Availability of Forms and Instructions
The Free Application for Federal Student Aid (FAFSA) is available in paper form by printing from the Federal Student Aid website or on the web at www.fafsa.gov. An FSA ID is required to complete the FAFSA on the web form. Students and parents may sign up for the FSA ID by going to the following site: https://fsaid.ed.gov/npas/index.htm.
Other requested forms or information may be found on the Financial Aid Office's website. The Online Forms page provides links for each aid year's forms. A student may also pick up these forms in the Enrollment Services Center.
Campus Crime and Safety InformationClery Act Annual Crime Statistics - 2015:
Policy Statement Addressing Preparation of Disclosure of Crime Statistics:
Emergency Response Plan:
Summary of Civil and Criminal Penalties for Violation of Federal Copyright LawsCopyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes aninfringement.Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringementmay be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per workinfringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costsand attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505.Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.
Cost of Attendance
Cost of attendance is determined by the Financial Aid Office each year. This information is provided to the students through their Banweb account. Adjustments may be made if extenuating circumstances exist.
Tuition, Fees, & Charges can be found on the Bursar's Office website: http://www.westga.edu/bursar/index_23797.php
Criteria for Selecting Recipients and Determining Award Amounts
Students who have a completed file are considered for financial aid. A list is generated of students who are ready to be awarded. Award amounts for Direct loans are determined by the student's grade level and remaining eligibility from need and budget limits. Pell EFC determines Pell Grant eligibility. Other funds such as FSEOG, Perkins and FWSP are need based and amounts are set at a specific number each year.
Drug and Alcohol Abuse Prevention
Equity in Athletics Disclosure Act
The current report can be found and downloaded online at: http://ope.ed.gov/athletics/GetDownloadFile.aspx
More information can be found on the U.S. Department of Education's website: http://www2.ed.gov/finaid/prof/resources/athletics/eada.html
Information for Students with Disabilities
Methods of Disseminating Consumer Information
The Financial Aid Office disseminates information through various channels. There is a financial aid web page that contains information regarding Financial Aid at UWG as well as various links and online forms. Financial Aid information is also included in various UWG publications (the Catalogs, Bulletin, the Scoop, etc.). The Financial Aid Office also has various information pieces that are emailed to the student’s UWG email account. Per the handbook and with confirmation from Laura Hall with the Department of Education, the requirement for “one-on-one distribution” is met by using the university email system. The Department will use this as the primary means for contacting a student. New students are sent paper letters until they have registered for courses. The Department also utilizes the University of West Georgia’s portal page. Targeted and general announcements are posted on the portal page in addition to sending a student an email.
Procedures and Forms Required to Apply for Financial Aid
All students who want to apply for federal or state financial aid funds must complete the Free Application for Federal Student Aid (FAFSA). Students may be asked to submit certain documents such as tax return transcripts, birth certificates, and/or Social Security cards and other items needed to verify financial or dependency status. Students who do not wish to submit requested documentation will not receive a financial aid award.
Students are notified at the beginning of each calendar year by email to reapply for financial aid.
Rights and Responsibilities of Students for Financial Aid Eligibility
Student Responsibilities are as follows:
- Must complete all requested forms accurately
- Must use all financial aid received solely for expenses related to attending UWG
- Must submit all documentation requested by the Financial Aid Office in a timely manner.
- Must meet all Satisfactory Academic Progress (SAP) policies. Information about Satisfactory Progress may be found here: SAP
- Right to know how financial need was determined
- Right to know how financial aid will be distributed
- Right to request an explanation of programs in the financial aid package
- Right to refuse any aid offered
- Right to request an explanation of UWG's refund policy
- Right to know what portion of financial aid must be repaid and what portion is a grant. If a loan has been received, have the right to know the interest rate and loan repayment options and procedures
- Right to examine the contents of aid records provided a written request is made to the Financial Aid Office. Students may not review confidential records submitted by parents without the written consent of the parent whose information has been submitted.
- Right to appeal Financial Aid decisions regarding Satisfactory Academic Progress.
Student Eligibility Requirements
Student consumer information is provided by the Financial Aid Office and is the responsibility of the Director of Financial Aid to oversee. Publications are reviewed and updated on an ongoing basis. Information may be provided to the media for publication. All students wishing to receive federal or state funds must complete the Free Application for Federal Student Aid. Students who wish to receive HOPE only and are not interested in federal aid may complete the Georgia Student Finance Application (GSFAPPS) online at GACollege411.org. Students may be asked to submit documentation such as tax return transcripts, birth certificates, and Social Security cards and other items needed to verify financial or dependency status. Students who do not wish to submit requested documentation will not receive a financial aid award.Students are notified at the beginning of each year by email that it is time to reapply for financial aid. The Financial Aid Office disseminates information through various channels. There is a financial aid web page that contains information about financial aid at UWG as well as various links and online forms. Financial Aid information is also included in various UWG publications (the Catalogs, Bulletin, the Scoop, etc.). The Financial Aid Office also has various information pieces that are emailed to the student’s UWG email account. Per the handbook and with confirmation from Laura Hall with the Department of Education, the requirement for “one-on-one distribution” is met by using the university email system. The Department will use this as the primary means for contacting a student. New students are sent paper letters until they have registered for courses. The Department also utilizes the University of West Georgia’s portal page. Targeted and general announcements are posted on the portal page in addition to sending a student an email. The Student Eligibility Requirements are listed in the Guide to Financial Aid at UWG. They are as follows:
- Must be enrolled in or admitted to the University and be a high school graduate, or have a GED
- Undergraduates, certification graduates and provisional graduates must be enrolled at least 6 hours (some forms of financial aid allow for enrollment under 6 hours). Certification-only students can receive FA for only those classes within their program
- Graduate students enrolled at least 5 hours may qualify for loan programs
- Must not be in default or owe a refund on any Title IV aid program from any source
- Cannot receive aid for audit courses
- Must meet Satisfactory Academic Progress standards
- Must be a U.S. citizen or U.S. National or an eligible non-citizen. Documentation of status may be required
- Must have a completed financial aid file
- Must be in an eligible program of study
Student Retention and Completion Data
Student retention and completion data is determined and housed in Institutional Effectiveness and Assessment. The Financial Aid Office annually reviews all records and determines the proper destruction date. Student files are maintained for 5 years after the last date of attendance per Board of Regent’s (BOR) policy. Department of Education (DOE) policy states 3 years but to be in compliance with BOR policy the director of Financial Aid will keep for 5 years.
Student Right-to-Know Act
Student retention and graduation data is housed within Institutional Effectiveness and Assessment. The improvement of UWG's first-year retention rates, progression rates toward graduation, and graduation rates for undergraduate students is an institutional strategic priority that is underscored by the University System of Georgia's Board of Regents. Retention and graduation rates follow the federal government reporting methodology and represent the percentage of a Full-Time, First-Time-In-College undergraduate cohort (entering in fall term or summer continuing to fall) that is still enrolled or has graduated from the same institution in the following fall term. These rates can be found by on the Institutional Effectiveness and Assessment website.
Information on completion/graduation rates of student athletes can be found online at: http://ope.ed.gov/athletics