ESO) or counselor within their Military Service prior to enrolling. More information regarding Military Tuition Assistance can be found through the service member’s branch of service or from TA DECIDE.

Army Tuition Assistance: All students seeking Army Tuition Assistance must sign up for an ArmyIgnitED account, complete the Education Pathway Request, and Request TA 5 days prior to the start of the semester, or TA may be denied or delayed. If you have questions about TA eligibility or policy, please contact your Army Education Counselor at the Education Center at your installation. If you are not sure who this is, look it up in ArmyIgnitED under Welcome-Account-Education Information-Education Center. Then Click the Find Ed Center tab to search for your Education Center location.
Air Force Tuition Assistance: Students must sign and submit form online through the Air Force Portal
Navy Tuition Assistance: Create an account with MyNavy Education. Students must submit signed approval form directly to the Office of the Registrar.


NOTE:  The Office of the Registrar cannot waive mandatory institution fees without an approved TA Form or Portal update.  The Office of the Registrar cannot protect the student's schedule against drop for any amount without the approved and signed TA form or portal update with dollar amounts greater than zero. 

Please note students cannot receive the GA National Guard Service Cancelable Loan and Tuition Assistance for the same classes. 

The Georgia National Guard Service Cancelable Loan is a student financial aid program that provides loans to be used towards the cost of tuition in an undergraduate program at an eligible postsecondary institution. The program is for eligible members of the Georgia National Guard. The funds can be repaid through service cancellation.

Service loans are available each academic year. This loan will cover resident tuition for all courses for which resident tuition is charged. Other non-repayable aid that covers resident tuition will be subtracted from the resident tuition and the Georgia National Guard award will cover the remaining resident tuition owed. Payment of all fees, special course fees, student activity and facility fees, assessment fees and others are the responsibility of the student.

More information regarding the Georgia National Guard Service Cancelable Loan can be found on the GAfutures website.

The UWG Office of Financial Aid will place approved funds on student accounts. Please note students cannot receive the GA National Guard Service Cancelable Loan and Tuition Assistance for the same classes. 

Information on the National Guard
Georgia National Guard Education Officer Contact Information
How to Apply for Federal Tuition Assistance

Students are not permitted to receive a refund of Department of Veterans Affairs (VA) tuition payments or military Tuition Assistance.  Moreover, UWG is required to return unearned VA and military Tuition Assistance funds to the correct source.

As with our Return to Title IV policy, UWG uses the date of withdrawal or the last date of recorded attendance when all classes are reporting as failing to determine when a student stopped working on a course.  It is important for students using VA and DoD funds to speak with an academic advisor and financial aid prior to withdrawing. Students must also inform the School Certifying Official through the Military Benefits Certifciation Request form after withdrawing from one or more classes.

The National Defense Authorization Act of 2016 ended REAP on November 25, 2015. Some individuals will remain eligible for REAP benefits until November 25, 2019, while others are no longer eligible for Reserve Educational Assistance Program benefits.  If you’re a member of the Reserves who lost education benefits when the Reserve Educational Assistance Program (REAP) ended in November 2015, you may qualify to receive restored benefits under the Post-9/11 GI Bill.

Restored Benefits under Post-9/11 GI Bill

Mandatory Fees are necessary to provide a complete range of student services that support the academic environment and provide the best possible services to the widest possible range of students at a reasonable cost. University fees enhance the experience of our students and the quality of the UWG community. The itemized list of Mandatory Fees and their explanations is available on the Office of Student Accounts and Billing Services website.

Students Utilizing Military Tuition Assistance

University System of Georgia Policy

Policy 7.3.4.2, #7 states that an institution may waive mandatory fees for “Members of the armed services utilizing the military’s tuition assistance programs or paying their own way to attend the institution.”  (BoR Minutes, Nov. 2014, February 2015; March 2016)

In a decision announced on May 27, 2016, University of West Georgia President Kyle Marrero decided to exempt active duty service members and reservists who receive Military Tuition Assistance from Mandatory Fees. The policy would take effect starting with the Fall 2016 term could save service members as much as $981 for full-time enrollment. Please note that fee exemption applies only to courses paid for by Tuition Assistance.

U.S. Military Reserve and Georgia National Guard Combat Veterans

University System of Georgia Policy

Policy 7.3.4.3 authorizes the waiver of all mandatory fees for Georgia residents who are active members of the U.S. Military Reserves and/or the Georgia National Guard who were deployed overseas for active service in a combat zone (as designated by the U.S. Department of Defense) on or after September 11, 2001, and served for a consecutive period of one hundred and eighty-one (181) days, or who received full disability as a result of injuries received while on active service.

The HOPE Scholarship (including Zell Miller) does not negatively affect CH 30, CH 31, CH 35, and CH 1606 VA educational benefits.  Use of HOPE and military Tuition Assistance (TA) or Post-9/11 GI Bill (CH 33) can never result in a refund of either benefit.  See below for special information about how HOPE works with TA or CH 33.

HOPE and CH 33

For Post 9/11 benefits: HOPE, TA, or any other scholarship that specifically pays tuition will apply towards the tuition/fee charges prior to VA benefits being applied. The VA benefits will then pay any remaining balance for applicable tuition and fees based on the percentage on the Certificate of Eligibility.  Please be aware that neither HOPE nor Post 9/11 GI Bill can be applied to housing or meal plan costs.

EXAMPLE:
Fall Semester eligible tuition and fees $3700 
HOPE Scholarship (applied first)        -$2280
Billed to the VA                                      $1420 

HOPE and TA

HOPE, National Guard Service Cancellable Loan, or any other scholarship that specifically pays tuition will negate the need for TA. If you are HOPE eligible and wish to use TA, notify the Office of the Registrar to coordinate with Financial Aid to ensure HOPE is only applied for the classes in which TA is not being used. 

The Advising Center has a listing of the Degree Program Maps on their website

***You may not be eligible for military benefits for courses outside of your degree program. Please meet with your advisor and ensure all registered courses will be applied to your program to maximize your benefits. 

UWG partners with Air Force ROTC Detachment 165, which is housed on the campus of the Georgia Institute of Technology.  Students accepted to the program will participate in physical training and military course work on Tuesdays and Thursdays.  It is wise to plan to be in Atlanta all day on both days and to not schedule any face-to-face classes at UWG on those days.  At this time, transportation is the responsibility of the student. 

The two best benefits of joining the Air Force are growth and opportunities. Both the Air Force Reserve Officer Training Corp (AFROTC) and Air Force will provide financial gain, but nothing will compare to the personal development growth that everyone experiences.

During your first days in the Air Force, you will feel overwhelmed, intimidated, and challenged physically and mentally. As the days progress, you will realize that you can overcome any impediment that the world throws at you. You will realize that you are more capable, diligent, and savvier than you peers. You will experience and see things that only less than 2% of this country will ever think about in their lifetimes. More importantly, you will become the “why” for our nation’s air dominance in the world.

Finally, the Air Force will offer you opportunities to see the world, work with multiple different nations, and private sector companies as an Air Force officer. The question you should not be asking yourself is, “Why join the Air Force?”, but more importantly, “Why not join the Air Force?”  To start the process, it is best to contact AFROTC Detachment 165 first and then complete the paperwork UWG needs using the ROTC button below.

ROTC - ARCHE Program

University System of Georgia Policy

Policy 7.3.5.3 Military Service Refunds governs the issuing of tuition and mandatory fees and pro rata refunds of elective fees due to a military withdrawal.

University of West Georgia Policy

UWG Refunds Policy 2021-2022

Students who are members of the Georgia National Guard or other reserve components of the Armed Forces who receive reasonable documentation as approved by the Center for Adult Learners and Veterans to military duty are entitled to a full refund of matriculation fees paid for that semester, in accordance with guidelines previously listed. ***Please note the Office of the Registrar will review documentation beginning November 15, 2021.

UWG students who are called to active duty or who are deployed during the term may be eligible for a military withdrawal. Students who withdraw for military reasons will receive a WM grade in all courses and receive a refund of tuition and mandatory fees. Students who would like to withdraw for military reasons must submit a copy of their official orders to the Office of the Registrar (UCC 311).  Military withdrawals do not count as part of the six (maximum) allowed withdrawals for undergraduate students - Limited Course Withdrawal Policy. 

The Defense Activity for Nontraditional Educational Support (DANTES) provides education and career-planning programs for the U.S. Armed Forces military members. 

Military Friendly

Military Friendly School 2022 - 2023